Budget Work Session Meeting – March 28, 2016
Budget Work Session Meeting, Monday, March 28, 2016, at 8:30 a.m. Government Center, Verona, VA.
PRESENT: Carolyn S. Bragg, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Michael L. Shull
Terry Lee Kelley, Jr.
Wendell L. Coleman
Marshall W. Pattie
Gerald W. Garber
Melissa Meyerhoeffer, Director of Finance
Jennifer M. Whetzel, Deputy County Administrator
Timothy K. Fitzgerald, County Administrator
VIRGINIA: At a budget work session meeting of the Augusta County Board of Supervisors held on Monday, March 28, 2016, at 8:30 a.m., at the Government Center, Verona, Virginia, and in the 240th year of the Commonwealth….
FY2016-17 BUDGET
The County Administrator, Deputy County Administrator and Finance Director presented the FY2016-17 Budget. The Board reviewed projected revenues, expenditure requests and recommendations and capital allocations.
FY2016-17 SCHOOL BUDGET
The Augusta County Board of Supervisors met with representatives of the Augusta County School Board including Chairman David Shiflett, Superintendent Dr. Eric Bond, and Finance Director Mark Lotts, who presented an overview of their FY16-17 Budget.
CLOSED SESSION
On motion of Mr. Pyles, seconded by Mr. Coleman, the Board went into closed session pursuant to provisions of Section 2.2-3711 of the Code of Virginia:
(1) Discussion of prospective candidates for assignment, appointment and evaluation as permitted under subsection (A) (1); A) County Administrator B) County Attorney Vote was as follows: Yeas: Pattie, Kelley, Shull, Garber, Coleman, Bragg and Pyles Nays: None Motion carried.
On motion of Dr. Pattie, seconded by Mr. Coleman, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Pattie, Kelley, Shull, Garber, Coleman, Bragg and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the closed session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Kelley, Garber, Shull, Coleman, Bragg and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
FY2016-17 COMMONWEALTH ATTORNEY BUDGET
Commonwealth Attorney, Tim Martin, updated the Board on staffing needs and requested salary adjustments at the Commonwealth Attorney’s office. The Board requests the County Administrator to meet with Mr. Martin to review County pay plan option and potential for inclusion in a County wide pay and classification plan.
CLOSED SESSION
On motion of Mr. Pyles, seconded by Mr. Kelley, the Board went into closed session pursuant to provisions of Section 2.2-3711 of the Code of Virginia:
1) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Contractual Matters Vote was as follows: Yeas: Pattie, Kelley, Shull, Garber, Coleman, Bragg and Pyles Nays: None Motion carried.
On motion of Dr. Pattie, seconded by Mr. Coleman, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Pattie, Kelley, Shull, Garber, Coleman, Bragg and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the closed session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Kelley, Garber, Shull, Coleman, Bragg and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
The Board of Supervisors endorsed the following revisions to County Administrator’s Budget and authorized that the budget and proposed tax rate be advertised for April 20, 2016 Public Hearing:
BOARD OF SUPERVISORS
FY16-17 Budget The Board of Supervisors endorsed the following revisions to County Administrator’s budget at their Monday, March 28, 2016 work session:
Expenditures FY17 Budget:
Capital:
70-800000-8011/17 Infrastructure <$ 350,000> 70-80000-8021/27 P&R Matching Grants <$ 105,000> 70-80000-8148 New Courthouse $ 455,000 $ 0 Mr. Pyles moved, seconded by Dr. Pattie that the Board authorize advertising the current tax rates:
Proposed: Current:
Real Estate $0.58 $0.58 Personal Property – auto & motorcycle campers, boats, boat trailers, horse trailers, airplanes, trailers $2.50 $2.50 Personal Property – business, large trucks And trailers, machinery & tools $2.00 $2.00 Vote was as follows: Yeas: Pattie, Kelley, Shull, Garber, Coleman, Bragg and Pyles Nays: None Motion carried.
ADJOURNMENT
There being no other business to come before the Board, Dr. Pattie moved, seconded by Mr. Coleman, the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Pattie, Kelley, Shull, Garber, Coleman, Bragg and Pyles Nays: None Motion carried.
Chairman County Administrator H3-28bgtws.16
