Regular Meeting – October 27, 2010

Regular Meeting, Wednesday, October 27, 2010, 7:00 p.m. Government Center, Verona, VA.

PRESENT: Gerald W. Garber, Chairman
Jeremy L. Shifflett, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
Rita R. Austin, CMC, Executive Secretary

VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Wednesday, October 27, 2010, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 235th year of the Commonwealth….

Chairman Garber welcomed the citizens present.

Kaitlin McKibben, a senior of the Stuarts Draft High School, led the Pledge of Allegiance. Kaitlin plans to major in Music Education and hopes to attend Ohio Northern University. She added that, for Thanksgiving, she will be in the Macy’s Thanksgiving Day Parade playing tenor sax with the Macy’s Great American Marching Band. She is one out of 180 kids from all over the United States that is going to be participating.

Larry C. Howdyshell, Supervisor for the North River District, delivered invocation.

PRESENTATION BY TREASURER’S ASSOCIATION TO DELEGATE STEVE LANDES

Chairman Garber announced that Delegate Landes was unable to attend tonight’s meeting and that this presentation will be made at a later date.

CRESCENT DEVELOPMENT GROUP, LLC, PONUS RIDGE, LLC, AND STANLEY G.,

III OR JEAN M. CLINE – REZONING

This being the day and time advertised to consider a request to amend and restate the proffers on approximately 139.3 acres currently zoned General Business, Multi-family Residential, Attached Residential, and Single Family Residential owned by Crescent Development Group, LLC, Ponus Ridge, LLC, and Stanley G., III or Jean M. Cline. The property is known as Myers Corner and is located on the southwest side of the intersection of Jefferson Highway (Route 250) and Woodrow Wilson Avenue (Route 358) in Fishersville (Wayne District). The Planning Commission recommended approval with proffers.

Becky Earhart, Senior Planner, displayed a map indicating the property outlined in pink and reported that this property was rezoned for development purposes in 2008. Ms. Earhart advised that the applicant has submitted the following revised proffers:

CRESCENT DEVELOPMENT GROUP, LLC, PONUS RIDGE, LLC, AND STANLEY G.,

1. Applicant will design and build Route 636 Relocated as a 2 lane facility with required turn lanes from its intersection with Route 250 through the Applicant’s and the Cline’s property to the property boundary of TM 66C (1) 11, and dedicate 120’ of right-of-way as generally depicted on the Conceptual Plan entitled “Myers Corner” dated September 16, 2010 and prepared by Balzer & Associates. Phases I, II, and III of Route 636 Relocated will be built as generally depicted on the Conceptual Plan entitled “Myers Corner” dated September 16, 2010 and prepared by Balzer & Associates.

2. There will be no direct lot access onto Route 636 Relocated. The only access points will be the street connections as generally depicted on the Conceptual Plan entitled “Myers Corner” dated September 16, 2010 and prepared by Balzer & Associates.

3. There will be no lot or street access onto Existing Route 636.

4. The system of open space in the development will be as generally depicted on the Conceptual Plan entitled “Myers Corner” dated May 22, 2008 with revisions dated June 16, 2008 and prepared by Balzer & Associates. The open space will include retention of the existing hedgerow/fence along the western property boundary with the Troxell and Pingry tracts in at least a 5’ strip of open space as depicted on the plan. The developer will install 4’ wide paved walking trails throughout the development and connecting the areas of open space within the development. The paved walking trails will be maintained by the development’s HOA. In lieu of walking trails, sidewalks may be built along some streets. The net result will be a pedestrian system from Route 250 to existing Route 636.

5. If street lights are installed, they will be installed and maintained at the expense of the development’s HOAs.

6. Trash collection will be provided by the HOAs.

7. Applicant will dedicate to VDOT a minimum of 24 feet of right-of-way along Route 250.

8. The minimum size, defined as the aggregate area of the finished floor space of all floors, of the townhouses will be 1,000 sq. ft.; of a duplex will be 1,100 sq. ft.; and of the single family homes will be 1,200 sq. ft.

9. Development of the property before Phase I of Route 636 Relocated is built or bonded will be limited to development that has an ITE traffic generation of no more than 2,526 vehicles per day. Development of the property before Phase II of the Route 636 Relocated project is built or bonded will be limited to development that has an ITE traffic generation of no more than 7,500 vehicles per day. Development of the property before Phase III of the Route 636 Relocated project is built or bonded will be limited to no more than 200 residential units.

Ms. Earhart noted that the first eight proffers that have been in existence since the rezoning in 2008. The key change is the restatement of Proffer #9. Ms. Earhart added that the applicant is proposing to build a road that will connect to the Route 636 VDOT project and will ultimately go over the railroad and connect into the existing Route 636 at Augusta Health. The current proffers have the developers’ portion of the road built in two phases; this request is to divide it into three phases. Phase I would include the entrance to the first interior road; Phase II would be from that point through the second entrance; and Phase III would be through to the end of the property. Public water and public sewer is available. It is in an Urban Service Area for Mixed Use Development.

The Chairman declared the public hearing open.

CRESCENT DEVELOPMENT GROUP, LLC, PONUS RIDGE, LLC, AND

Scott Williams, Applicant and owner of Crescent Development Group, LLC, added that his company is developing Myers Corner in Fishersville and asked that the Board approve the request. Specifically, he is seeking the change to proffers that relates to the construction of Route 636 Relocated. The phasing and timing of the construction does not change the land use plan (which was approved in 2008). The quality or the quantity of the portion of Route 636 that will be built as part of Myers Corner will not be changed. The change that they are requesting, which reflects the flow of market conditions, will allow them to time the road construction to meet the needs of the project while still serving the needs of the community. They are also asking for a revision in the Tax Increment Financing Agreement (TIF) so that the proffers in the agreement will refer to the same timeline with respect to road construction. When this plan was approved in 2008, they were able to begin to build Myers Corner with an access to Route 250 and agreed to build their portion of Route 636 in two phases. The triggering mechanism that required them to start the first phase of development was 40,000 square feet of business property and 100 residential units. The second phase of the development was 200 residential lots. He reiterated Ms. Earhart that they would like permission to build Route 636 in three phases with the first two phases representing the old first phase while using traffic generation numbers as a triggering mechanism; the trigger for the third phase would remain the same as currently approved. Allowing them to build Route 636 in three phases would better align the construction of the road with the project build-out and help with the current marketing conditions which have changed significantly since 2008. In changing the triggering mechanisms to traffic generation numbers, it provides for the construction of the road to move with the pace of development to keep pace with the traffic demands. Mr. Williams emphasized that he was not asking for a delay of the construction of Route 636 or extend the length of time for the TIF Agreement. He added that they have addressed VDOT concerns to VDOT’s satisfaction and promised to work with both VDOT and Planning staff to ensure there are no problems. He stated, “Our proposed changes do not change the nature of the quality of Myers Corner and will not have any new impacts on our neighbors.

Importantly, our request does not change our commitment to building Route 636. Now, that we have started this project, we are more committed than ever to seeing that Route 636 is built. We remain committed to building the first leg of this important road, which will ultimately provide a much better access to the hospital from Route 250.” There being no speakers, the Chairman declared the public hearing closed.

Mr. Coleman moved, seconded by Mr. Beyeler, that the Board adopt the following ordinance with the amended and restated proffers:

A request to amend and restate the proffers on approximately 139.3 acres currently zoned General Business, Multi-family Residential, Attached Residential, and Single Family Residential owned by Crescent Development Group, LLC, Ponus Ridge, LLC, and Stanley G., III or Jean M. Cline. The property is known as Myers Corner and is located on the southwest side of the intersection of Jefferson Highway (Route 250) and Woodrow Wilson Avenue (Route 358) in Fishersville in the Wayne District.

AN ORDINANCE to amend Chapter 25 “Zoning” of the Code of Augusta County, Virginia.

WHEREAS, application has been made to the Board of Supervisors to amend the Augusta County Zoning Maps, WHEREAS, the Augusta County Planning Commission, after a public hearing, has made their recommendation to the Board of Supervisors,

CRESCENT DEVELOPMENT GROUP, LLC, PONUS RIDGE, LLC, AND

WHEREAS, the Board of Supervisors has conducted a public hearing, WHEREAS, both the Commission and Board public hearings have been properly advertised and all public notice as required by the Zoning Ordinance and the Code of Virginia properly completed, WHEREAS, the Board of Supervisors has considered the application, the Planning Commission recommendation and the comments presented at the public hearing; NOW THEREFORE BE IT ORDAINED, by the Board of Supervisors that the Proffers for parcel numbers 72, 72B (portion), 74A, and 92 on tax map number 66, and parcel number 2 on tax map number 66C(1), and parcel numbers A, B, C, and D on tax map number 66C(5) containing approximately 139.3 acres be amended and restated as follows:

1. Applicant will design and build Route 636 Relocated as a 2 lane facility with required turn lanes from its intersection with Route 250 through the Applicant’s and the Cline’s property to the property boundary of TM 66C (1) 11, and dedicate 120’ of right-of-way as generally depicted on the Conceptual Plan entitled “Myers Corner” dated September 16, 2010 and prepared by Balzer & Associates. Phases I, II, and III of Route 636 Relocated will be built as generally depicted on the Conceptual Plan entitled “Myers Corner” dated September 16, 2010 and prepared by Balzer & Associates.

2. There will be no direct lot access onto Route 636 Relocated. The only access points will be the street connections as generally depicted on the Conceptual Plan entitled “Myers Corner” dated September 16, 2010 and prepared by Balzer & Associates.

3. There will be no lot or street access onto Existing Route 636.

4. The system of open space in the development will be as generally depicted on the Conceptual Plan entitled “Myers Corner” dated May 22, 2008 with revisions dated June 16, 2008 and prepared by Balzer & Associates. The open space will include retention of the existing hedgerow/fence along the western property boundary with the Troxell and Pingry tracts in at least a 5’ strip of open space as depicted on the plan. The developer will install 4’ wide paved walking trails throughout the development and connecting the areas of open space within the development. The paved walking trails will be maintained by the development’s HOA. In lieu of walking trails, sidewalks may be built along some streets. The net result will be a pedestrian system from Route 250 to existing Route 636.

5. If street lights are installed, they will be installed and maintained at the expense of the development’s HOAs.

6. Trash collection will be provided by the HOAs.

7. Applicant will dedicate to VDOT a minimum of 24 feet of right-of-way along Route 250.

8. The minimum size, defined as the aggregate area of the finished floor space of all floors, of the townhouses will be 1,000 sq. ft.; of a duplex will be 1,100 sq. ft.; and of the single family homes will be 1,200 sq. ft.

CRESCENT DEVELOPMENT GROUP, LLC, PONUS RIDGE, LLC, AND

9. Development of the property before Phase I of Route 636 Relocated is built or bonded will be limited to development that has an ITE traffic generation of no more than 2,526 vehicles per day. Development of the property before Phase II of the Route 636 Relocated project is built or bonded will be limited to development that has an ITE traffic generation of no more than 7,500 vehicles per day. Development of the property before Phase III of the Route 636 Relocated project is built or bonded will be limited to no more than 200 residential units.

Mr. Pyles mentioned that, when this was discussed before, there were two concerns mentioned: 1) Having to build a new school; and 2) Fire and Rescue. He noted that since that discussion, the Board had authorized the building of a new school at $15 million. He added that there is a “great upheaval over fire and rescue in that area” and citizens were having trouble getting reasonable fire insurance on their homes. He noted that since 2008, the State has reduced funding $5 million and revenues have decreased. He stated that this road is going to be paid by Augusta County 100% versus by the State or 50% matching Revenue Sharing. He asked if Mr. Williams would be willing to reduce the amount of obligation by 10% because of the problems and concerns that Augusta County is facing currently.

Mr. Williams asked for clarification. Mr. Pyles said it was the $3.6 million that the County has agreed to reimburse, which would amount to a reduction of $360,000. Mr. Williams understood that tonight’s request only reflected the proffers and that the TIF Agreement would be handled at another time. Mr. Williams stated that he had no way to evaluate what the cost of the road would be because they have not had it fully engineered. He said that for them having to build the road has had a significant impact on their ability to get a project financed. Mr. Pyles expressed concerns of building a school and the fire and rescue needs for the new development. Mr. Williams mentioned that the bulk of the housing units are geared towards families that do not have school- aged children.

Mr. Coleman agreed with Mr. Pyles’ concerns and explained that this request would provide for more commercial projects upfront and increase revenues while delaying the construction of the homes. He noted that this has been in the Six-Year Plan before Mr. Williams got involved. “We need to move ahead with approving the amended and restated proffers. On the heels of this, it will change the TIF that will bring it in line so that both the rezoning and the TIF are in sync with each other.” Mr. Pyles emphasized that the initiation and completion of the ten-year agreement should not be changed. “We are now two years before it started to tick in. We need to determine the time frame for the ten years there and not let it extend past that because we start getting into a different tax year and it becomes more than a ten-year financing.

It becomes ten and one-half and an extra half year ten years from now could be $360,000 or $400,000.” Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

REAL PROPERTY CONVEYANCE

This being the day and time advertised to consider a resolution to authorize sale and conveyance of 375 square feet of land from the County of Augusta to Bruce E. Johnson and Theresa Johnson (South River District).

Patrick J. Morgan, County Attorney, reported that this is a request for the purchase of 375 square feet of land owned by Augusta County, which is adjacent to property owned by Bruce and Theresa Johnson, who operate a business on the property. The Johnsons want to extend their business, but the property does not meet the setback lines if they did not have the additional property.

The Chairman declared the public hearing open.

Bruce Johnson, owner of Johnson’s Automotive Center in Stuarts Draft, would like to purchase the property so that he can put a section at the end of his business so that his daughter and son-in-law can operate their business.

There being no other speakers, the Chairman declared the public hearing closed.

Mr. Beyeler moved, seconded by Ms. Sorrells, that the Board adopt the following resolution:

A RESOLUTION TO AUTHORIZE SALE AND CONVEYANCE OF 375 SQUARE FEET OF LAND

FROM THE COUNTY OF AUGUSTA TO BRUCE E. JOHNSON AND THERESA JOHNSON IN

SOUTH RIVER DISTRICT OF AUGUSTA COUNTY, VIRGINIA

WHEREAS, the County acquired land for a retention pond on Tax Map Parcel 75G-(2)-14 from S-D Associates by deed dated December 22, 1987, of record in the Clerk’s Office of the Circuit Court of Augusta County, Virginia in Deed Book 981, page 549; WHEREAS, Bruce E. Johnson and Theresa Johnson own the adjoining parcel of land described as Tax Map 75G-(2)-15 and operate a business on the property; WHEREAS, the Johnsons wish to expand their business by the addition of a 40’ x 40’ building, however it fails to meet the set back line established by the County; WHEREAS, the County has agreed to sell to the Johnsons 375 square feet for the sum of $2.33 per square foot in order that they can comply with the County ordinances; WHEREAS, the Johnsons agree to pay all surveying and closing costs in connection with the transaction.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF

AUGUSTA COUNTY, VIRGINIA that the Board is hereby authorized to sell and convey 375 square feet of Tax Map Parcel 75G-(2)-14, to Bruce E. Johnson and Theresa Johnson for the sum of $873.75, and authorizes its Chairman to execute the deed on its behalf.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

REAL PROPERTY CONVEYANCE

This being the day and time advertised to consider a resolution to adopt the proposed agreement between the County of Augusta and Trimen, LLC for Augusta County to convey .147 acre, more or less, in exchange for the demolition of the dwelling by Trimen, LLC, on State Route 640 (Wayne District).

Mr. Morgan advised that there is a public necessity for road improvements to be made to Route 640, Goose Creek Road, in Wayne District and the request is for the Board to approve transferring this property to Trimen, LLC in exchange for the demolition of the dwelling on the property.

The Chairman declared the public hearing open.

There being no speakers, the Chairman declared the public hearing closed.

Mr. Coleman moved, seconded by Ms. Sorrells, that the Board adopt the following resolution:

A RESOLUTION TO ADOPT THE PROPOSED AGREEMENT

BETWEEN THE COUNTY OF AUGUSTA AND TRIMEN, LLC

FOR COUNTY TO CONVEY .147 ACRE, MORE OR LESS,

IN EXCHANGE FOR THE DEMOLITION OF THE DWELLING BY TRIMEN, LLC ON STATE

ROUTE 640

WHEREAS, the County is cognizant that a public necessity exists and certain road improvements need to be made to Route 640, Goose Creek Road, in Wayne Magisterial District of Augusta County, Virginia; WHEREAS, the Virginia Department of Transportation is ready to commence the right-of-way phase of the project; WHEREAS, in connection therewith the County acquired certain real estate containing .331 acre from Susan E. Garner by deed dated September 11, 2007, of record in the Clerk’s Office of the Circuit Court of Augusta County, Virginia as Instrument No. 070010695 being more particularly described by County Tax Maps as Parcel 67C-12-14.

There was located on the .331 acre parcel a dwelling; WHEREAS, the County will convey to Commonwealth of Virginia, acting by and through its Department of Transportation (herein VDOT) 0.184 acre of the aforesaid parcel. In addition they will convey a temporary easement for cut and/or fill slopes.

WHEREAS, Trimen has previously proffered to convey to VDOT .40 acre of land across Tax Map Parcel No. 67C-13-19 without compensation; WHEREAS, the County as part of their agreement with VDOT agreed to demolish the dwelling which is located within the right of way area; WHEREAS, the County has neither the equipment nor the manpower to handle such demolition; WHEREAS, Trimen has agreed to demolish the dwelling at no cost to the County in exchange for the remainder of the .331 acre parcel after deducting therefrom the 0.184acre conveyed to VDOT:

WHEREAS, the County will inspect the structure and mitigate any asbestos at no cost to Trimen.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF

AUGUSTA COUNTY, VIRGINIA that the Board is hereby authorized to convey 0.147 acre, more or less, to Trimen, LLC and authorizes its Chairman to execute the deed on its behalf in exchange for the demolition of the dwelling located on Tax Map Parcel 67C-12-14 by Trimen.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

MATTERS TO BE PRESENTED BY THE PUBLIC

Bob Rogers gave a report on the ISO meeting that he attended on October 26th. He felt the meeting was quite informative and made several suggestions: 1) Pre-assess Volunteer companies before ISO reviews them; 2) Correct short-comings with the Volunteer companies; 3) If things go from bad to worse, he agreed with Messrs. Pyles and Beyeler – Mr. Beyeler: “Protect ourselves and the taxpaying citizens of Augusta County.” – Mr. Pyles: “What are you going to do if they do not sign?” Mr. Rogers stated that you could not intimidate volunteers. He suggested that the correct contract verbiage be put in the agreements. In meeting standards, he suggested that a Board of Review be created. 4) Suggested that a tax increase may be needed fill personnel positions to protect citizens.

Mr. Beyeler commented that there were no federal standards, that the County followed the State Code in maintaining adequate Fire and Rescue departments.

Chad and Melissa Martin, of Cedarcrest Drive, presented their Service Authority claim.

They were billed for an excessive amount of usage and requested that the Service Authority investigate the problem. It was determined there was no visible leak and were told they needed to pay the bill. A Silent Flush Leak was performed and a leak was found. The Martins asked if the Board would consider a reimbursement.

Chairman Garber explained that the Martins were making a complaint to the wrong Board and that they needed to attend the next Service Authority meeting which would occur November 18th at 1:30 p.m. Mr. Howdyshell, Chairman of the Service Authority, stated that he would check into the problem.

VDOT 2012 REVENUE SHARING

The Board considered letter of intent tentatively requesting $1 million allocation for FY2012 Revenue Sharing Program.

Patrick J. Coffield, County Administrator, advised that this had been discussed at the Staff Briefing on Monday. Instead of waiting for General Assembly, the Commonwealth Transportation is making a proposal to the General Assembly as it relates to the matching grants program. For the last several years, the County has been requesting $1 million; based upon the funding availability from the State, it is varied from a low of $461,000 this year to $1 million last year; in 2008, it was $0. Mr. Coffield recommended submitting a letter of intent for $1 million with the acknowledgement that it may come from a combination of CIP accounts including Infrastructure funds.

Mr. Beyeler moved, seconded by Ms. Sorrells, that the Board approve the request.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

GREENVILLE SEWER PROJECT

The Board considered request to fund up to $2,600 to assist in submitting a grant request to the Virginia Department of Conservation and Recreation (DCR) to assist in funding Greenville Sewer Project.

Funding Source: Riverheads Infrastructure Account #80000-8015-58 $2,600 Mr. Coffield advised that the Board had received a presentation on the Community of Greenville (Preliminary Engineering Reports and options for providing sewer to the Community) at the Staff Briefing on Monday. It was narrowed down to two options: 1) gravity with a pump back to the Sewer Treatment Plant (option 2); 2) gravity with a pump to a mass drainfield (option 7A). He noted that DEQ may possibly fund a grant for option 2. The request on Monday was to fund up to $2,600 to assist in preparing a grant to the Virginia Department of Conservation and Recreation (DCR).

Ms. Sorrells mentioned that the $2,600 would move the project forward (grant due Monday) and allow for insuring that we can continue to keep the citizens informed with what is happening. She added that she felt it best to keep all options on the table.

Ms. Sorrells moved, seconded by Mr. Coleman, that the $2,600 allocated from the Riverheads Infrastructure Account be authorized to continue moving the project forward and to put it on the record that this is to keep all options on the table for that project.

Mr. Howdyshell stated that, according to the Study, it was recommended that it should go to the Sewer Treatment Plant. He preferred proceeding with a grant to help lay the pipe to the Sewer Treatment Plant. Ms. Sorrells said that the Study actually left three options with no preference.

Mr. Coleman agreed that the project should be moved forward. If one option is more doable than another, both options cover the cost for connecting the Village to sewer.

He liked the idea of the flexibility the grants would allow.

Ms. Sorrells added that it has to be made economically feasible for the residents to hook-up.

Mr. Beyeler pointed out that the presentation gave a figure on the three options and expressed that this motion does not put part of a project ahead of another part of a project. He knows what the capacity is at the treatment plant but expressed the need to look at how much it will be used in the next few years. “If we’re not going to use it, I’m for the treatment plant, too.” Mr. Howdyshell expressed “If we want to be environmentally friendly, it’s going to take up land. Once it is used, that land is good for nothing else. Let’s go ahead and send it to the Sewer Treatment Plant. It’s going to be maintained. It’s going to be treated right and you’re not going to have the problems. You don’t know if it is going to last 20 years.” Chairman Garber pointed out that in this motion that option has not been taken off the table.

Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: Howdyshell Motion carried.

2011 HOLIDAY SCHEDULE

The Board considered draft 2011 Holiday Schedule.

Mr. Howdyshell suggested that Columbus Day be eliminated from the schedule and add a second Personal Day.

Mr. Howdyshell moved, seconded by Mr. Beyeler, that the Board approve the 2011 Holiday Schedule, as revised:

Holiday Schedule 2011 Holidays Observed President’s Day February 21 Memorial Day May 30 Fourth of July July 4 Labor Day September 5 Thanksgiving Day November 24 Day after Thanksgiving Day November 25 Day before Christmas Eve (Extra) December 23 Christmas (Day After) December 26 Personal Days Floating (2) (King Day-Lee-Jackson, Columbus Day, Veterans Day, etc.) Total Days (10) Ten Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

2010 GEORGE WASHINGTON NATIONAL FOREST PLAN

The Board considered County input regarding George Washington National Forest 2010 Land and Resource Management Plan.

Mr. Coffield advised that this had been discussed at the Staff Briefing on Monday. He said that in September 2008, the Board had discussed the wilderness component of the Plan. With the final draft, the question with gas mining (hydrofracking) has been addressed. Mr. Howdyshell asked that the letter re-emphasize the Board’s stand on the wilderness.

Ms. Sorrells moved, seconded by Mr. Howdyshell, that the Board authorize submitting the letter and include the previous letter regarding wilderness.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

Chairman Garber thanked the Riverhead High School students for attending tonight’s meeting.

GREENVILLE BULK WATER PROJECT

The Board considered Fire Station PPEA amendment to include location and construction of Bulk Water facility onsite.

Mr. Morgan stated that the Board had previously authorized the amendment to the PPEA that is constructing the Fire Station in Greenville. This was to add a bulk water facility on site.

Ms. Sorrells moved, seconded by Mr. Howdyshell, that the Board approve the request.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

WAIVERS – NONE

CONSENT AGENDA

Mr. Shifflett moved, seconded by Ms. Sorrells, that the Board approve the consent agenda as follows:

MINUTES

Approved the following minutes:

• Regular Meeting, Wednesday, October 13, 2010 Vote was as follows: Yeas: Garber, Shifflett, Pyles, Coleman, Beyeler, Howdyshell, and Sorrells Nays: None Motion carried.

(END OF CONSENT AGENDA)

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following issues:

Mr. Coleman: Economic Development activities attended: 1) Myers Corner groundbreaking; 2) Pediatric Dental Practice groundbreaking; 3) Advance Auto Parts grand opening; 4) Café and Cream Restaurant grand opening; 5) Augusta Health Family Practice ribbon cutting; 6) Future ribbon cuttings: Musician’s Source (November 2nd) and the groundbreaking ceremony for the expansion of the Dental Clinic at the Augusta Regional Free Clinic (November 10th) Mr. Beyeler:

1. Thank you to Mr. Coleman and Mr. Burnett for attending Augusta Health ribbon cutting.

2. Attended Hutchison & Hutchison 20th anniversary celebration.

Ms. Sorrells:

1. Friends of the Library Breakfast (November 5th) – flyer distributed to the Board 2. Blue Ridge Community College Breakfast – November 5th Mr. Howdyshell:

1. Attended Urban Service Overlay meeting yesterday – “going to be thorough process, a lot of questions are being asked”. Will have another meeting in the near future.

2. Fire and Rescue issues – suggested that someone contact Blue Ridge Community College to see if they could offer an in-house training for Fire and Rescue. Training could be paid by the County and in return, the trainees could help in volunteer Fire and Rescue.

Mr. Pyles:

1. Craigsville-Augusta Springs Rescue Squad, in 2004, asked the Board for funding to buy an ambulance. The Board approved allocation out of the Pastures Infrastructure Account to allow for the purchase of a used vehicle ($40,000). Craigsville needs to get rid of two vehicles in order to be eligible for a grant. When it was authorized, there was a stipulation that they could not get rid of the vehicle without approval from the Board.

They would like to sell the vehicles so that they can by a new vehicle.

Mr. Pyles moved, seconded by Mr. Howdyshell, that the Board allow Craigsville- Augusta Springs Rescue Squad to sell the vehicle so that they can pursue another vehicle.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

* * * 2. Fire Rescue Plan – Asked that the Board consider funding for Fire and Rescue by January 1st and decide what is going to be put in the budget for next year. Asked 1) if we could explore other places we can get revenue opportunity from revenue recovery; 2) Will Verona run rescue; if they will, do they need more people, more equipment; how many calls might we receive from that; 3) Can New Hope expand their area some.

3. Deerfield request for 3 additional career people – requested to be discussed at next meeting.

Mr. Beyeler: Source Water Protection Committee – met today. Will come to the Board at the November Staff Briefing on November 22nd. Changes can be made at that meeting and finalized at the December meeting and then advertised. Lot widths and frontage will be considered in March or April before the Rural Preservation zoning district that was discussed on Monday.

Chm. Garber: In response to Mr. Pyles, hopes to meet with staff to review scenarios and discuss at a future meeting. Agreed “Cannot wait until budget.” Mr. Beyeler said nothing could be done until they knew what the State funding is going to be unless they commit to a tax increase early.

Mr. Coleman felt that the Board needed to identify options now.

Chairman Garber agreed that the Board needed to be careful of commitment but did need to be considered soon. Mr. Pyles pointed out that an item (Revenue Sharing) was discussed tonight. “Without a question of what we were going to get from State funding next year, what other projects were, we committed to spending $1 million for roads. Riverheads Fire Department, we’re spending $1.5 million this year that we didn’t have budgeted. We’re going to have ongoing costs there for membership.”

MATTERS TO BE PRESENTED BY STAFF – NONE

ADJOURNMENT

There being no other business to come before the Board, Mr. Beyeler moved, seconded by Mr. Coleman, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

Chairman County Administrator H:10-27min.10