Staff Briefing Meeting – January 25, 2016

Staff Briefing Meeting, Monday, January 25, 2016, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Carolyn S. Bragg, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Gerald W. Garber
Terry Lee Kelley, Jr.
Wendell L. Coleman
Marshall W. Pattie
Timmy Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
Melissa Meyerhoeffer, Director of Finance
Patrick J. Morgan, County Attorney

ABSENT: Michael L. Shull

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Wednesday, January 25, 2016, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 240th year of the Commonwealth….

VDOT ROADS

1. The Board discussed the VDOT status report of November 23, 2015, staff briefing meeting.

The Board accepted the report as information.

2. The Board discussed Windy Ridge Road.

The Board authorized placing on the January 26, 2016, regular agenda for consideration.

ECONOMIC DEVELOPMENT

The Board discussed the Economic Development monthly report of November 23, 2015, staff briefing meeting.

The Board accepted the monthly report as information.

FIRE AND RESCUE

The Board discussed the Fire and Rescue monthly report of November 23, 2015, staff briefing meeting.

The Board accepted the monthly report as information.

VIRGINIA POWER – DOOMS-CUNNINGHAM 500Kv TRANSMISSION LINE

UPGRADE

Dominion Power was unable to attend meeting because of inclement weather.

The Board authorized placing on the February 22, 2016, Staff Briefing agenda for consideration.

GENERAL ASSEMBLY UPDATE

The Board received an update from Jane Wood, Legislative Liaison, regarding outstanding House and Senate Bills.

The Board accepted update as information.

LAW LIBRARY FEE INCREASE ORDINANCE AMENDMENT

The Board discussed Law Library Fee Increase Ordinance Amendment.

The Board authorized placing on the January 27, 2016, regular agenda for consideration.

SPOTTSWOOD COMMUNITY CENTER

1. The Board discussed 75% match for recommended roof repairs.

Funding Source: Riverheads Infrastructure Account #80000-8015-76 $1,457.59 The Board authorized placing on the January 27, 2016, regular agenda for consideration.

2. The Board discussed signage.

Funding Source: Riverheads Infrastructure Account #80000-8015-76 $340.00 The Board authorized placing on the January 27, 2016, regular agenda for consideration.

NOTIFICATION OF PLANNING/ZONING ITEMS

The Board discussed recommendations for additional notification for Planning/Zoning items.

The Board authorized placing on the January 27, 2016, regular agenda for consideration.

QUARTERLY FINANCIAL REPORT

The Board received a presentation of quarterly financial report.

The Board authorized accepted presentation as information.

INFRASTRUCTURE ACCOUNT STATUS

The Board discussed Additions/Deletions to Infrastructure and Recreation Capital Accounts.

The Board authorized placing on the January 27, 2016, regular agenda for consideration.

MS-4 ILLICIT DISCHARGE DETECTION AND ELIMINATION – ORDINANCE

The Board discussed options for implementation of the Illicit Discharge Detection and Elimination (IDDE).

The Board referred to Ordinance Committee to draft an ordinance to keep minimum regulations.

PLANNING COMMISSION/PUBLIC HEARINGS

1. MOUNTAIN SHORE INVESTMENT, LLC – AMENDMENT OF PROFFERS

The Board discussed a request to amend the proffers on approximately 5 acres located on the north side of Jefferson Highway (Route 250) approximately 0.6 of a mile east of the intersection with Tinkling Spring Road (Route 285) in Fishersville (Wayne District). The Planning Commission recommends approval of the proffer.

2. CYNTHIA ROBERTS AND WENDELL PAUL ALEXANDER AND MAURY MILL

TOWNHOMES, LLC – REZONING

The Board discussed a request to rezone from General Agriculture to Attached Residential approximately 5.6 acres owned by Cynthia Roberts and Wendell Paul Alexander and Maury Mill Townhomes, LLC, located on the north side of Maury Mill Road (Route 813), less than 0.1 of a mile west of the intersection with Rolla Mill Road (Route 1930) in Verona (North River District). The Planning Commission recommends denial of the request.

3. DWS PROPERTIES, LLC AND DJS PROPERTIES, LLC – REZONING

The Board discussed a request to rezone from Single Family Residential and General Business to Multi-family Residential approximately 19.2 acres owned by DWS Properties, LLC and DJS Properties, LLC, located on the east side of Lee Highway (Route 11) approximately .25 of a mile north of the intersection with Confederate Street (Route 915) in Verona (North River District). The Planning Commission recommends approval of the request with proffers.

The Board authorized placing on the January 27, 2016, public hearing agenda for consideration.

WAIVERS/ VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD – NONE

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Anthony Ramsey – will be appointed as Assistant Emergency Coordinator Wednesday night.

2. VDOT HB2 recommended funding – PowerPoint distributed to Board.

3. Polling place – ramp changes at the Government Center. Information distributed to Board.

4. Jennifer Whetzel, Deputy County Administrator, discussed Parks and Recreation Master Plan Survey – Board survey as stakeholder.

5. Pipeline – Forest Service rejects Special Use Permit.

CLOSED SESSION

On motion of Mr. Pyles, seconded by Mr. Garber, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions (2) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:

A) Reassessments (3) the legal counsel exemption under Virginia Code § 2.2-3711(A)(19) [A discussion of plans to protect public safety as it relates to terrorist activity in accordance with §2.2-3711 (A)(19) of the Code of Virginia]:

A) Security On motion of Mr. Pyles, seconded by Dr. Pattie, the Board came out of Closed Session and adjourned subject to the call of the Chairman.

Vote was as follows: Yeas: Bragg, Kelley, Garber, Wendell, Pattie and Pyles

Absent: Shull

Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Bragg, Garber, Kelley, Coleman, Pattie and Pyles

ABSENT: Shull

NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

Chairman County Administrator H1-25sbmin.16