Staff Briefing Meeting – July 25, 2016
Staff Briefing Meeting, Monday, July 25, 2016, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Carolyn S. Bragg, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Gerald W. Garber
Marshall W. Pattie (via electronically)
Terry Lee Kelley, Jr.
Michael L. Shull
Wendell L. Coleman
Timmy Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
Melissa Meyerhoeffer, Director of Finance
Becky Earhart, Senior Planner
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, July 25, 2016, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 241th year of the Commonwealth….
VDOT ROADS
1. Don Komara, Residency Administrator, discussed the VDOT status report of July 25, 2016.
The Board accepted the report as information.
2. Mr. Komara discussed the Springhill Road/Route 262 study.
The Board accepted the report as information 3. Becky Earhart, Senior Planner, discussed the proposed Smart Scale Projects.
The Board accepted the report as information and requested to add Rt 340 from White Hill road to Rt. 11.
4. Timothy Fitzgerald, County Administrator, discussed the following street additions proposed for acceptance.
a. Imperial Drive Extension (Wayne District) b. Swisher Estates (Riverheads District) The Board authorized placing on July 27, 2016 Consent Agenda.
5. Mr. Fitzgerald discussed the VDOT Resolution for signing authority on local Administered projects.
The Board authorized placing on July 27, 2016 Consent Agenda.
ECONOMIC DEVELOPMENT
1) Amanda Glover, Director of Economic Development, discussed the Economic Development monthly report of June, 2016.
The Board accepted the monthly report as information.
2) Nick Grow of Parks and Recreation discuss the Mill Place Walking Trail.
The Board authorized placing on July 27, 2016 Regular Meeting Agenda for consideration.
FIRE AND RESCUE
Carson Holloway, Fire Chief, discussed the Fire and Rescue monthly report of June, 2016.
The Board accepted the monthly report as information.
SHENANDOAH VALLEY SOCIAL SERVICES
Anita Harris, Director of Social Services, discussed the Quality Management Review Update for July 2016.
The Board accepted the monthly report as information. Social Services will begin attending the Staff Briefing every other month.
EDWARD BYRNE JAG GRANT
Mr. Fitzgerald discussed the Edward Byrne Memorial Justice Assistance Grant.
The Board authorized placing on July 27, 2016 regular meeting agenda.
SCHOLASTIC WAY SIDEWALK PROJECT
Candy Hensley, Assistant to County Administrator, discussed the 20% match for Scholastic Way Sidewalk Project-Phase 4.
The Board authorized placing on July 27, 2016 regular meeting agenda.
JOINT PROCUREMENT AGREEMENT
Mr. Fitzgerald discussed the Joint Procurement Agreement with Central Shenandoah Planning Commission.
The Board authorized placing on July 27, 2016 Consent Agenda.
STAUNTON-AUGUSTA-WAYNESBORO METROLPOLITAN PLANNING
ORGANIZATION
Mr. Fitzgerald discussed the Memorandum of Understanding from the Staunton- Augusta-Waynesboro Metropolitan Planning Organization.
The Board authorized placing on July 27, 2016 Consent Agenda.
WAIVERS/ VARIANCES –NONE
MATTERS TO BE PRESENTED BY THE BOARD
Mr. Shull: Questions on the Churchville Fire Department loan.
Mr. Garber: Check on our generators.
Mr. Kelley: Mill Place Trail Mr. Pyles: Met with the Bar Association. Should we talk to Staunton about the possibility of them purchasing the Building, Rendering of Future Lawyer Offices?
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1) Berry Farm PUO and Project Grows walking path.
2) Jim Campbell VACO retirement.
3) Dwight recognition in the Animal Control Association newsletter. Cow rescue out of the mud.
4) Courthouse speaking schedule.
5) No Emergency Officers meeting this month.
6) School bonds will be issued in the fall for the remainder of the 3 construction projects. Board will see future approvals. School Board to address at their August meeting.
7) PDC Transit update.
8) School enrollment numbers 9) Leslie Tate is the new Planner and will start August 1st. 10) Drew Thacker has resigned and recruitment for his replacement is underway.
CLOSED SESSION
On motion of Mr. Pyles, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (SEE ATTACHED) B) Personnel under the direction of the Board of Supervisors (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) Ladd Elementary (3) the economic development exemption under Virginia Code § 2.2-
3711(A)(5)
[discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending prospects (4) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Maury Mill Townhomes On motion of Mr. Shull, seconded by Mr. Pyles, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Bragg, Kelley, Garber, Shull, Coleman, Pattie and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Bragg, Garber, Kelley, Shull, Coleman, Pattie and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H7-25sbmin.16
