Staff Briefing Meeting – June 22, 2015
Staff Briefing Meeting, Monday, June 22, 2015, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Michael L. Shull, Chairman
Carolyn S. Bragg Vice-Chairman
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
G. L. “Butch” Wells
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, June 22, 2015, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 239th year of the Commonwealth….
VDOT ROADS
The Board discussed the VDOT status report of May 26, 2015, staff briefing meeting.
The Board accepted the report as information.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development monthly report of May 26, 2015, staff briefing meeting.
The Board accepted the monthly report as information.
FIRE AND RESCUE
The Board discussed the Fire and Rescue monthly report of May 26, 2015, staff briefing meeting.
The Board accepted the monthly report as information.
PLANNING COMMISSION/PUBLIC HEARINGS
1. HILTON-BURKS ENTERPRISES, LLC – REZONING
The Board discussed a request to rezone from General Business to Single Family Residential 0.421 acres owned by Hilton-Burks Enterprises, LLC, located on the north side of Wright Lane (Route 1207) less than 250 feet east of the intersection with Main Street (Route 1205) in Greenville (Riverheads District). The Planning Commission recommends approval.
The Board authorized placing request on the June 24, 2015 public hearing agenda for consideration.
2. BLUE MOUNTAIN INVESTMENTS, LLC – REZONING – Postponed
WAIVERS/ VARIANCES
BLUE RIDGE AREA FOOD BANK
Timmy Fitzgerald, Director of Community Development, stated the Blue Ridge Area Food Bank is in the middle of an expansion project at their location in Verona. He noted, as part of that expansion, Section 25-308 of the Zoning Ordinance requires that screening be placed adjacent to any property line not entirely zoned Business, Industrial, or Planned Commerce. Section 25-308F allows for alternative compliance to the screening requirements and one of those options is that there is existing vegetation either on the lot or the adjacent lot to provide the required buffer benefits. They are requesting a waiver that would allow the Food Bank to leave the existing vegetation in place and not require a privacy fence to be built.
The Board authorized placing the request for a waiver on the June 24, 2015, regular agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Moore discussed that the Central Shenandoah Planning District Commission has trained their 500th volunteer under their Community Emergency Response Training (CERT) program.
Mr. Wells stated the transition meetings have been going very well. He is impressed with staff and appreciative of their time.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Jennifer Whetzel, Director of Finance, requested that the Board review the Infrastructure Account Status to consider the adjustments as per the Net Assets Policy including the additions/deletions to Infrastructure and Recreation Capital Accounts, School Board Year End Carryover, and DSS/CSA Year End Carryover.
The Board authorized placing the item on the June 24, 2015, regular agenda for consideration.
2. Mr. Fitzgerald reported that the Commonwealth Transportation Board is recommending $825,000 worth of funding for reconstruction of Route 635 (Augusta Farms Road) to Route 935 (Expo Road).
3. Patrick J. Coffield, County Administrator, discussed the possibility of cancelling the July 8th Board of Supervisors meeting. The Board will discuss this matter at the June 24, 2015, meeting.
4. Ms. Whetzel stated they are on the short-list for funding for a Broadband Grant.
5. Mr. Fitzgerald stated they have hired Morgan Baese who is the County’s MS4 Coordinator and Environmental Program Manager. He stated Andrew Thacker was also hired as our new Erosion and Sediment Control Inspector.
CLOSED SESSION
On motion of Ms. Bragg, seconded by Mr. Moore, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending Economic Development Prospect(s) (3) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Reassessment(s) B) Greenville Sewer On motion of Dr. Pattie, seconded by Mr. Pyles, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Bragg, Wells and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Wills, Shull, Moore, Wells, Bragg and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H6-22sbmin.15
