Staff Briefing Meeting – September 21, 2015
Staff Briefing Meeting, Monday, September 21, 2015, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Michael L. Shull, Chairman
Carolyn S. Bragg Vice-Chairman
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
L. G. “Butch” Wells
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Melissa Meyerhoeffer, Assistant to Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, September 21, 2015, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 240th year of the Commonwealth….
VDOT ROADS
1. The Board discussed the VDOT status report of August 24, 2015, staff briefing meeting.
The Board accepted the report as information.
2. The Board discussed HB2 Projects and Priorities.
The Board authorized placing on the September 23, 2015 regular agenda for consideration.
3. The Board discussed Revenue Sharing Program – FY2017.
The Board accepted report as information for subject to be discussed at either October 14th or October 26th meeting.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development monthly report of August 24, 2015, staff briefing meeting.
The Board accepted the monthly report as information. It was the consensus of the Board to discuss Mill Place improvements at the work session on October 26th.
FIRE AND RESCUE
The Board discussed the Fire and Rescue monthly report of August 24, 2015, staff briefing meeting.
The Board accepted the monthly report as information.
MILL PLACE COMMERCE PARK
The Board discussed ACSA easement for waterline extension.
The Board authorized deferring to allow for discussion with Augusta County Service Authority.
ASSESSMENT REFUND
The Board discussed refund as certified by the Commissioner of Revenue and approved by County Attorney for the following:
1. Wallace J. and Barbara L. Lynch $2,815.45 The Board authorized placing on the September 23, 2015 regular agenda for consideration.
ORDINANCE REVIEW
The Board Ordinance Review Committee’s recommendations to advertise for public hearing.
The Board authorized placing Policy #7 – Bonds on the September 23, 2015 regular agenda for consideration. The Board also authorized placing on the September 23, 2015 regular agenda the following ordinance changes:
• Chapter 25 – Mini-warehouses • Chapter 21 – Subdivision Ordinance Changes • Chapter 9 – Environment • Chapter 15 – Bonding
WAIVERS/ VARIANCES – NONE
MATTERS TO BE PRESENTED BY THE BOARD – NONE
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Ordinances to be discussed Wednesday night:
a. Chapter 2 – Economic Development Department b. Chapter 17 – Small Purchase Procedures c. Chapter 19 – Building Permit Fee Structure 2. Agenda backup – to be placed on web Monday after packages have been distributed to the Board.
3. Volunteer Fire and Rescue Audit Services/990 Didawick 5 years Didawick 5 years Robinson, Farmer & Cox 5 years (3/2) 4. VACo Credentials for the Annual Business Meeting a. Chair and Vice-Chair b. Regional Meeting – Rockingham County, October 6th; 7-9 p.m. (Tuesday) 5. Augusta/Nelson County Historical Marker relocation – Board consensus to discuss Wednesday night.
6. Broadband – discussed Shentel and future grant opportunities for “rural broadbanding”.
7. Board of Supervisors/School Board Quarterly Liaison met today at 11:30 a.m. to discuss items of mutual interest. Extended invitation to Board members to meet with Superintendent to review plan for Riverheads Elementary, Cassell Elementary and Wilson Middle School.
8. Sourcewater Application to be placed on Wednesday, September 23, 2015 regular agenda for consideration.
CLOSED SESSION
On motion of Ms. Bragg, seconded by Mr. Wells, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions B) County Administrator Recruitment (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending Economic Development Prospect(s) (3) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) DOJ Compliance On motion of Mr. Pyles, seconded by Ms. Bragg, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Wells, Pyles and Bragg Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Wills, Moore, Bragg, Wells, Pyles and Shull NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H9-21sbmin.15
