Staff Briefing Meeting – April 25, 2016

Staff Briefing Meeting, Monday, April 25, 2016, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Carolyn S. Bragg, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Gerald W. Garber
Terry Lee Kelley, Jr.
Wendell L. Coleman
Marshall W. Pattie
Michael L. Shull
Timmy Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
Melissa Meyerhoeffer, Director of Finance
Patrick J. Morgan, County Attorney

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Wednesday, April 25, 2016, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 240th year of the Commonwealth….

VDOT ROADS

1. The Board discussed the VDOT status report of April 25, 2016, staff briefing meeting.

The Board accepted the report as information.

2. The Board discussed street addition – Harley Crossing Section 2.

The Board authorized placing on April 27, 2016, consent agenda for consideration.

ECONOMIC DEVELOPMENT

The Board discussed the Economic Development monthly report of March, 2016.

The Board accepted the monthly report as information.

FIRE AND RESCUE

The Board discussed the Fire and Rescue monthly report of March, 2016.

The Board accepted the monthly report as information.

SHENANDOAH VALLEY SOCIAL SERVICES

The Board discussed the Shenandoah Valley Social Services monthly report of March 21, 2016, staff briefing meeting.

The Board accepted the monthly report as information.

BROADBAND PLANNING GRANT

The Board discussed the Broadband Planning Grant.

The Board accepted the report as information.

VIRGINIA OUTDOORS FOUNDATION OPEN SPACE EASEMENT

The Board discussed the impact of the Atlantic Coast Pipeline on the Virginia Outdoors Foundation Open Space Easement.

Staff is drafting a letter to indicate that the pipeline is not essential to the orderly development.

PLANNING COMMISSIONS/PUBLIC HEARING

1. KKH PROPERTIES, LLC REZONING

The Board discussed a request to rezone from General Business to Single Family Residential approximately .3 of an acre owned by KKH Properties, LLC located on the southeast side of Middle River Drive (Rt. 1922), approximately 175 feet south of the intersection with Verona Court Boulevard (Rt. 1919) in Verona in the Beverley Manor District. The Planning Commission recommends approval of the request.

The Board authorized placing on April 27, 2016 Regular Meeting Agenda.

ORDINANCE REVIEW

The Board discussed the Ordinance Review Committee’s recommendations to advertise for public hearings.

The Board authorized placing the:

1. Chapter 9 Article II, Discharge Detection and Elimination, on the May 25, 2016 Regular Meeting Agenda 2. Chapter 25 Article VI.B, Wireless Telecommunication Facilities, on the June 22, 2016 Regular Meeting Agenda 3. Chapter 25, Regulating Fracking, on the June 22, 2016 Regular Meeting Agenda.

WAIVERS/ VARIANCES

The Board discussed the P.J. Wright Fire Flow Waiver.

The Board authorized placing on hold. Dr. Pattie is to contact Mr. Wright to explore a cost sharing project for the waterline upgrades that are needed.

MATTERS TO BE PRESENTED BY THE BOARD – NONE

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Amendments to the project agreements for Todd Lake and Hearthstone will be completed by staff.

2. Department of Fire Programs Grant for Burn Building repairs. Grant has been awarded in the amount of $14,214. The County match is $5,483.

3. Sandy Bunch has been promoted to Zoning Administrator.

CLOSED SESSION

On motion of Mr. Pyles, seconded by Mr. Shull, the Board went into closed session pursuant to:

(1) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:

A) Pending Economic Development Prospect(s) (2) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:

A) Court House B) Potential Litigation On motion of Mr. Shull, seconded by Mr. Garber, the Board came out of Closed Session and adjourned subject to the call of the Chairman.

Vote was as follows: Yeas: Bragg, Kelley, Garber, Wendell, Shull, Pattie and Pyles Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Bragg, Garber, Kelley, Coleman, Shull, Pattie and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

Chairman County Administrator H4-25sbmin.16