Staff Briefing Meeting – October 25, 2010
Staff Briefing Meeting, Monday, October 25, 2010, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Gerald W. Garber, Chairman
Jeremy L. Shifflett, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, October 25, 2010, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 235th year of the Commonwealth….
ROADS
The Board discussed the following:
1. VDOT status report of September 20, 2010 staff briefing meeting The Board accepted report as information.
2. 2012 Revenue Sharing.
The Board authorized placing on the October 27, 2010 regular agenda for consideration.
COMMUNITY ACTION FUNDING
The Board received a briefing on CAP-SAW FY10-11 funding process.
The Board accepted briefing as information.
GREENVILLE SEWER PROJECT
The Board discussed Preliminary Engineering Report (PER) alternatives.
The Board authorized placing request for grant writing assistance ($2,600) funding on the October 27, 2010 regular agenda for consideration.
2011 HOLIDAY SCHEDULE
The Board discussed draft 2011 schedule.
The Board authorized placing on the October 27, 2010 regular agenda for consideration. Some interest was expressed in eliminating Columbus Day and substituting with a second personal day.
2010 GEORGE WASHINGTON NATIONAL FOREST PLAN
The Board discussed alternatives as identified in the George Washington National Forest 2010 Plan.
The Board authorized placing on the October 27, 2010 regular agenda letter expressing concern for hydrofracking in National Park for consideration.
VOLUNTEER FIRE AND RESCUE AGREEMENTS
The Board discussed draft agreements. This was tabled at the October 13th Board of Supervisors regular meeting.
It was the consensus of the Board for the Committee to submit to Officers Association as a draft for their review.
GREENVILLE BULK WATER PROJECT
The Board discussed Fire Station PPEA amendment to include location and construction of Bulk Water facility onsite.
The Board authorized placing on the October 27, 2010 regular agenda for consideration.
QUARTERLY FINANCIAL REPORT
The Board received a presentation by Director of Finance on status of FY10-11 Budget.
The Board accepted presentation as information.
RURAL PRESERVATION
The Board discussed rough outline of Rural Preservation District.
The Board accepted presentation as information. It was the consensus of the Board that this be added to the Ordinance Committee’s list of projects.
PLANNING COMMISSION ITEMS
1. CRESCENT DEVELOPMENT GROUP, LLC, PONUS RIDGE, LLC, AND
STANLEY G., III OR JEAN M. CLINE – REZONING
Discuss a request to amend and restate the proffers on approximately 139.3 acres currently zoned General Business, Multi-family Residential, Attached Residential, and Single Family Residential owned by Crescent Development Group, LLC, Ponus Ridge, LLC, and Stanley G., III or Jean M. Cline. The property is known as Myers Corner and is located on the southwest side of the intersection of Jefferson Highway (Route 250) and Woodrow Wilson Avenue (Route 358) in Fishersville (Wayne District). The Planning Commission recommends approval with proffers.
The Board authorized placing on the October 27, 2010 public hearing agenda for consideration. County Administrator noted that if the amended proffers are approved, the TIF agreements will need to be revised accordingly.
NOTE: Supervisor Howdyshell arrived at the meeting late.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Chairman Garber: Met separately with Staunton and Waynesboro representatives regarding regional Fire and Rescue matters.
Mr. Beyeler: Attended the Chamber of Commerce Agri-Business Symposium held at the Hermitage Hill Farm and Stables.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Finance Department will be releasing RFP for Fire and Rescue audits/services.
2. Community Development distributed update of Comp Plan maps.
3. VDOT:
a. Timmy Fitzgerald, Director of Community Development, briefed Board on status of his and Dennis Burnett’s, Economic Development Director, meetings with Transportation representatives regarding I-64, Exit 91 interchange; b. County’s draft “environmental response” regarding I-64, Exit 91 interchange project shared with the Board.
c. Announcement of Interim District Administration appointment: Michael A.
Estes.
4. Central Shenandoah Planning District Commission pursuing Regional Stormwater Management Program grant – will be submitting letter of support.
5. Landfill Notices Advertisement – Landfill Committee will be discussing notification process for holiday closures. Considering using web page as well as posting at Landfill scale house and giving notice in October billing.
6. Preston L. Yancey Fire Company progress report distributed.
CLOSED SESSION
On motion of Mr. Shifflett, seconded by Ms. Sorrells, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the procurement exemption under Virginia Code § 2.2-3711(A)(30) [discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, as permitted under subsection (A)(30)]:
A) Landfill On motion of Mr. Shifflett, seconded by Ms. Sorrells, the Board came out of closed Session.
Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Howdyshell Shifflett, Pyles and Coleman Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Coleman, Garber, Sorrells, Shifflett, Howdyshell, Pyles and Beyeler NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Shifflett moved, seconded by Ms. Sorrells, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Howdyshell, Shifflett, Pyles and Coleman Nays: None Motion carried.
Chairman County Administrator H10-25sbmin.10
