Regular Meeting – April 27, 2016

Regular Meeting, Wednesday, April 27, 2016, 7:00 p.m. Government Center, Verona, VA.

PRESENT: Carolyn S. Bragg, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Gerald W. Garber
Terry Lee Kelley, Jr.
Wendell L. Coleman
Marshall W. Pattie
Michael L. Shull
John R. Wilkinson, Director of Community Development
Timmy Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
Patrick J. Morgan, County Attorney
Angie Michael, Executive Secretary

VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Wednesday, April 27, 2016, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 240th year of the Commonwealth….

Chairman Bragg welcomed the citizens present.

The following students from Wilson Memorial High School, led us with the Pledge of Allegiance:

Madison Crist is a junior and hopes to attend a 4-year college and pursue a career in Occupational Therapy.

Savannah Hull is a junior and hopes to attend a 4-year college and earn an MBA.

Cameron Jones is a senior and will be attending Virginia Tech to study Engineering.

Landon Aud is a senior and will be attending Randolph Macon and hopes to pursue a career in Physical Therapy.

Taylor Bauer is a senior and will be attending Longwood University and hopes to earn her Master’s degree and become an Elementary and Special Education major.

Wendell Coleman, Supervisor for the Wayne District, delivered invocation.

KKH Properties, LLC-Rezoning Becky Earhart, Senior Planner for Community Development, presented information regarding the rezoning request from General Business to Single Family Residential approximately 0.3 of an acre owned by KKH Properties, LLC. A map of the property was shown. It’s in the Land Use plan for business matching its current zoning. There is public water and sewer available. The Planning Commission does recommend approval.

Kathryn Heber with KKH Properties was there to answer any questions the Board may have.

The Chairman declared the public hearing open.

There being no other speakers, the Chairman declared the public hearing closed.

Mr. Kelley moved, seconded by Mr. Coleman, that the Board approve the request to rezone property from business to residential.

Vote was as follows: Yeas: Shull, Garber, Coleman, Kelley, Bragg and Pyles, Pattie Nays: None Motion carried.

MATTERS TO BE PRESENTED BY THE PUBLIC

Jim Randall of 936 Dam Town Road spoke on the Dam Town Road Project. He resides on the Eastern end of the project. Mr. Randall stated that he spoke with the project manager and he stated that there would be a large amount of grading and moving of utilities. He feels that there is quite a bit of work to be done for no more problems that occur in the section they are in. He stated that the majority of the accidents happen about ½ mile east of the Interstate bridge and there is no work planned for that area. The project manager stated that it was a County project and if he had any questions about things being done and why he would need to ask them. How did the County choose which end of the project to start on and why did they choose that end?

Mr. Garber stated that he wasn’t sure why or how they chose where to start. Since the question has been raised he will look into it.

Mr. Randall also states that most of the land owners along this project were absentee landowners who rent to absentee renters. That leaves animals unattended and presents an issue. Animals get out and run loose and the landowner or the renter has to be tracked down. At what point does the County step in and make the landowner responsible to some degree?

Mr. Garber is willing to look into it and see if something can be done to prevent this from continually happening.

FINANCE DIRECTOR BUDGET EXPLANATION

Melissa Meyerhoeffer, Finance Director, advised that the Board has reviewed and advertised their budget and held a public hearing on April 20th for public input. Before the Board tonight are three items for consideration:

1. The revised budget and appropriations for the revised FY2015-2016, as presented at the public hearing. Total appropriations are $260,445,320 which includes $60 million of transfers between the funds.

2. The proposed budget and appropriations for the FY2016-2017, as presented at the public hearing. Total appropriations are $258,668,425 which includes $52 million of transfers between funds.

3. The adoption of Real and Personal Property Tax Rates for the 2016 calendar year, as proposed at the public hearing:

Rate per $100/assessed value As advertised 2015: 2016:

Real Estate $0.58 $0.58 Personal Property Vehicles $2.50 $2.50 Other(1) $2.00 $2.00 Other(2) $2.50 $2.50 (1) Business, large trucks and trailers, machinery & tools (2) Campers, boats, boat trailers, airplanes and trailers The advertisement and budget as presented at the public hearing DID NOT include an increase in the tax rates from 2015. Revisions from the BOS worksession on March 28, 2016 were included in the advertisement and budget as presented at the public hearing.

The only worksession revision included transitioning funds budgeted for capital infrastructure and matching grant accounts in FY17 to help offset future costs related to the new courthouse ($455,000).

REVISED BUDGET FOR FY2015-2016

The Board considered the revised budget and appropriations for Fiscal Year 2015-2016.

Mr. Pyles moved, seconded by Mr. Shull, that the revised budget and appropriations for the fiscal year 2015-16, as presented at the public hearing held on April 20, 2015 be approved.

BE IT RESOLVED by the Board of Supervisors of the County of Augusta, Virginia, that the following appropriation be made for the fiscal year 2015-2016 from the funds and for the functions or purposes indicated:

BE IT FURTHER RESOLVED that the Treasurer be, and is hereby authorized to transfer to other funds from the GENERAL OPERATING FUND from time to time as money becomes available, sums equal to, but not in excess of the appropriations made to these funds from GENERAL OPERATING FUND for the period covered by the appropriation.

BE IT STILL RESOLVED that the County Administrator is authorized, pursuant to a resolution adopted by this Board of Supervisors on November, 11, 1959, to pay all normal and routine claims, when presented for which appropriations are hereinafter made, with his own warrant.

GENERAL OPERATING FUND

11010 BOARD OF SUPERVISORS 153,570

12010 COUNTY ADMINISTRATOR 807,450

12030 HUMAN RESOURCES 216,630

12040 LEGAL SERVICES 308,955

12090 COMMISSIONER OF REVENUE 852,470

12130 TREASURER 546,120

12150 CENTRAL ACCOUNTING 369,875

12200 MANAGEMENT INFORMATION SYSTEMS 677,575

13010 BOARD OF ELECTIONS 306,870

21010 CIRCUIT COURT 95,005

21020 GENERAL DISTRICT COURT 7,455

21030 MAGISTRATE 3,655

21060 CLERK OF THE CIRCUIT COURT 817,877

22010 COMMONWEALTH ATTORNEY 1,012,895

31020 SHERIFF 6,189,910

31040 EMERGENCY SERVICES OPERATIONS 1,737,035

32010 FIRE DEPARTMENT 6,272,185

32020 EMERGENCY SERVICES – VOLUNTEERS 2,082,840

32030 FIRE & EMS TRAINING 338,670

32040 SAFER 448,640

33030 J&D COURT 20,640

33040 COURT SERVICES 3,850

33050 JUVENILE & PROBATION 1,558,309

34010 BUILDING INSPECTIONS 391,655

35010 ANIMAL CONTROL 419,455

41020 HIGHWAYS & ROADS 15,000

41040 STREET LIGHTS 116,000

42010 SANITATION & WASTE 2,023,010

42020 RECYCLING 146,500

43010 BUILDING & GROUNDS 1,321,645

51010 HEALTH DEPARTMENT 507,824

51020 TAX RELIEF FOR THE ELDERLY 321,505

71010 PARKS & REC 1,328,205

71020 NATURAL CHIMNEYS 207,780

73010 LIBRARY-FISHERSVILLE 1,178,941

73020 LIBRARY-CHURCHVILLE 115,935

81010 COMMUNITY DEVELOPMENT 973,917

81020 TOURISM 251,885

81050 ECONOMIC DEVELOPMENT 272,715

83010 EXTENSION OFFICE 83,500

83050 COUNTY FARM 10,000

92020 OTHER OPERATIONAL FUNCTIONS 501,730

92030 CONTRIBUTIONS 395,976

92040 CONTINGENCIES 50,000

94000 TRANSFERS TO OTHER FUNDS 55,954,898

GRAND TOTAL – GENERAL OPERATING FUND (11) 91,416,557

FROM: Fire Revolving Loan Fund (12) TO: Fire Revolving Loan Fund (12) 50000 Disbursement of Loans 380,000 Grand Total – Fire Revolving Loan Fund (12) 380,000 FROM: Asset Forfeiture Fund (13) TO: Asset Forfeiture Fund (13) 31030 – Operations 63,930 Grand Total – Asset Forfeiture Fund (13) 63,930 FROM: Economic Development Fund (14) TO: Economic Development Fund (14) 53000 – Payments to E.D.A. 142,000 Grand Total – Industrial Development Fund (14) 142,000 FROM: Revenue Recovery Fund (15) TO: Revenue Recovery Fund (15) 32020 – Payments to Agencies 628,500 94000 – Transfers to Other Funds 795,000 Grand Total – Revenue Recovery Fund (15) 1,423,500 FROM: Virginia Public Assistance Fund (23) TO: Virginia Public Assistance Fund (23) For the operation of the Augusta County Department of Public Welfare, Virginia Public Assistance Fund and to be expended only on order of the Board of Welfare for the functions and objects as outlined in the budget requests as presented to the Board of Supervisors for informative and fiscal purposes only:

53010 – Administration 8,388,536 53020 – Public Assistance 3,370,000 Grand Total – Virginia Public Assistance Fund (23) 11,758,536 FROM: Comprehensive Services Act Fund (24) TO: Comprehensive Services Act Fund (24) 53060 – Comprehensive Services 3,961,000 Grand Total – Comprehensive Services Act Fund (24) 3,961,000 FROM: School Operating Fund (41) TO: School Operating Fund (41) For the operation of the Public Schools of the School Operating Fund (41) and to be expended only on order of the Augusta County School Board of Augusta County, Virginia, for the functions and objects a contained in their budget requests as presented to the Board of Supervisors for financial and fiscal purposes:

11000 – Instruction 80,224,245 20000 – Admin/Attend/Health 3,524,418 30000 – Pupil Transportation 5,640,227 40000 – Operation/Maintenance 9,410,447 Grand Total – School Operating Fund (41) 98,799,337 FROM: School Cafeteria Fund (43) TO: School Cafeteria Fund (43) To be expended on order of the Augusta County School Board for the operation of the School Cafeteria Fund:

50000 – School Food Services 4,265,530 Grand Total – School Cafeteria Fund (43) 4,265,530 FROM: School Capital Improvement Fund (44) TO: School Capital Improvement Fund (44) 13800 – Technology 1,236,151 42000 – Building/Facility Services 833,503 62390 – Wilson Middle School 1,221,431 62470 – Cassell Elementary School 7,768,942 62580 – Riverheads Elementary School 7,455,812 94000 – Transfers to Other Funds 676,639 Grand Total – School Capital Improvement Fund (44) 19,192,478 FROM: School Debt Fund (45) TO: School Debt Fund (45) 92040 – Debt Service – County 733,509 92050 – Debt Service – School 7,268,339 Grand Total – School Debt Service (45) 8,001,848 FROM: Head Start Fund (47) TO: Head Start Fund (47) 10000 – Instruction 2,835,651 20000 – Admin/Attend/Health 640,658 30000 – Pupil Transportation 78,835 40000 – Maintenance Services 60,782 Grand Total – Head Start Fund ( 47) 3,615,926 FROM: Governor's School Fund (48) TO: Governor's School Fund (48) 11000 – Instruction 1,424,805 40000 – Operations/Maintenance 31,200 Grand Total – Governor's School Fund (48) 1,456,005 FROM: County Capital Improvement Fund (70) TO: County Capital Improvement Fund (70) 8011 – Infrastructure – Beverley Manor 50,000 8012 – Infrastructure – Middle River 50,000 8013 – Infrastructure – North River 55,395 8014 – Infrastructure – Pastures 75,042 8015 – Infrastructure – Riverheads 50,000 8016 – Infrastructure – South River 50,000 8017 – Infrastructure – Wayne 150,000 8021 – Matching Grants – Beverley Manor 15,000 8022 – Matching Grants – Middle River 15,000 8023 – Matching Grants – North River 15,000 8024 – Matching Grants – Pastures 15,000 8025 – Matching Grants – Riverheads 15,000 8026 – Matching Grants – South River 15,000 8027 – Matching Grants – Wayne 15,000 8049 – Electoral Board – Voting Machines 70,000 8053 – Library – Automation 47,000 8057 – Fire Apparatus & Equipment 1,393,500 8058 – Emergency Communications 1,170,289 8059 – Fire Training Center 18,693 8060 – Sheriff/K-9 100,350 8073 – Greenville Sewer 1,090 8134 – County School 544,068 8135 – Regional Correction Center 564,124 8139 – Tourist Information Center 10,000 8141 – Geographical Information System 26,000 8142 – Recreational Community Center 1,235 8144 – Information Technology 604,000 8145 – Economic Development 1,265,300 8146 – Firing Range 50,000 8151 – Flood Control Dams 2,397,460 8152 – Fire & Rescue Equipment 200,000 8153 – Haz Mat Grant 50,000 8157 – SAFER Reserve 739,000 8161 – Blue Ridge Community College 131,140 8162 – Secondary Roads – Revenue Sharing 754,060 8165 – Government Center Security 70,000 8166 – Vehicle Sinking Fund 863,278 8198 – Building Sinking Fund 652,774 94000 – Transfers To Other Funds 3,659,875 Grand Total – Capital Improvement Fund (70) 15,968,673 GRAND TOTAL – APPROPRIATIONS (All Funds) 260,445,320 Vote was as follows: Yeas: Shull, Garber, Coleman, Kelley, Bragg and Pyles, Pattie Nays: None Motion carried.

PROPOSED BUDGET FOR FY2016-2017

The Board considered proposed budget for Fiscal Year 2016-2017, as presented at a public hearing held on April 20, 2015.

Mr. Shull moved, seconded by Mr. Pyles, that the proposed budget and appropriations for the fiscal year 2016-17, as presented at the public hearing held on April 20, 2015 be approved.

BE IT RESOLVED by the Board of Supervisors of the County of Augusta, Virginia, that the following appropriation be made for the fiscal year 2016-2017 from the funds and for the functions or purposes indicated:

BE IT FURTHER RESOLVED that the Treasurer be, and is hereby authorized to transfer to other funds from the GENERAL OPERATING FUND from time to time as money becomes available, sums equal to, but not in excess of the appropriations made to these funds from GENERAL OPERATING FUND for the period covered by the appropriation.

BE IT STILL RESOLVED that the County Administrator is authorized, pursuant to a resolution adopted by this Board of Supervisors on November, 11, 1959, to pay all normal and routine claims, when presented for which appropriations are hereinafter made, with his own warrant.

GENERAL OPERATING FUND

11010 BOARD OF SUPERVISORS 162,580

12010 COUNTY ADMINISTRATOR 704,970

12030 HUMAN RESOURCES 263,775

12040 LEGAL SERVICES 308,820

12090 COMMISSIONER OF REVENUE 864,300

12130 TREASURER 524,255

12150 CENTRAL ACCOUNTING 338,820

12200 MANAGEMENT INFORMATION SYSTEMS 688,275

13010 BOARD OF ELECTIONS 288,100

21010 CIRCUIT COURT 138,280

21020 GENERAL DISTRICT COURT 7,700

21030 MAGISTRATE 3,755

21060 CLERK OF THE CIRCUIT COURT 840,780

22010 COMMONWEALTH ATTORNEY 1,042,840

31020 SHERIFF 6,262,975

31040 EMERGENCY SERVICES OPERATIONS 1,791,845

32010 FIRE DEPARTMENT 6,226,061

32020 EMERGENCY SERVICES – VOLUNTEERS 2,063,380

32030 FIRE & EMS TRAINING 386,054

32040 SAFER 1,076,510

33030 J&D COURT 21,140

33040 COURT SERVICES 3,850

33050 JUVENILE & PROBATION 2,028,243

34010 BUILDING INSPECTIONS 396,395

35010 ANIMAL CONTROL 410,770

41020 HIGHWAYS & ROADS 16,000

41040 STREET LIGHTS 116,000

42010 SANITATION & WASTE 2,083,325

42020 RECYCLING 150,500

43010 BUILDING & GROUNDS 1,384,475

51010 HEALTH DEPARTMENT 534,080

51020 TAX RELIEF FOR THE ELDERLY 328,000

71010 PARKS & REC 1,422,380

71020 NATURAL CHIMNEYS 210,010

73010 LIBRARY-FISHERSVILLE 1,203,684

73020 LIBRARY-CHURCHVILLE 117,395

81010 COMMUNITY DEVELOPMENT 1,015,368

81020 TOURISM 233,215

81050 ECONOMIC DEVELOPMENT 295,885

83010 EXTENSION OFFICE 105,729

83050 COUNTY FARM 13,000

92020 OTHER OPERATIONAL FUNCTIONS 1,146,754

92030 CONTRIBUTIONS 436,847

92040 CONTINGENCIES 50,000

94000 TRANSFERS TO OTHER FUNDS 51,720,400

GRAND TOTAL – GENERAL OPERATING FUND (11) 89,427,520

FROM: Fire Revolving Loan Fund (12) TO: Fire Revolving Loan Fund (12) 50000 Disbursement of Loans 405,000 Grand Total – Fire Revolving Loan Fund (12) 405,000 FROM: Asset Forfeiture Fund (13) TO: Asset Forfeiture Fund (13) 31030 – Operations 35,850 Grand Total – Asset Forfeiture Fund (13) 35,850 FROM: Economic Development Fund (14) TO: Economic Development Fund (14) 53000 – Payments to E.D.A. 142,000 Grand Total – Industrial Development Fund (14) 142,000 FROM: Revenue Recovery Fund (15) TO: Revenue Recovery Fund (15) 32020 – Payments to Agencies 653,100 94000 – Transfers to Other Funds 795,000 Grand Total – Revenue Recovery Fund (15) 1,448,100 FROM: Virginia Public Assistance Fund (23) TO: Virginia Public Assistance Fund (23) For the operation of the Augusta County Department of Public Welfare, Virginia Public Assistance Fund and to be expended only on order of the Board of Welfare for the functions and objects as outlined in the budget requests as presented to the Board of Supervisors for informative and fiscal purposes only:

53010 – Administration 8,719,397 53020 – Public Assistance 3,271,000 Grand Total – Virginia Public Assistance Fund (23) 11,990,397 FROM: Comprehensive Services Act Fund (24) TO: Comprehensive Services Act Fund (24) 53060 – Comprehensive Services 4,200,000 Grand Total – Comprehensive Services Act Fund (24) 4,200,000 FROM: School Operating Fund (41) TO: School Operating Fund (41) For the operation of the Public Schools of the School Operating Fund (41) and to be expended only on order of the Augusta County School Board of Augusta County, Virginia, for the functions and objects a contained in their budget requests as presented to the Board of Supervisors for financial and fiscal purposes:

11000 – Instruction 82,888,300 20000 – Admin/Attend/Health 3,674,492 30000 – Pupil Transportation 5,771,472 40000 – Operation/Maintenance 9,439,916 Grand Total – School Operating Fund (41) 101,774,180 FROM: School Cafeteria Fund (43) TO: School Cafeteria Fund (43) To be expended on order of the Augusta County School Board for the operation of the School Cafeteria Fund:

50000 – School Food Services 4,451,300 Grand Total – School Cafeteria Fund (43) 4,451,300 FROM: School Capital Improvement Fund (44) TO: School Capital Improvement Fund (44) 42000 – Building/Facility Services 500,000 62390 – Wilson Middle School 1,288,864 62470 – Cassell Elementary School 13,023,083 62580 – Riverheads Elementary School 12,199,254 Grand Total – School Capital Improvement Fund (44) 27,011,201 FROM: School Debt Fund (45) TO: School Debt Fund (45) 92040 – Debt Service – County 736,798 92050 – Debt Service – School 6,170,677 Grand Total – School Debt Service (45) 6,907,475 FROM: Head Start Fund (47) TO: Head Start Fund (47) 10000 – Instruction 2,347,196 20000 – Admin/Attend/Health 518,698 30000 – Pupil Transportation 74,959 40000 – Maintenance Services 59,890 Grand Total – Head Start Fund ( 47) 3,000,743 FROM: Governor's School Fund (48) TO: Governor's School Fund (48) 11000 – Instruction 1,474,550 40000 – Operations/Maintenance 121,202 Grand Total – Governor's School Fund (48) 1,595,752 FROM: County Capital Improvement Fund (70) TO: County Capital Improvement Fund (70) 8005 – Landfill 126,932 8013 – Infrastructure – North River 200 8014 – Infrastructure – Pastures 9,048 8017 – Infrastructure – Wayne 500,000 8053 – Library – Automation 17,000 8057 – Fire Apparatus & Equipment 70,500 8058 – Emergency Communications 136,700 8134 – County School 1,093,224 8135 – Regional Correction Center 564,124 8139 – Tourist Information Center 10,000 8144 – Information Technology 70,562 8145 – Economic Development 129,950 8146 – Firing Range 52,000 8148 – County Courthouse 605,000 8151 – Flood Control Dams 1,075,000 8152 – Fire & Rescue Equipment 200,000 8153 – Haz Mat Grant 10,000 8161 – Blue Ridge Community College 137,585 8166 – Vehicle Sinking Fund 70,500 8198 – Building Sinking Fund 256,460 94000 – Transfers To Other Funds 1,144,122 Grand Total – Capital Improvement Fund (70) 6,278,907 GRAND TOTAL – APPROPRIATIONS (All Funds) 258,668,425 Vote was as follows: Yeas: Shull, Garber, Coleman, Kelley, Bragg and Pyles, Pattie Nays: None Motion carried.

2016 TAX RATES

The Board considered adoption of real and personal tax rates for 2016, as proposed at a public hearing held on April 20, 2016.

The Board had directed staff to advertise the draft budget with the following tax rates:

2015: 2016:

Real Estate $0.58 $0.58 Personal Property Vehicles $2.50 $2.50 Other(1) $2.00 $2.00 Other(2) $2.50 $2.50 (1) Business, large trucks and trailers, machinery & tools (2) Campers, boats, boat trailers, airplanes and trailers Mr. Coleman moved, seconded by Mr. Garber, that the Board approve real and personal tax rates for 2016, as advertised.

Vote was as follows: Yeas: Shull, Garber, Coleman, Kelley, Bragg and Pyles, Pattie Nays: None Motion carried.

ORDINANCE REVIEW

The Board considered Ordinance Review Committee recommendations regarding advertising:

(1) Chapter 9 Article II-Illicit Discharge Detection and Elimination (2) Chapter 25 Article VI.B.-Wireless Telecommunication Facilities (3) Chapter 25-Regulating Fracking Mr. Pyles moved, seconded by Mr. Shull, that the Board approve advertising for Public Hearing.

Vote was as follows: Yeas: Shull, Garber, Coleman, Kelley, Bragg and Pyles, Pattie Nays: None Motion carried.

WAIVERS/VARIANCES – NONE

CONSENT AGENDA

Chairman Bragg asked if the public wished for any item to be removed from the Consent Agenda and considered separately. There was no request.

Mr. Pyles moved, seconded by Mr. Shull, that the Board approve the consent agenda as follows:

MINUTES

Approved minutes of the following meetings:

• Regular Meeting, Wednesday, April 13, 2016

STREET ADDITION

Consider Community Development’s and VDOT’s recommendation to adopt resolution for acceptance of the following street into the Secondary Road System in accordance with VDOT request (Beverley Manor District):

HARLEY CROSSING, SECTION 2-STREET ADDITION

WHEREAS, that the County and the Virginia Department of Transportation have entered into an agreement on August 26, 1996, for comprehensive stormwater detention which applies to this request for addition.

WHEREAS, VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body’s resolution for changes in the secondary system of state highways.

BE IT RESOLVED, that the Virginia Department of Transporation is hereby requested to add the following streets in HARLEY CROSSING, SECTION 2 into the secondary road system of Augusta County pursuant to Section 33.2-705 of the Code of Virginia (1950) as amended:

Rolling Thunder Lane, State Route Number 1049 From: 0.53 Miles South of Route 11 To : 0.06 Miles South of Route 11 Length: 0.07 AND FURTHUR BE IT RESOLVED, that the Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for cuts, fills, and drainage as recorded in instrument #030008197,Plat Book 1, Pages 5614-5617, recorded May 30, 2003.

AND FURTHER BE IT RESOLVED,

that the Virginia Department of Transportation will only maintain those facilities located within the dedicated right-of-way.

All other facilities outside of the right-of-way will be the responsibility of others.

Vote was as follows: Yeas: Pattie, Shull, Garber, Coleman, Kelley, Bragg and Pyles Nays: None Motion carried.

MATTERS TO BE PRESENTED BY THE BOARD

Mr. Shull: It is time to bring the Courthouse up again. He wants to get everything in order for the November election and present it to the Board again.

Mr. Garber: Agreed with the Courthouse statement.

Mr. Kelley: Agreed with the Courthouse statement.

Mr. Coleman: Agreed with the Courthouse statement.

Mr. Pyles: Agreed with the Courthouse statement and commented on the great work being done at the Animal Shelter. He would like to see a quarterly report given by the Animal Shelter. Mr. Fitzgerald stated that as a part of the Animal Shelter Committee, he has a report and would share it with the Board at their next meeting. Candy Hensley, Assistant to the County Administrator, has worked extremely hard on the renovations. Once they are complete Mr. Fitzgerald will schedule a visit for the Board.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following issues:

1) The Board was presented with the letter to Virginia Outdoor Foundation concerning the pipeline.

2) Parks and Recreation photo is a top 10 finalist for the National Recreation and Park Association Magazine Cover. The photo is of the Dolphin swim team.

3) Jennifer Whetzel, Deputy County Administrator, informed the Board that the Treasurer would be mailing tax tickets on Friday.

CLOSED SESSION

On motion of Mr. Pyles, seconded by Mr. Shull, the Board went into closed session pursuant to:

(1) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:

A) Beverley Manor School Complex On motion of Mr. Shull, seconded by Mr. Pyles, the Board came out of Closed Session.

Vote was as follows: Yeas: Bragg, Kelley, Garber, Wendell, Shull, Pattie and Pyles Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Bragg, Garber, Kelley, Coleman, Shull, Pattie and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

ADJOURNMENT

There being no other business to come before the Board, Dr. Pattie moved, seconded by Mr. Shull, the Board adjourn subject to call of the Chairman.

Vote was as follows: Yeas: Pattie, Shull, Garber, Coleman, Kelley, Bragg and Pyles Nays: None Motion carried.

Chairman County Administrator h:4-27min.16