Staff Briefing Meeting – March 23, 2015
Staff Briefing Meeting, Monday, March 23, 2015, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Michael L. Shull, Chairman
David A. Karaffa, Vice-Chairman
Carolyn S. Bragg
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, March 23, 2015, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 239th year of the Commonwealth….
VDOT ROADS
1. The Board discussed the VDOT status report of February 23, 2015, staff briefing meeting.
The Board accepted the report as information.
2. The Board discussed Street Additions:
a. Shannon Lea at Kennedy Creek, Section 1 (South River District) b. Overlook Subdivision, Section 3 (Riverheads District) The Board authorized placing on the March 25, 2015 consent agenda for consideration.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development monthly report of February 23, 2015, staff briefing meeting.
The Board accepted the monthly report as information.
FIRE AND RESCUE
1. The Board discussed the Fire and Rescue monthly report of February 23, 2015, staff briefing meeting.
The Board accepted the monthly report as information.
2. The Board discussed the Strategic Plan Update.
The Board expressed appreciation for staff’s hard work in preparing the update and Chief to follow-up with presentations to Volunteers, Civic Groups, Homeowners Associations, etc. to further refine and gain insight as to the future of Fire and Rescue in Augusta County. The Board accepted the report as information.
3. The Board discussed Fire Protection Design Policy.
The Board authorized placing on the March 25, 2015 regular agenda for consideration.
RECYCLING COMMITTEE – ANNUAL REPORT
The Board received an Annual Report by staff.
The Board accepted Annual Report as information.
RABIES CLINIC REQUEST
The Board discussed request to hold rabies clinic for the purpose of rabies vaccination for cats and dogs at the Buffalo Gap High School on Saturday, May 9, 2015.
The Board authorized placing on the March 25, 2015, consent agenda, for consideration.
STANDARDS FOR SEWAGE EFFLUENT PUMP SYSTEM
The Board Standards for Sewage Effluent Pump System.
Community Development is to notify contractors of proposed policy changes prior to placing on Board agenda. The Board authorized tentatively placing on the April 22, 2015, regular agenda, for consideration.
PLANNING COMMISSION/PUBLIC HEARINGS
1. JAMES T. OR BARBARA R. BEGOON AND T B PALLETS, LLC –
REZONING
The Board discussed a request to rezone 0.46 acres from General Agriculture to General Business and to amend and restate the proffers on a total of 20.838 acres zoned General Industrial owned by James T. or Barbara R. Begoon and T B Pallets, LLC, located on the east side of East Side Highway (Route 340), approximately 0.4 of a mile north of the intersection with Harriston Road (Route 778) (Middle River District). The Planning Commission recommends approval.
The Board authorized placing on the March 25, 2015 public hearing agenda for consideration.
WAIVERS/ VARIANCES – NONE
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Pyles: School buses and maintenance – referred to Mr. Shiflett’s (School Board member) remarks in The News Virginia. He also asked “how they were falling behind” as it relates to school teacher salaries per School Board member Nick Collins’ comment.
Dr. Pattie: Verona Park – spoke with members of the “Old Augusta Military” about joint public community use.
Mr. Wills: Courthouse/Fentress Court Planning Needs Assessment – “Interesting reading”.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Virginia Institute of Government Email Broadcast Information System (EBIS) Award – “a thank you for organization’s contributions to the success of EBIS”.
2. Staff Transition:
a. Fire Chief supervision change only needs a motion.
b. Economic Development Director – would need an ordinance change (with next batch of Board housekeeping changes) 3. Route 636 – flyer distributed to the Board.
4. Landfill – Tipping Fee Recommendations distributed to the Board to discuss with budget.
5. Timmy Fitzgerald, Community Development Director provided the following to the Board for its input:
a. Comp Plan Solicitation Options – Option 1 chosen b. FERC/Committee submittals – will be discussed further Wednesday night.
CLOSED SESSION
On motion of Mr. Karaffa, seconded by Mr. Wills, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending Economic Development Prospect(s) (3) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Negotiation of option agreements for economic development programs.
B) Courts On motion of Mr. Karaffa, seconded by Mr. Pyles, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Karaffa, Wills, Shull, Moore, Bragg and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H3-23sbmin.15
