Staff Briefing Meeting – October 26, 2009

Staff Briefing Meeting, Monday, October 26, 2009, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Larry C. Howdyshell, Chairman
Gerald W. Garber, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Tracy C. Pyles, Jr.
Jeremy L. Shifflett
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Dale L. Cobb, Director of Community Development
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, October 26, 2009, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 234th year of the Commonwealth….

ROADS

The Board discussed the VDOT status report of September 21, 2009, staff briefing meeting.

The Board accepted report as information.

The Board discussed road abandonment (portion of Route 616 – Dam Town Road, Middle River District) resolution.

The Board authorized placing on the October 28, 2009, consent agenda for consideration.

ALL HAZARD MITIGATION PLAN

The Board discussed Central Shenandoah Planning District Commission request for endorsement of “letter of intent” to participate in the process to revise the regional plan.

The Board authorized placing on the October 28, 2009, consent agenda for consideration.

EMERGENCY RADIO SYSTEM

The Board received a presentation by ECC Director and State Communications Engineer on regional radio system (PowerPoint). Preliminary estimate for a new system could range from a low of $5 to 7 million to $12 to 15 million to $20 million plus depending upon technology chosen.

UHF/No Trunking $5 – 7 million UHF/Trunking $12 – 15 million 800 mhz/Trunking $ 20 million plus The Board accepted presentation as information.

UPPER MAURY RIVER FLOOD CONTROL

The Board discussed response to U.S. Army Corps of Engineers relating to flood control study.

The Board authorized placing on the October 28, 2009, consent agenda for consideration.

WEB MEETINGS – AUDIO/VIDEO

The Board received a presentation by IT on technology available for Audio/Video broadcasting of public meetings. Board requested that staff develop a fourth proposal to provide only Audio only (not live).

The Board accepted presentation as information.

QUARTERLY FINANCIAL REPORT

The Board received a presentation by Finance Director on FY09-10 Budget. County Administrator presented list of possible budget modifications.

The Board authorized placing on the October 28, 2009, regular agenda for consideration.

EMPLOYEE HEALTH INSURANCE

The Board discussed staff recommendations for calendar year 2010.

The Board authorized placing on the October 28, 2009, regular agenda for consideration.

PLANNING COMMISSION ITEMS

MYERS CORNER – PRELIMINARY PLAT

The Board discussed a preliminary plat – Myers Corner, containing 338 total lots; 22 General Business, 31 Single Family, 5 Multi-Family, 90 Duplex Residential, and 190 Townhouse Residential, located on the south side of Jefferson Highway (Route 250) across from the intersection of Jefferson Highway and Woodrow Wilson Avenue (Route 358) in Fishersville (Wayne District).

The Board authorized placing on the October 28, 2009 consent agenda for consideration.

MATTERS TO BE PRESENTED BY THE BOARD – NONE

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. H1N1 Influenza – County Administrator reported staff continues to track federal/state bulletins regarding impact locally.

2. Mohawk Industries, Inc. – Closure announced affecting approximately 116 employees.

3. Grottoes – Commission on Local Government to meet on Monday, November 9th in Grottoes to consider Annexation Voluntary Settlement Agreement – County’s oral presentation at 4:00 p.m.; with the advertised public hearing at 7:00 p.m. in Grottoes Town Hall. Assistant County Administrator and County Attorney will attend.

4. Landfill – Briefing on Greenhouse Gas Feasibility Study. Also, briefed Board on Landfill permit modification to increase the life of Phases 1-3 by 2 to 3 years. The permit allows the region to increase side slopes on Phases 1-3 from 4:1 to 3:1 which could save over $1 million in air space. The Service Authority is working with Sonoco to determine if interested in regional recycling partnership. The Service Authority is also working with Goodwill Industries to collect reusable items at the public use site at the Landfill.

5. Agriculture Report – Announced receipt of “Agricultural Statistics Bulletin”.

Board requested copies of the Bulletin.

6. R. R. Smith Center – Invitation received for attending Local Government Officials reception scheduled for November 23rd after the Board’s Staff Briefing. Board accepted invitation.

CLOSED SESSION

On motion of Mr. Garber, seconded by Mr. Beyeler, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:

A) Pending Industrial Prospect Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

On motion of Mr. Beyeler, seconded by Mr. Coleman, the Board came out of Closed Session.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Coleman, Garber, Sorrells, Howdyshell, Shifflett, Pyles and Beyeler NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

Chairman County Administrator H10-26sbmin.09