Staff Briefing Meeting – May 22, 2017
Staff Briefing Meeting, Monday, May 22, 2017, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Tracy C. Pyles, Jr., Chairman
Terry Lee Kelley, Jr.-Vice Chairman
Gerald W. Garber
Michael L. Shull
Wendell L. Coleman
Carolyn S. Bragg
Marshall W. Pattie
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
Leslie Tate, Planner
Misty Cook, Finance Director
James R. Benkahla, County Attorney
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, May 22, 2017, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 241th year of the Commonwealth….
VDOT ROADS
The Board discussed the VDOT status report of May 22, 2017.
The Board accepted the report as information.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development monthly report of April, 2017.
The Board accepted the monthly report as information.
FIRE AND RESCUE
The Board discussed the Fire and Rescue monthly report of April, 2017.
The Board accepted the monthly report as information.
SHENANDOAH VALLEY SOCIAL SERVICES.
Presentation by Anita Harris on past year’s Annual Report on caseloads.
The Board accepted the report as information.
MILL PLACE ZONING OPTIONS
The Board discussed 3 zoning options for Mill Place Commerce Park.
The Board suggested looking at option c and restricting uses through the convenants.
The Board authorized holding for a later meeting.
PROCUREMENT POLICY CHANGES
The Board discussed an update to the County Small Purchasing Policy The Board accepted the update as information.
HEALTH INSURANCE
The Board discussed a resolution for the addition of a Health Savings Account to the County insurance plan.
The Board authorized placing on the regular meeting agenda for May 24, 2017.
PARKS & RECREATION MATCHING GRANT-WILSON MEMORIAL HIGH SCHOOL
ATHLETIC BOOSTERS CLUB, INC. The Board discussed a funding request for renovations to the Bo Bowers Baseball Stadium.
Funding Source: Wayne District 80000-8027-43 $10,000 Beverley Manor District 80000-8021-55 $10,000 Middle River District 80000-8022-50 $ 5,000 The Board authorized placing on the regular meeting agenda for May 24, 2017
FEASIBILITY STUDY FOR A COMBINED MAINTENANCE AND SERVICE GARAGE
The Board discussed a proposal to complete a feasibility study.
Funding Source: Pastures Infrastructure 80000-8014-97 $1,798 Beverley Manor Infrastructure 80000-8011-84 $1,798 Riverheads Infrastructure 80000-8015-79 $1,798 South River Infrastructure 80000-8016-85 $1,798 Wayne Infrastructure 80000-8017-99 $1,798 Middle River Infrastructure 80000-8012-95 $1,798 North River Infrastructure 80000-8013-54 $1,798 The Board authorized placing on the regular meeting agenda for May 24, 2017.
ORDINANCE REVIEW
The Board discussed Ordinance Review Committee’s recommendations to advertise for public hearing.
1) Revise the Day care home occupation definition to comply with state codes.
2) Allow for the keeping of agricultural dogs as an accessory use in General Agriculture districts.
3) Revise the Source Water Protection ordinance to clarify that underground petroleum storage tanks over 660 gallons require an Administrative permit, not those under 660 gallons.
4) Allow for the storage of commercial vehicles and/or trailers in General Agriculture districts by Administrative Permit.
5) Revise the Technical Criteria for Regulated Land Disturbing Activities to correct a mistake where “quality” was used instead of “quantity” for regulations pertaining to water quantity calculations.
6) Revise the permitted uses in General Agriculture districts to add agriculture in addition to agriculture related uses. This is meant solely as clarification, staff’s interpretation of the ordinance has always been that agriculture and agriculture related uses are permitted in general Agriculture districts.
Revise Chapter 5. Animals to incorporate definitions related to animals from Virginia State Code, Incorporate Virginia State Code requirements concerning cruelty to animals, incorporate Virginia State Code requirements concerning rabies inoculation of companions animals, correct when a dog license tax is due, eliminate destructive dog provisions that are not established by State code, eliminate dangerous and vicious dog provisions that are regulated through Virginia State Code, revise impoundment procedures, eliminate provisions for dogs killing other domestic animals other than livestock or poultry, incorporate State Code regulations on dogs killing, injuring or chasing livestock or poultry, with the additional provision which permits an animal control officer with reason to believe that a dog is killing livestock or poultry to confine the animal until such time as the evidence shall be heard and a verdict rendered, incorporate penalties as detailed by Virginia State Code, and incorporate penalties for the giving of false reports and interfering with an animal control officer.
The Board authorized advertising for public hearing.
PLANNING COMMISSION/PUBLIC HEARINGS
The Board discussed the recommendations from the Ag Forestal Advisory Committee and the Planning Commission regarding a VDOT project requiring land removal of property from the Middle River Ag Forestal District. The Board supported the written findings as identified below:
Recommends that the Route 616 (Dam Town Road) project detailed in the attached document has no negative effect on the preservation and enhancement of the district, provides service to the public in the most economical and practical manner, and minimizes impact to the district by choosing the alternative that provides the needed safety improvements with the least amount of land conversion out of the district.
The Board authorized advertising for public hearing..
WAIVERS/ VARIANCES – NONE
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
1) The Spottswood Raphine Ruritan Club roof project.
2) Fraud of Adults. Social Services-legistative.
3) Valley Community Services Board-Could they use Beverley Manor Elementary School.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1) Volunteer incentive funding for 100% volunteer stations.
2) Phase 1 of the Fire Rescue Strategic Plan
CLOSED SESSION
On motion of Mr. Kelley, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
a) McKee vs. Augusta County Board of Supervisors On motion of Mr. Shull, seconded by Mr. Garber, the Board came out of Closed Session.
Vote was as follows: Yeas: Bragg, Kelley, Garber, Wendell, Shull, Pattie and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Bragg, Garber, Kelley, Coleman, Shull, Pattie and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Shull moved, seconded by Dr. Pattie, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Pyles, Kelley, Coleman, Bragg, Garber, Shull and Pattie Nays: None Motion carried.
Chairman County Administrator H5-22sbmin.17
