Regular Meeting – April 22, 2015

Regular Meeting, Wednesday, April 22, 2015, 7:00 p.m. Government Center, Verona, VA.

PRESENT: Michael L. Shull, Chairman
David A. Karaffa, Vice-Chairman
Carolyn S. Bragg
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
Rita R. Austin, CMC, Executive Secretary

VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Wednesday, April 22, 2015, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 239th year of the Commonwealth….

Chairman Shull welcomed the citizens present.

Cullen Edwards, a Senior of Wilson Memorial High School, led us with the Pledge of Allegiance.

Cullen will be attending the College of Charleston in South Carolina and is planning to major in International Business. She loves music and art.

David A. Karaffa, Supervisor for the Beverley Manor District, delivered invocation.

RECOGNITION OF EMPLOYEES’ PERFECT ATTENDANCE 2014

Patrick J. Coffield, County Administrator, announced that the following employees achieved perfect attendance for 2014. There are approximately 385 employees currently participating in the County’s annual and sick leave program. There were a total of 46 employees who did not miss a day in 2014. For 2013, the total was 61; 2012, the total was 38; 2011, the total was 44; 2010 – 49 and 2009 — 54. Mr. Coffield commended these employees for their “professionalism and work ethic:

Jackie Nash John W. Cook (8) Christopher Shaver (2) Derek T. Almarode (5) Timothy K. Fitzgerald (4) Jason Shultz Linda T. Beathe (6) Rita Austin Keith A. Beatty (3) Tony Clements Lee Gill Miles Bobbitt Troy Campbell Anthony Rose (2) Michael “Greg” Schacht (6) Jack Holt (3) Michael Johnson (3) C. J. Taylor Matthew R. Carter (3) Bruce A. Hull (4) Patrick Fuchs Donald L. Smith (4) Andy Bunch Larry Clemmer Darren Hemp Michael Hall (2) Nelson A. Ailer (4) Carson Holloway Jack Kearney Bryan Mace Kenneth W. Brown (5) Bradley A. Young (7) Justin Rhyne Christian Ruleman Paul “Nathan” Ramsey (12) Anthony W. Puckett (5) Phil Sibold, Jr. (8) John Woods Robert I. Misker (5) Aaron Bryant (2) Matthew Vincent (2) Rebecca Coyner (2) Eddie Carter (2) Wayne Surface (2) Jerry Shifflett (2) David Lotts (2) Chairman Shull also commended these individuals for their service to Augusta County.

REGIONAL LANDFILL – ORDINANCE

This being the day and time advertised to consider an ordinance to amend Section 19-31 in the Augusta County Code regarding adjusting fee schedule for disposing of waste at the regional landfill. This ordinance will not become effective unless also approved by Staunton and Waynesboro.

Mr. Coffield advised that this had been discussed at the Staff Briefing on Monday. He explained, as part of the annual Budget process, countywide fees are discussed such as Community Development, Planning and Zoning application fees and Building permit fees.

This year, Waynesboro, Staunton and Augusta County, reviewed the Landfill fees –from the tipping fees to tire disposal, etc. The Director of the Landfill had provided a report stating that in the past years, a grinder had been provided for the shredding of tires at the Landfill. He noted that tire grinders are expensive to maintain and the vendor will cease coming to the Landfill. No one is available in this area; therefore, they will have to be transported in bulk at an increased cost. It had been recommended that the Board approve an adjustment to offset that increased cost. Other fees, such as solid waste construction debris fees were discussed. Separate from Waynesboro and Staunton the residential hauler fee was discussed. In Waynesboro and Staunton, the cities provide residential door-to-door collections and charge their citizens; the County has residential private sector haulers. Since 1990, there has been a discounted charge of $7.50 a ton; staff has recommended that this be increased to $15.00 to partially offset the expenses of that program.

The Chairman declared the public hearing open.

There being no one present to speak for or against, the Chairman declared the public hearing closed.

Mr. Karaffa moved, seconded by Mr. Moore, that the Board adopt the following ordinance:

AN ORDINANCE TO AMEND SECTION 19-31

OF THE CODE OF THE COUNTY OF AUGUSTA, VIRGINIA

WHEREAS, from time to time the Board of Supervisors finds it desirable to adjust fee schedule for disposing of waste at the regional landfill; NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Augusta County, Virginia, that Paragraph A of Section 19-31 of the Code of Augusta County are hereby amended to read as follows:

ARTICLE III. County Regional Landfill.

§ 19-31. Fees for use of landfill.

A. There are hereby imposed charges for disposal of solid waste at a landfill owned or operated by or for the county in accordance with the following schedule:

Passenger tires ……………………………………………………………………………. $1.50 2.00 per tire.

Passenger tires, on a rim ………………………………………………………………. $3.00 4.00 per tire.

Truck tires ………………………………………………………………………………………… $8.00 per tire.

Heavy equipment-tractor tires:

agriculture use …………………………………………………………………………….. $8.00 per tire.

all others by the tire …………………………………………………………………. $110.00 per tire.

by the ton ………………………………………………………………………………… $168.00 per ton.

Wood Yard waste …………………………………………………………………… $15.00 20.00 per ton.

Commercial or industrial waste ………………………………………………………….. $45.00 per ton.

Construction Demolition Debris …………………………………………………….. $45.00 per ton.

Residential waste, commercially hauled …………………………………………………………… $7.50 15.00 per ton.

Residential waste, privately hauled by passenger car or pickup truck ………………………………………………………………………………… No charge.

Mulch and wood chips ……………………………………………………………………… $10.00 per ton.

Clean fill dirt …………………………………………………………………………………………. No charge.

This ordinance shall take effect July 1, 2015, only if the changes above are also adopted by the City of Staunton and the City of Waynesboro before that date.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

ACSA – EASEMENTS

This being the day and time advertised to consider granting of easements for water and sewer for the following:

1. Hornet Road (Wayne District) 2. Bolivar Street (North River District) Timmy Fitzgerald, Director of Community Development, reported that this had been discussed at Monday’s Staff Briefing. He explained that there were two different requests for water and sewer easements from the Augusta County Service Authority. The first request is on Hornet Road which is in the area where the School Board had given Augusta County the old school board offices buildings. There is existing water and sewer lines in that area that had never been placed into an easement for the Service Authority. The second request is on Bolivar Street near Mount Sidney. It is an old County right-of-way that has a line in the street that does not have an easement on it currently. Tonight’s request is to grant easements to the Service Authority.

Mr. Moore asked, in reference to Hornet Road, if the new lines would have to be relocated if the older buildings were “repurposed”. Mr. Fitzgerald said relocation could be possible in the future.

Ms. Bragg noted there was access on both sides of the property.

Mr. Coffield agreed that relocation may be necessary upon new development.

The Chairman declared the public hearing open.

There being no one present to speak for or against, the chairman declared the public hearing closed.

Mr. Pyles moved, seconded by Mr. Moore, that the Board grant the easements to the Service Authority.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

MATTERS TO BE PRESENTED BY THE PUBLIC

Wanda Johnson expressed concern of not having gun control in residential neighborhoods. She reported that she lives in a single-family residential area with approximately 20 homes on her street. She has had continuous problems in the last year with several neighbors doing target practice in their backyard. She considered this to be a noise nuisance and an endangerment because of woods behind the homes with hikers and children. She noted that she has contacted Supervisor Moore and Mr. Fitzgerald, who both were informative on this issue. She noted that Mr. Fitzgerald had commented “as a policy, Community Development has advised citizens not to shoot in residential zoned areas due to concern for public safety”. She asked if the Board could review the ordinance.

Mr. Moore said that he had spoken with Ms. Johnson and informed her that any revision to the ordinance would require a public hearing and approval by the Board.

Mr. Karaffa mentioned concerns of the different types of property zoned residential specifically larger sized property in which the problem may not exist.

Mr. Moore agreed that residential zoning covers a broad scope of properties but felt that smaller lots should be considered.

Chairman Shull suggested that Community Development research other localities regarding this type of situation, specifically, rural counties.

Mr. Fitzgerald said that it could be put on their list and research could be done to determine what other localities are doing. He agreed that, currently, it is not in the ordinance. The Sheriff’s office has investigated complaints and determined if it is a “reckless handling of firearms” and has the ability to issue a summons in that regard.

The Code does allow restriction of hunting in certain areas and the use of firearms. He noted that rural residential areas consist of approximately 5 acres or more, in which the shooting of firearms would not be an issue; on smaller residential lots, it could be an issue.

It was the consensus of the Board to refer this matter to the Ordinance Review Committee and staff for review.

STANDARDS FOR SEWAGE EFFLUENT PUMP SYSTEM

The Board considered standards for Sewage Effluent Pump System.

Mr. Fitzgerald advised that in November, 2014, the Board asked staff to prepare revisions to the new standards for Sewage Effluent Pump System. The revisions were basically “re- aligning things within the policy and making sure that in consultation with the Health Department the tank sizes were in line with their regulations”. At that time, the Board had asked that contractors be notified of these revisions. Notification was made on March 25, 2015 to approximately 500 contractors making them aware of tonight’s public hearing and internet accessibility as a featured story on the County’s webpage. Mr. Fitzgerald said that he has not received any responses regarding the policy. He noted, based on a conversation with the Health Department, that in section 2.8.3 (location distances between the tanks) they added back into the standards the 20’ requirement building from basement walls, which had originally been removed. He felt this was a solid policy to move forward and recommended approval.

Mr. Wills asked if this addresses the concern that had been introduced in November regarding a waiver and made clearer to the contractor. Mr. Fitzgerald said these standards were clear as to the requirements. In regards to the previous waiver request, the pump system would work but the tank sizes would have needed to be a lot larger.

Mr. Karaffa moved, seconded by Mr. Moore, that the Board approve the standards as submitted, with the Health Department’s additions.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

FINANCE DIRECTOR BUDGET EXPLANATION

Jennifer M. Whetzel, Finance Director, advised that the Board has reviewed and advertised their budget and held a public hearing on April 15th for public input. Before the Board tonight are three items for consideration:

1. The revised budget and appropriations for the FY2014-15. Total appropriations:

$237,737,342, which includes $58 million of transfers between the funds.

2. The proposed budget and appropriations for FY2015-16, as presented at the public hearing. Total appropriations: $239,389,007, which includes $57 million of transfers between funds.

She noted that the appropriations presented in the Agenda package were based on the advertised budget. Any revisions that would be made by the Board tonight would be reflected in the final minutes.

3. The adoption of Real and Personal Property Tax Rates for 2015, as proposed at the public hearing:

Current: Proposed: Additional funding:

Real Estate $0.56 $0.58 $1,352,000 Personal Property – auto & motorcycle $2.50 $2.50 Personal Property – business, large trucks and trailers, machinery & tools $1.90 $2.00 $ 295,660 Personal Property – campers, boats, boat trailers, horse trailers, airplanes, trailers $1.90 $2.50 $ 149,040 She noted that increased revenue, that is included in the budget based on the tax rate changes would be $1,862,700. That revenue is shared with the School Board according to the growth formula.

REVISED BUDGET FOR FY2014-2015

The Board considered revised budget and appropriations for Fiscal Year 2014-2015.

Mr. Moore moved, seconded by Mr. Wills, that the revised budget and appropriations for the fiscal year 2014-15, as presented at the public hearing held on April 15, 2015, and as revised, be approved.

APPROPRIATIONS

BE IT RESOLVED by the Board of Supervisors of the County of Augusta, Virginia, that the following appropriation be made for the fiscal year 2014-2015 from the funds and for the functions or purposes indicated:

BE IT FURTHER RESOLVED that the Treasurer be, and is hereby authorized to transfer to other funds from the GENERAL OPERATING FUND from time to time as money becomes available, sums equal to, but not in excess of the appropriations made to these funds from GENERAL OPERATING FUND for the period covered by the appropriation.

BE IT STILL RESOLVED that the County Administrator is authorized, pursuant to a resolution adopted by this Board of Supervisors on November, 11, 1959, to pay all normal and routine claims, when presented for which appropriations are hereinafter made, with his own warrant.

GENERAL OPERATING FUND

11010 BOARD OF SUPERVISORS 150,765

12010 COUNTY ADMINISTRATOR 582,135

12030 HUMAN RESOURCES 225,775

12040 LEGAL SERVICES 453,635

12090 COMMISSIONER OF REVENUE 826,070

12110 BOARD OF EQUALIZATION 1,695

12130 TREASURER 544,745

12150 CENTRAL ACCOUNTING 392,320

12200 MANAGEMENT INFORMATION SYSTEMS 685,475

13010 BOARD OF ELECTIONS 291,700

21010 CIRCUIT COURT 99,260

21020 GENERAL DISTRICT COURT 7,150

21030 MAGISTRATE 3,625

21060 CLERK OF THE CIRCUIT COURT 820,420

22010 COMMONWEALTH ATTORNEY 976,400

31020 SHERIFF 6,074,300

31040 EMERGENCY SERVICES OPERATIONS 1,652,905

32010 FIRE DEPARTMENT 5,516,550

32020 EMERGENCY SERVICES – VOLUNTEERS 2,080,302

32030 FIRE TRAINING CENTER 337,730

32040 SAFER 363,700

33030 J&D COURT 17,920

33040 COURT SERVICES 3,350

33050 JUVENILE & PROBATION 1,294,184

34010 BUILDING INSPECTIONS 381,365

35010 ANIMAL CONTROL 395,920

41020 HIGHWAYS & ROADS 12,000

41040 STREET LIGHTS 114,000

42010 SANITATION & WASTE 1,958,520

42020 RECYCLING 145,750

43010 BUILDING & GROUNDS 1,353,500

51010 HEALTH DEPARTMENT 574,530

51020 TAX RELIEF FOR THE ELDERLY 314,000

71010 PARKS & REC 1,285,595

71020 NATURAL CHIMNEYS 204,240

73010 LIBRARY-FISHERSVILLE 1,173,144

73020 LIBRARY-CHURCHVILLE 110,655

81010 COMMUNITY DEVELOPMENT 958,150

81020 TOURISM 224,330

81050 ECONOMIC DEVELOPMENT 264,710

82010 ENVIRONMENTAL MGMT. SYSTEMS 22,915

83010 EXTENSION OFFICE 72,500

83050 COUNTY FARM 13,000

92020 OTHER OPERATIONAL FUNCTIONS 717,620

92030 CONTRIBUTIONS 372,694

92040 CONTINGENCIES 23,092

94000 TRANSFERS TO OTHER FUNDS 52,794,820

GRAND TOTAL – GENERAL OPERATING FUND (11) 86,889,161

FROM: Fire Revolving Loan Fund (12) TO: Fire Revolving Loan Fund (12) 50000 Disbursement of Loans 405,000 Grand Total – Fire Revolving Loan Fund (12) 405,000 FROM: Asset Forfeiture Fund (13) TO: Asset Forfeiture Fund (13) 31030 – Operations 36,075 Grand Total – Asset Forfeiture Fund (13) 36,075 FROM: Economic Development Fund (14) TO: Economic Development Fund (14) 53000 – Payments to E.D.A. 84,000 Grand Total – Industrial Development Fund (14) 84,000 FROM: Revenue Recovery Fund (15) TO: Revenue Recovery Fund (15) 32020 – Payments to Agencies 570,050 94000 – Transfers to Other Funds 750,000 Grand Total – Revenue Recovery Fund (15) 1,320,050 FROM: Virginia Public Assistance Fund (23) TO: Virginia Public Assistance Fund (23) For the operation of the Augusta County Department of Public Welfare, Virginia Public Assistance Fund and to be expended only on order of the Board of Welfare for the functions and objects as outlined in the budget requests as presented to the Board of Supervisors for informative and fiscal purposes only:

53010 – Administration 8,213,961 53020 – Public Assistance 3,570,000 Grand Total – Virginia Public Assistance Fund (23) 11,783,961 FROM: Comprehensive Services Act Fund (24) TO: Comprehensive Services Act Fund (24) 53060 – Comprehensive Services 3,767,000 Grand Total – Comprehensive Services Act Fund (24) 3,767,000 FROM: School Operating Fund (41) TO: School Operating Fund (41) For the operation of the Public Schools of the School Operating Fund (41) and to be expended only on order of the Augusta County School Board of Augusta County, Virginia, for the functions and objects a contained in their budget requests as presented to the Board of Supervisors for financial and fiscal purposes:

11000 – Instruction 79,789,479 20000 – Admin/Attend/Health 3,569,098 30000 – Pupil Transportation 5,532,380 40000 – Operation/Maintenance 9,284,381 Grand Total – School Operating Fund (41) 98,175,338 FROM: School Cafeteria Fund (43) TO: School Cafeteria Fund (43) To be expended on order of the Augusta County School Board for the operation of the School Cafeteria Fund:

50000 – School Food Services 4,429,350 Grand Total – School Cafeteria Fund (43) 4,429,350 FROM: School Capital Improvement Fund (44) TO: School Capital Improvement Fund (44) 13800 – Technology 2,000,000 42000 – Building/Facility Services 36,840 62390 – Wilson Middle School 46,649 62470 – Cassell Elementary School 477,879 62580 – Riverheads Elementary School 456,485 62500 – Special Capital Projects (High Schools) 150,000 Grand Total – School Capital Improvement Fund (44) 3,167,853 FROM: Debt Fund (45) TO: Debt Fund (45) 92040 – Debt Service – County 534,287 92050 – Debt Service – School 7,462,989 Grand Total – School Debt Service (45) 7,997,276 FROM: Head Start Fund (47) TO: Head Start Fund (47) 10000 – Instruction 2,013,065 20000 – Admin/Attend/Health 413,297 30000 – Pupil Transportation 67,872 40000 – Maintenance Services 10,093 Grand Total – Head Start Fund ( 47) 2,504,327 FROM: Governor's School Fund (48) TO: Governor's School Fund (48) 11000 – Instruction 1,391,446 40000 – Operations/Maintenance 31,200 Grand Total – Governor's School Fund (48) 1,422,646 FROM: County Capital Improvement Fund (70) TO: County Capital Improvement Fund (70) 8005 – Landfill 466,000 8011- Infrastructure – Beverley Manor 36,000 8012 – Infrastructure – Middle River 43,000 8013 – Infrastructure – North River 35,589 8014 – Infrastructure – Pastures 50,956 8015 – Infrastructure – Riverheads 25,000 8016 – Infrastructure – South River 25,000 8017 – Infrastructure – Wayne 25,000 8053 – Library – Automation 17,200 8057 – Fire Apparatus & Equipment 667,060 8058 – Emergency Communications 428,721 8059 – Fire Training Center 35,710 8060 – Sheriff Equipment/K-9 77,124 8073 – Greenville Sewer 260,000 8134 – County Schools 156,120 8135 – Regional Correction Center 564,563 8139 – Tourist Information Center 10,000 8144 – Information Technology 200,000 8145 – Economic Development 1,120,250 8146 – Firing Range 51,000 8147 – Government Center Expansion 200,000 8148 – County Courthouse 100,000 8151 – Flood Control Dams 300,000 8152 – Fire & Rescue Equipment 200,000 8153 – Haz Mat Grant 22,575 8157 – SAFER Reserve 789,000 8161 – Blue Ridge Community College 85,000 8162 – Secondary Roads – Revenue Sharing 4,401,065 8164 – Storm Water Management 50,000 8165 – Government Center Security 25,000 8166 – Vehicle Sinking Fund 242,382 8198 – Building Sinking Fund 705,460 94000 – Transfers To Other Funds 4,340,530 Grand Total – Capital Improvement Fund (70) 15,755,305 GRAND TOTAL – APPROPRIATIONS (All Funds) 237,737,342 Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

PROPOSED BUDGET FOR FY2015-2016

The Board considered proposed budget for Fiscal Year 2015-2016, as presented at a public hearing held on April 15, 2015.

Mr. Wills asked if the revisions, that had been discussed at the Budget Work Session on March 30th, had been incorporated into the budget. Mr. Coffield said they were. Mr. Wills also reminded the Board that he had commented at the public hearing last week that if the change on the aircraft was approved, then there would need to be a change in the amount going to Shenandoah Valley Airport because of the local funding agreement. Mr. Coffield said they did not know the actual amount, but noted it would be included in next year’s Revised Budget.

Mr. Karaffa moved, seconded by Ms. Bragg, that the proposed budget and appropriations for the fiscal year 2015-16, as presented at the public hearing held on April 15, 2015, and as revised, be approved.

APPROPRIATIONS

BE IT RESOLVED by the Board of Supervisors of the County of Augusta, Virginia, that the following appropriation be made for the fiscal year 2015-2016 from the funds and for the functions or purposes indicated:

11010 BOARD OF SUPERVISORS 148,370

12010 COUNTY ADMINISTRATOR 685,520

12030 HUMAN RESOURCES 228,695

12040 LEGAL SERVICES 306,705

12090 COMMISSIONER OF REVENUE 838,355

12130 TREASURER 549,850

12150 CENTRAL ACCOUNTING 399,255

12200 MANAGEMENT INFORMATION SYSTEMS 686,695

13010 BOARD OF ELECTIONS 305,190

21010 CIRCUIT COURT 103,485

21020 GENERAL DISTRICT COURT 7,250

21030 MAGISTRATE 3,655

21060 CLERK OF THE CIRCUIT COURT 824,705

22010 COMMONWEALTH ATTORNEY 993,455

31020 SHERIFF 6,149,520

31040 EMERGENCY SERVICES OPERATIONS 1,765,115

32010 FIRE DEPARTMENT 6,158,980

32020 EMERGENCY SERVICES – VOLUNTEERS 2,082,340

32030 FIRE TRAINING CENTER 341,510

33030 J&D COURT 20,140

33040 COURT SERVICES 3,850

33050 JUVENILE & PROBATION 1,695,245

34010 BUILDING INSPECTIONS 394,140

35010 ANIMAL CONTROL 389,585

41020 HIGHWAYS & ROADS 12,000

41040 STREET LIGHTS 116,000

42010 SANITATION & WASTE 2,009,910

42020 RECYCLING 150,750

43010 BUILDING & GROUNDS 1,387,975

51010 HEALTH DEPARTMENT 527,540

51020 TAX RELIEF FOR THE ELDERLY 314,000

71010 PARKS & REC 1,345,420

71020 NATURAL CHIMNEYS 207,225

73010 LIBRARY-FISHERSVILLE 1,173,237

73020 LIBRARY-CHURCHVILLE 115,615

81010 COMMUNITY DEVELOPMENT 1,027,465

81020 TOURISM 218,370

81050 ECONOMIC DEVELOPMENT 270,670

83010 EXTENSION OFFICE 97,580

83050 COUNTY FARM 13,000

92020 OTHER OPERATIONAL FUNCTIONS 811,305

92030 CONTRIBUTIONS 395,653

92040 CONTINGENCIES 50,000

94000 TRANSFERS TO OTHER FUNDS 51,991,770

GRAND TOTAL – GENERAL OPERATING FUND (11) 87,317,095

FROM: Fire Revolving Loan Fund (12) TO: Fire Revolving Loan Fund (12) 50000 Disbursement of Loans 405,000 Grand Total – Fire Revolving Loan Fund (12) 405,000 FROM: Asset Forfeiture Fund (13) TO: Asset Forfeiture Fund (13) 31030 – Operations 32,600 Grand Total – Asset Forfeiture Fund (13) 32,600 FROM: Economic Development Fund (14) TO: Economic Development Fund (14) 53000 – Payments to E.D.A. 68,000 Grand Total – Industrial Development Fund (14) 68,000 FROM: Revenue Recovery Fund (15) TO: Revenue Recovery Fund (15) 32020 – Payments to Agencies 522,800 94000 – Transfers to Other Funds 700,000 Grand Total – Revenue Recovery Fund (15) 1,222,800 FROM: Virginia Public Assistance Fund (23) TO: Virginia Public Assistance Fund (23) For the operation of the Augusta County Department of Public Welfare, Virginia Public Assistance Fund and to be expended only on order of the Board of Welfare for the functions and objects as outlined in the budget requests as presented to the Board of Supervisors for informative and fiscal purposes only:

53010 – Administration 8,353,353 53020 – Public Assistance 3,370,000 Grand Total – Virginia Public Assistance Fund (23) 11,723,353 FROM: Comprehensive Services Act Fund (24) TO: Comprehensive Services Act Fund (24) 53060 – Comprehensive Services 3,900,000 Grand Total – Comprehensive Services Act Fund (24) 3,900,000 FROM: School Operating Fund (41) TO: School Operating Fund (41) For the operation of the Public Schools of the School Operating Fund (41) and to be expended only on order of the Augusta County School Board of Augusta County, Virginia, for the functions and objects a contained in their budget requests as presented to the Board of Supervisors for financial and fiscal purposes:

11000 – Instruction 79,872,219 20000 – Admin/Attend/Health 3,530,671 30000 – Pupil Transportation 5,809,694 40000 – Operation/Maintenance 9,455,726 Grand Total – School Operating Fund (41) 98,668,310 FROM: School Cafeteria Fund (43) TO: School Cafeteria Fund (43) To be expended on order of the Augusta County School Board for the operation of the School Cafeteria Fund:

50000 – School Food Services 4,523,408 Grand Total – School Cafeteria Fund (43) 4,523,408 FROM: School Capital Improvement Fund (44) TO: School Capital Improvement Fund (44) 13800 – Technology 1,000,000 42000 – Building/Facility Services 500,000 62390 – Wilson Middle School 975,038 62470 – Cassell Elementary School 3,863,170 62580 – Riverheads Elementary School 3,952,113 94000 – Transfers to Other Funds 950,184 Grand Total – School Capital Improvement Fund (44) 11,240,505 FROM: School Debt Fund (45) TO: School Debt Fund (45) 92040 – Debt Service – County 733,509 92050 – Debt Service – School 7,269,787 Grand Total – School Debt Service (45) 8,003,296 FROM: Head Start Fund (47) TO: Head Start Fund (47) 10000 – Instruction 2,318,281 20000 – Admin/Attend/Health 343,896 30000 – Pupil Transportation 69,649 40000 – Maintenance Services 25,800 Grand Total – Head Start Fund ( 47) 2,757,626 FROM: Governor's School Fund (48) TO: Governor's School Fund (48) 11000 – Instruction 1,450,805 40000 – Operations/Maintenance 31,200 Grand Total – Governor's School Fund (48) 1,482,005 FROM: County Capital Improvement Fund (70) TO: County Capital Improvement Fund (70) 8013 – Infrastructure – North River 5,395 8014 – Infrastructure – Pastures 25,042 8049 – Electoral Board – Voting Machines 50,000 8053 – Library – Automation 17,200 8057 – Fire Apparatus & Equipment 628,500 8058 – Emergency Communications 415,140 8060 – Sheriff/K-9 50,000 8070 – Scholastic Way 100,000 8135 – Regional Correction Center 595,657 8139 – Tourist Information Center 10,000 8141 – Geographical Information System 13,000 8145 – Economic Development 1,282,800 8146 – Firing Range 50,000 8147 – Government Center Expansion 200,000 8153 – Haz Mat Grant 64,395 8157 – SAFER Reserve 739,000 8161 – Blue Ridge Community College 131,140 8164 – Storm Water Management 25,000 8166 – Vehicle Sinking Fund 347,828 8198 – Building Sinking Fund 468,540 94000 – Transfers To Other Funds 2,826,372 Grand Total – Capital Improvement Fund (70) 8,045,009 GRAND TOTAL – APPROPRIATIONS (All Funds) 239,389,007 Vote was as follows: Yeas: Karaffa, Shull, Wills, Moore, Pattie, Bragg and Pyles Nays: None Motion carried.

2015 TAX RATES

The Board considered adoption of real and personal tax rates for 2015, as proposed at a public hearing held on April 15, 2015.

The Board had directed staff to advertise the draft budget with the following tax rates:

Current: Proposed:

Real Estate $0.56 $0.58 Personal Property – auto & motorcycle $2.50 $2.50 Personal Property – business, large trucks and trailers, machinery & tools $1.90 $2.00 Personal Property – campers, boats, boat trailers, horse trailers, airplanes, trailers $1.90 $2.50 Ms. Bragg moved, with no second, that the Board separate the real estate vote from the personal property taxes.

Vote was as follows: Yeas: Bragg Nays: Karaffa, Shull, Wills, Moore, Pattie and Pyles Motion failed.

Mr. Karaffa moved, seconded by Mr. Wills, that the Board approve real and personal tax rates for 2015, as advertised.

Dr. Pattie did not support the tax increase because “we have increased Personal Property Taxes by 32%, Real Estate Taxes by 21%, and Machinery & Tool Taxes by 5%” over the past four years.

Mr. Wills stated that “when you support a budget that requires a tax increase, then you have to support the tax increase”. He noted that the Board has gone through a timeframe where that had not been the case. He added that the County has many projects to support, such as the courthouse – whether it is done in Staunton or Verona – “there is money that needs to be allocated”.

Mr. Karaffa noted that before this new Board was seated, the real estate tax rate was decreased 10¢ during rough economic times and felt that the 48¢ tax rate was not adequate to meet the services that the citizens expect. “Restoring the tax rate the last two cents to restore the 58¢ rate is necessary and appropriate. It has been done in an incremental way over the last four years at a pace that our citizens could absorb. I think that is also appropriate.” Mr. Pyles said the real estate had been cut several years ago to 48¢ because of a difficult reassessment. During that period, “We have had to live off our sinking funds and our capital. We moved money from our Capital area to our Operating accounts, in particular to the School system. Where we once had $1.4 million for infrastructure accounts, we’re down to zero. We used to have $30,000 a year for each Magisterial District, per $210,000 total for Recreational funds. All those funds brought value. We used those funds to get matching funds.” Mr. Pyles noted that the County has taken on debt, that it had not done before, for important projects such as Lifecore Drive and the water tank at Mill Place Commerce Park. He stated that the “rainy day fund” needed to be restored as we are financially responsible people. “It saves us money to pay for things in cash rather than borrow it over the years. It makes us responsible for our spending. We have to fund this County.” Mr. Moore agreed with Mr. Pyles.

Chairman Shull agreed with Mr. Pyles. He further added that “tax money raised in Augusta County stays here”. He noted that out of this year’s budget, revenues total approximately $90 million and “we have to depend on the Federal and State governments for the rest of our funding, or it comes from other sources. Along with that, we have our hands tied. We have stormwater; our Landfill is under DEQ regulations.

All of that costs money and it is increasing all the time.” Vote was as follows: Yeas: Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: Pattie Motion carried.

ERRONEOUS ASSESSMENT

The Board considered refund as certified by the Commissioner of Revenue and approved by County Attorney for the following:

1. McCann Delivery Services, Inc. $2,740.49 Mr. Morgan reported that this had been discussed at Monday’s Staff Briefing. He advised that this is a request from the Commissioner of Revenue to refund the sum of $2,740.49 to McCann Delivery Services, Inc. This was a business located in Augusta County for a number of years and relocated into the City of Staunton before January 1, 2015. They purchased a business license in the City of Staunton and inadvertently purchased a business license in Augusta County, too. The law specifies the location of the business is where it should obtain its business license. Section 58.1-3981 of the Code of Virginia states that if the refund is larger than $2,500, it is considered an erroneous assessment and is to be approved by the Board for issuance of a refund.

Mr. Wills moved, seconded by Mr. Karaffa, that the Board approve the refund.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

FLOOD PLAIN OVERLAY ORDINANCE

The Board considered advertisement for public hearing.

Mr. Fitzgerald advised that this had been discussed at the Staff Briefing on Monday.

The ordinance adopts revised flood maps derived from the Back Creek flood study and incorporates other additions and revisions to bring the overall ordinance into compliance with federal requirements. A draft has been presented to the State and FEMA for review. Tonight’s request is for the Board to approve advertisement for a public hearing. A notification to all property owners and adjacent property owners is required.

This will need to go before the Planning Commission for consideration before coming to the Board for approval.

Mr. Karaffa moved, seconded by Ms. Bragg, that the Board approve the request.

Mr. Wills noted that there are no new restrictions for those who are in the existing flood plain. This is basically a clarification and some additions with the Back Creek study.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

FUND BALANCE POLICY

The Board considered revisions to the general fund balance policy (as reviewed by Audit Committee).

Ms. Whetzel reported that Finance met with the Audit Committee about potential changes to the Fund Balance Policy on Monday and it was further discussed at Monday’s Staff Briefing. Attached to the agenda is a spreadsheet on the current policy and the policy under consideration. Included was information back to 2008, which was before the economy decreased. The current policy is 15% of General Fund Revenues.

Some of those revenues do not stay within the General Fund because they are automatically transferred to Capital or Shenandoah Valley Social Services. Therefore, if they are included in the calculation, they inflate the percentage that is necessary for the fund balance requirement. The auditors noted this when they came and presented the 2014 report and suggested looking at the best practices that would be for two months of expenditures that would reflect the expenses in the General Fund only. This would allow the County to be in compliance with the policy in 2014 and beyond. It would also include all of the fund balance that is under the Board of Supervisors’ control as to how they can allocate the funds by projects.

Mr. Wills moved, seconded by Mr. Moore, that the Board approve the policy, as revised.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

WAIVERS/VARIANCES – NONE

CONSENT AGENDA

Mr. Karaffa moved, seconded by Mr. Moore, that the Board approve the consent agenda as follows:

MINUTES

Approved minutes of the following meetings:

 Regular Meeting, Wednesday, April 8, 2015

ROCKBRIDGE MUTUAL AID AGREEMENT

Considered Rockbridge Mutual Aid Agreement.

OUTDOOR MUSICAL OR ENTERTAINMENT FESTIVAL

Considered application as submitted by Nexus Services, Inc. for an outdoor event to be held at 27 S. Windsong Court, Fishersville, VA on April 25, 2015 (Wayne District).

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following issues:

Mr. Pyles: Referred to an old newspaper article referring to “Animals ordered out of subdivision” (Kingsberry Manor) because of a “Noise Ordinance”.

Mr. Karaffa made the following statement:

I regret to inform this board and the people of the Beverley Manor District that I have handed the Chairman my letter of resignation. I am also resigning from all boards and commissions that I currently serve on publicly.

My three daughters and I are relocating out of state during this difficult time in order to be closer to my parents.

It has been an honor and a privilege to serve on this board. Working with you all, including county staff, has been an experience that I will carry with me for the rest of my life.

Further, I fully support Mr. Kelley and his bid for supervisor of this district in November.

He will serve with honor and integrity and I wish him the very best of luck. I also promise to serve as a resource to whomever is appointed by this board to fill this term and to the next individual that the people select as their representative.

Mr. Wills:

1. Mr. Karaffa’s resignation – “We’re going to miss you on the Board and appreciate all that you have done. You have served well over the last three+ years and we are certainly going to miss you.” Mr. Wills nominated, seconded by Mr. Karaffa, Carolyn S. Bragg to serve as Vice- Chairman, effective May 1, 2015 for the remainder of the year.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore and Pyles Nays: None Abstained: Bragg Motion carried.

* * * 2. Revenue Recovery – clarified to the public that when the ambulances go out, Less than one-half of the calls are actually transport calls in which the County gets paid. That is the reason Revenue Recovery does not pay the cost of medical care in Emergency Services in this County.

Mr. Moore: Mr. Karaffa’s resignation – “Thank you for your services on this Board. I have enjoyed serving with you and think you have added a great amount to this Board. I wish you and your family the very best.” Ms. Bragg:

1. Mr. Karaffa’s resignation – “I want to thank you for everything that you did. I know, when I came on the Board, you were the first one that said, ‘Okay, let me point you in a direction,’ and I appreciated your help. You will be missed. I am sorry that you are leaving here and wish you the very best.” 2. Spotsylvania Courthouse Tour – yesterday, a group went on a tour. “We learned a lot. We saw a lot. You really don’t know what you don’t have until you see it.

Nice facility. Lots of suggestions. Lots of things to think about. It was a good trip. It was a good day.” Mr. Coffield added that the Judge had a court case that was cancelled at the last minute which allowed for this trip to occur. He noted that the General District judge also attended, as well as Clerks of the Courts, a representative of the Sheriff’s Department and the Commonwealth Attorney’s office. “To say enhanced accessibility, security and technology would be an understatement – I was overwhelmed!” Today (April 22nd), Moseley Architects is meeting with all of the agencies to receive their input. The timeline is for the Consultant report to be presented to the Board for its July 20th Staff Briefing.

Chairman Shull:

1. Mr. Karaffa’s resignation – “I would like to thank David for his time served and the friendship that we have had in the three years. I was glad to meet you and hope we can still be friends throughout life. Thank you for your service.

2. Firefighters – We need to remember the Vincent family who lost their parents and several other tragedies that have occurred recently.

3. Roads – In 2008, there was approximately $5 million available; now it has decreased less than $1 million. “That’s how we end up getting cut back. We make cuts and the Schools make cuts. The price of doing business keeps going up daily. We can see that in our everyday lives. It’s not that we want to raise taxes just for some special project. We’re just trying to keep things going in this County.” He encouraged people to attend the public meetings and give their input to help the Board to make good decisions. “We represent the citizens of Augusta County. We have to make the best judgment that we can based upon the facts and figures that we have. We don’t make tax rate decisions lightly.” Mr. Wills added that he wanted to complement the School Board in the budget process as to the money they lost in revenue because of the downturn of student numbers; they made up for it with the reduction of staff. The only thing that the County considered with the new tax increase to the School Board was the increased cost of insurance. “I think the School Board and its Administration are to be commended for the budget that they put together.”

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following issues:

1. Press Release – Vacancy of Beverley Manor District Mr. Wills moved, seconded by Ms. Bragg, that the Board authorize staff to move forward with the process of replacement of Mr. Karaffa in the Beverley Manor District.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

CLOSED SESSION

On motion of Mr. Karaffa, seconded by Mr. Wills, the Board went into closed session pursuant to:

(1) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:

A) Greenville Sewer On motion of Mr. Karaffa, seconded by Ms. Bragg, the Board came out of Closed Session and adjourned subject to the call of the Chairman.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Pattie, Karaffa, Wills, Moore, Shull, Bragg and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

ADJOURNMENT

There being no other business to come before the Board, Mr. Karaffa moved, seconded by Ms. Bragg, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

Chairman County Administrator h:4-22min.15