Regular Meeting – October 23, 2013

Regular Meeting, Wednesday, October 23, 2013, at 7:00 p.m. Government Center, Verona, VA.

PRESENT: Jeffrey A. Moore, Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Tracy C. Pyles, Jr.
Michael L. Shull
Jennifer M. Whetzel, Director of Finance
Timmy Fitzgerald, Director of Community Development
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
Rita R. Austin, CMC, Executive Secretary

ABSENT: Larry J. Wills, Vice-Chairman

VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Wednesday, October 23, 2013, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….

Chairman Moore welcomed the citizens present.

Gabrielle (Brie) Edwards, a junior at Stuarts Draft High School and a student in Tammy Johnston’s Exceptional Learners class, led the Pledge of Allegiance.

Tracy C. Pyles, Jr., Pastures District, delivered invocation.

MATTERS TO BE PRESENTED BY THE PUBLIC

Scotti Troxell, representing several people in the audience, expressed concern that there was no County ordinance in place to handle the situation created at 105 Hodge Street. She noted that the owner of the property is Mr. Von Arndswaldt and that his daughter is living on the property. She presented a letter, with 21 signatures, from immediate neighborhood homeowners who surround the property; a petition from citizens of a connecting street, and an on-line petition with 127 signatures. Pictures were distributed to the Board indicating 1) the 105 Hodge Street property; 2) property of the surrounding neighbors; 3) Mr. Von Arndswaldt’s well-maintained Wintergreen property. She had contacted the County and the Health Department and learned that there is nothing that could be done. She was told that the grass could be cut, but also found that there was no way to get equipment on the property because of the debris blocking entrance. She asked that the Board begin working on an ordinance to deal with such properties in the future. She expressed the following concerns:

1. It is an eyesore to the neighborhood/district it is located in, due to the improper maintenance/mowing of the property; 2. Creates an inviting situation for rats, roaches, snakes and other vermin on a daily basis due to the nature of trash, debris, scrap and unsanitary storage conditions on the property.

3. Creates a safety hazard for children with the unsecured refrigerator located in plain view in the driveway of the property.

4. Creates a potential hazmat issue with large barrels (contents not clearly identified), which are stored on the property.

5. Meets the definition of “junkyard” being that it is used for the storage, collection of scrap, waste, and debris.

6. Definitely is a public safety issue, and meets the criteria listed in the County of Augusta Chapter 15-21 that it “might endanger the health or safety of other residents”.

She emphasized that the petition asked that “the Augusta County Board of Supervisors please consider our appearance here tonight as a concerned community effort asking you to please consider all of the above listed Zoning violations and do anything necessary to remedy this situation as quickly as possible to restore the reasonable maintenance and appearance of all properties in our district”.

Other speakers who expressed similar concerns were: Yvonne Brubacher and Monica Snyder.

Mr. Beyeler asked that Mr. Fitzgerald display an overhead of the pictures to the public.

Mr. Fitzgerald noted that pictures were taken on September 17th and October 23rd. Mr. Fitzgerald expressed concern as to what was contained in the barrels. He noted that, as of today, those barrels had been removed (or placed somewhere else). The refrigerator and other debris still remains. Pictures indicate an “attempt” to cut the grass.

Patrick J. Morgan, County Attorney, suggested that he and Mr. Fitzgerald go out next week and view the property.

Mr. Karaffa asked if Ms. Troxell had seen any vehicles dropping off items or individuals purchasing items. Ms. Troxell said she had not, but was aware that the occupant was using her own vehicle depositing the items on her property at different times of the day.

Mr. Beyeler reported that the neighborhood has improved considerably in recent years, and the property in question has remained a problem. “Property rights is one thing, but when you live in a subdivision, what you do with your property affects others. The County has spent thousands of dollars to extend utility services to this area.” Mr. Morgan reiterated that he needed to view the property to determine if he has a case to move forward. Ms. Troxell noted that the pictures did not reflect the complete property. Chairman Moore encouraged Mr. Morgan to view all of the property, not just what was shown in the pictures.

FIRE AND RESCUE

1. VOLUNTEER FUNDING FORMULA

The Board considered Volunteer Funding Formula.

Lt. Minday Craun, reported that this had been discussed at Monday’s Staff Briefing. She noted that it had been proposed to change the formula for annual contributions. The career-only calls will be calculated at 50% with approximately $9,500 difference with the agencies affecting mostly Verona Fire and Dooms Fire ($3,600 – Verona; $3,400 – Dooms).

Mr. Shull, as a member of the Emergency Services Committee, agreed that 50% was good.

Mr. Shull moved, seconded by Mr. Pyles, that the Board approve the Volunteer Funding Formula.

Mr. Beyeler asked if Wintergreen was affected. Lt. Craun said it would affect it a little but noted that they were covered under the Revenue Recovery policy and that this mainly affected the Fire departments actual contributions.

Chairman Moore felt that something needed to be done for Dooms.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
* * *
2. SAFER GRANT
The Board considered SAFER Grant (position status changes).

Fire Chief Carson Holloway advised that this had been discussed at Monday’s Staff Briefing.

Patrick J. Coffield, County Administrator, explained that the concept is that this position supported making all Fire and Rescue officers who have completed 6-month probation period full-time. He said that if it is a future budgetary issue, and if we were unsuccessful in securing a SAFER extension, that it can be addressed through attrition. He noted that the fear was that the trained individuals may consider another position elsewhere because of not having a long-term commitment with Augusta County. Fire Chief Holloway added that, of the SAFER positions, there have been 3 SAFER positions vacated by turnover; 10 positions promoted into full-time positions which became available by turnover.

Mr. Pyles moved, seconded by Mr. Karaffa, that the Board implement the provision that, after a 6-month probationary period, employees would be considered full-time. If it is determined that the County is in a budgetary bind, force reduction would be accomplished through natural attrition.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
FIRE AND RESCUE EQUIPMENT GRANT PROGRAM

The Board considered Committee’s recommendations as it relates to Equipment Grant request from the following agencies:

Agency Request Recommendation Funding Source Dooms Vol. Fire Dept. $ 6,700 $6,700 80000-8152 Verona Vol. Fire Co. $40,769.80 $32,943 80000-8152 Fire Chief Holloway reported that this had been discussed at Monday’s Staff briefing and asked that Lt. Craun give additional information to the Board.

Lt. Craun explained that the Fire and Rescue Equipment Grant Program consists of two grant cycles a year. The Committee meets to determine recommendations. Dooms Volunteer Fire Department requested $6,700 for 1,200 foot of 5-inch hose. The Committee recommended to fund the request in full with the exception that an invoice be provided, noting that the exact amount of the invoice up to $6,700 will be paid.

Swoope Volunteer Fire Company requested $8,791 to outfit a retired U.S. Air Force P-18 fire truck for its 2000 gallon water tank. The Committee recommended not to fund this request at this time.

Verona Volunteer Fire Company requested $40,769.80 for AirVac System for the station and for turnout gear. The Committee recommended to fund $32,943 for an AirVac System, with the stipulation that they go into contract with the one for Preston L. Yancey. It was also recommended that the money for five sets of turnout gear be requested through the Aid to Localities (Revolving Loan) process.

Mr. Shull said that the hose is needed and that it will help in the ISO ratings. The AirVac System is also needed. “We need to move in the future to put these in all the stations that are in this County, especially, the ones that you have career staff. “ Mr. Shull moved, seconded by Mr. Karaffa, that the Board approve the request.

Mr. Pyles stated, “We should value the lives of our volunteers as much as our career people. If it is a hazard, it needs to be taken care of.” Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
REVENUE SHARING PROGRAM
The Board considered 2015 project for submission to State:

1. Route 830 (Stonewall Lane) (Middle River District) – State request $30,000; Local match $30,000.

Funding Source: Middle River Infrastructure Account #80000-8012-82 $30,000 Mr. Fitzgerald advised that this had been discussed at Monday’s Staff Briefing and that the Revenue Sharing application is due November 1st. Mr. Wills had indicated that he would like to proceed with the application for Route 830, which a rural rustic road off of Route 340. He would like to apply for $30,000 to be matched with VDOT to complete funding for this project which also has some State secondary money. Chairman Moore added that Mr. Wills’ intention was to have assurance that this funding was enough to complete the project.

Mr. Beyeler moved, seconded by Mr. Shull, that the Board adopt the following resolution:

RESOLUTION

WHEREAS, the County of Augusta desires to submit an application for an allocation of funds of up to $30,000 through the Virginia Department of Transportation Fiscal Year 2013-14 Revenue Sharing Program; and, WHEREAS, $30,000 of these funds are requested to fund the following:

SUMMARY – Designation of Funds Form FY14 Revenue Sharing Program Augusta County District Staunton Residency Requested Locality Rev Locality Rev Sh Route # / TOTAL State Rev Sh Sh Match Unmatched Priority # Road Name FUNDS ($) Match ($) ($) Funds ($) 1 830 $30,000 $30,000 0 $60,000

TOTAL OF ALL FUNDS $30,000 $30,000 0 $60,000

NOW, THEREFORE, BE IT RESOLVED that the Augusta County Board of Supervisors hereby support this application for an allocation of $30,000 through the Virginia Department of Transportation Revenue Sharing Program.

BE IT FURTHER RESOLVED THAT the Augusta County Board of Supervisors hereby grants authority for the Director of Community Development to execute project administration agreements for any approved revenue sharing projects.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
VDOT TRANSPORTATION ALTERNATIVES PROGRAM
The Board considered 2015 projects for submission to the State.

Mr. Fitzgerald advised that this had been discussed several times and that it consists of the two sidewalks/Shared Use Path-type projects. The applications are due November 1st. 1. Route 636 Bikeway/Pedestrian Shared Use Path (Extension) – Grant funding requested for preliminary engineering and right-of-way phases. Local match required.

State (80%): $273,040 Local (20%): 68,260 $341,300 Funding Source: Wayne Infrastructure Account #80000-8017-85 $68,260 Mr. Fitzgerald emphasized that only the preliminary engineering and right-of-way phases of the project are being proposed at this time.

Chairman Moore supported the extension and felt that the timing was right and, hopefully, would be favorable to VDOT.

Mr. Karaffa moved, seconded by Mr. Beyeler, that the Board adopt the following resolution:

RESOLUTION ENDORSING THE

RT 636 (LIFECORE DRIVE) SHARED USE PATH PROJECT

TRANSPORTATION ALTERNATIVES PROGRAM GRANT APPLICATION

WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation to establish a Transportation Alternatives project in Augusta County.

NOW, THEREFORE, BE IT RESOLVED, that Augusta County, requests the Commonwealth Transportation Board to establish a project for the construction of RT 636 (Lifecore Drive) Shared Use Pathway, which will install paved trail to connect already planned parallel paved trail facilities being constructed as part of the I-64 Exit 91 Interchange and VA Route 636 projects.

BE IT FURTHER RESOLVED, that Augusta County hereby agrees to provide a minimum 20 percent matching contribution for this project.

BE IT FURTHER RESOLVED, that Augusta County hereby agrees to enter into a project administration agreement with the Virginia Department of Transportation and provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project.

BE IT FURTHER RESOLVED, that Augusta County will be responsible for maintenance and operating costs of any facility constructed with Transportation Alternatives Program funds unless other arrangements have been made with the Department.

BE IT FURTHER RESOLVED, that if Augusta County subsequently elects to cancel this project Augusta County hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation.

Augusta County also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
* * *

2. Scholastic Way Sidewalk Extension – Grant funding requested for local match.

State (80%): $1,134,982 Local (20%): 283,745 $1,418,727 Funding Source: Beverley Manor Infrastructure Account #80000-8011-68 $283,745 Mr. Fitzgerald advised that this had also been discussed previously.

Mr. Karaffa noted on the overhead displayed that red indicates the existing sidewalk and is very much used. He said that numerous complaints had been made to him concerning Ox Road due to the speed and volume of vehicle traffic. VDOT had previously done a study and it was determined that it did not meet the standards of traffic calming. Because of this, he felt that it “made sense to extend the sidewalk system for the walking students”. He had looked at the Augusta Farms Road (designated in blue) and elected to delay moving forward on this road because of a historical registry complication.

Mr. Karaffa moved, with no second, that the Board approve the request.

Mr. Beyeler said he had problems with this request and noted that the reason for the first project was to get the first section done and that this has been ongoing for the last 20 years. He felt that if they continued with the blue section, it could possibly be done within the next three years. As far as safety, he felt that a crosswalk would be needed where the red is attached to the blue section. He felt that you would “get more for the buck if you go with we started” instead of trying to change the plans.

Mr. Pyles asked Mr. Karaffa if the school buses went back on that road. Mr. Karaffa said they do but the students still preferred walking to school. Mr. Karaffa expressed dismay, “We approved some large ticket items that are changes from positions that were taken by prior Boards. This was not initially my project. I do acknowledge that this project has been a very long-time coming and I am in a long line of supervisors that have supported this project. Prior Boards have changed projects that past Board have approved. It is disappointing that folks who live in this area have to take a backseat even when their vote person who sits in this seat is expected to move forward with the project which isn’t going to be taking monies out of any other pot but the one that has been designated for infrastructure improvements.” Chairman Moore felt that, without a second, there was no need to vote on the motion.

Mr. Shull clarified that the State preferred projects around $200,000 and noted that if the County did not receive 80% from the State, the rest of the project would have to be provided with local funding and asked if Mr. Karaffa had that amount in his infrastructure account. Mr. Karaffa said that he did not, but emphasized that this was a grant request.

Mr. Beyeler said that he was on the Board when initial funding was approved and again suggested to move forward with Phase IV that could be done in 3 years at a cost of $221,500. Mr. Karaffa noted that Phase IV was on Round Hill Drive, which currently has historic registry issues. Mr. Fitzgerald indicated that he has looked into this claim and questioned that issue because it was built in 1945. He would like to have further discussion to determine if it is historic. Mr. Karaffa emphasized that if it were to be historic, it would increase the cost and time of the project. Mr. Fitzgerald said that $5,000 had been included in the cost estimate for Historic Review. The cost of Phase IV would be State (80%): $177,200; Local (20%): $44,300, totaling $221,500. Mr. Karaffa felt that, since he was not going to get a second, and if the Chairman was willing to speak on behalf of the MPO, he would make a motion to move forward with Phase IV.

Mr. Karaffa moved, seconded by Mr. Beyeler, that the Board adopt the following resolution and appropriate the funding from the Beverley manor Infrastructure Account #80000-8011- 68 in an amount not to exceed $44,300:

RESOLUTION ENDORSING THE

SCHOLASTIC WAY SIDEWALK EXTENSION PROJECT

TRANSPORTATION ALTERNATIVES PROGRAM GRANT APPLICATION

WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation to establish a Transportation Alternatives project in Augusta County.

NOW, THEREFORE, BE IT RESOLVED, that Augusta County, requests the Commonwealth Transportation Board to establish a project for the construction of Scholastic Way Sidewalk Project Extension, which will install sidewalk on Round Hill Drive and Augusta Farms Road. This project would extend and expand upon the Scholastic Way Sidewalk project that is currently under construction and funded through the Transportation Alternatives Program.

BE IT FURTHER RESOLVED, that Augusta County hereby agrees to provide a minimum 20 percent matching contribution for this project.

BE IT FURTHER RESOLVED, that Augusta County hereby agrees to enter into a project administration agreement with the Virginia Department of Transportation and provide the necessary oversight to ensure the project is developed in accordance with all state and federal requirements for design, right of way acquisition, and construction of a federally funded transportation project.

BE IT FURTHER RESOLVED, that Augusta County will be responsible for maintenance and operating costs of any facility constructed with Transportation Alternatives Program funds unless other arrangements have been made with the Department.

BE IT FURTHER RESOLVED, that if Augusta County subsequently elects to cancel this project Augusta County hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation.

Augusta County also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
VDOT INTERSTATE AND PRIMARY SYSTEM

The Board considered endorsement of projects as identified in draft Six-Year Plan and for request for additional projects to improve transportation in Augusta County.

Mr. Coffield advised that this is an annual hearing regarding the Six-Year Plan for Interstate and Primary System. Proposed comments were distributed to the Board. He noted that the Chairman and Vice-Chairman plan on attending this meeting on November 14th.

Mr. Pyles moved, seconded by Mr. Pattie, that the Board endorse the presentation.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
2014 PROPOSED HOLIDAY SCHEDULE
The Board considered the 2014 proposed Holiday Schedule.

Mr. Coffield reported that this had been discussed at Monday’s Staff Briefing.

Chairman Moore noted that, on Monday, the Human Resources Director had also provided a comparison of what the current plan is for the State, Staunton and Waynesboro.

Mr. Shull moved, seconded by Mr. Karaffa, that the Board adopt the following 2014 Holiday schedule:

Proposed Holiday Schedule 2014 Holidays Observed New Year’s Day January 1 President’s Day February 17 Memorial Day May 26 Fourth of July July 4 Labor Day September 1 Thanksgiving Day November 27 Day after Thanksgiving Day November 28 Christmas Day December 25 Day After Christmas (Extra) December 26 (2) Personal Day (King Day-Lee-Jackson, Columbus Day,Veterans Day) Total Days (11) Eleven Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
CENTERVIEW DRIVE (MILL PLACE)
The Board considered culvert/drainage improvement estimate.

Funding Source: Economic Development CIP Account #80000-8145 Mr. Fitzgerald stated that the opportunity of putting excess fill material on Centerview Drive in Mill Place had been discussed at Monday’s Staff Briefing. It requires installing some pipe. He expressed disappointment with the estimate from the contractor ($51,000) and stated that he has had further discussion and received another estimate of $36,000. He hoped to get this estimate lowered.

Mr. Pattie asked if this was a time-sensitive issue. Mr. Fitzgerald said it was because they were digging footers and needed a place to put the material. Mr. Pattie asked if they could hold off for two weeks. Mr. Fitzgerald said they could, but would lose some material by waiting. Mr. Pattie hoped that the price would be lower than $36,000. Mr. Pyles asked what the value was to the County. Mr. Fitzgerald explained that the value was that the County would currently receive free material; however, if delayed, the material would not be free and material cost would be significant in the future. Mr. Shull asked if 150 foot of pipe was needed. Mr. Fitzgerald said they would need 150 feet of pipe based on the future road grade and the amount of fill needed. He emphasized that they would not be getting all the fill material needed.

Mr. Pattie moved, seconded by Mr. Beyeler, that the Board approve the request at a cost not to exceed $36,000. Chairman Moore clarified that whatever fill is used, it will not require the fill to be moved or further compacted.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
2014 LEGISLATIVE PRIORITIES

The Board considered approval of 2014 Legislative Priorities, as revised.

Mr. Coffield stated that this had been discussed at the Staff Briefing on Monday and the Legislative Dinner that night.

Mr. Shull moved, seconded by Mr. Karaffa, that the Board approve the 2014 Legislative Priorities, as revised.

Mr. Karaffa expressed a concern that the Composite Index calculation in how it affects land use was not included in the revised Legislative Priorities. He asked that this be inserted in the document.

Mr. Shull moved, seconded by Mr. Karaffa, that the Board approve the 2014 Legislative Priorities, as amended, including the Composite Index calculation affecting land use.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Amended Motion carried.
* * *

Mr. Pyles asked about the “value” of the Legislative Dinner. He expressed disappointment in the attendance of the legislators due to conflict last-minute schedule changes. He felt it was more affective with the County Legislative Liaison Jane Woods and suggested that she be allowed to discuss with legislators in Richmond. It was the consensus of the Board to re-evaluate next year.

ORDINANCE COMMITTEE RECOMMENDATIONS – WATER AND SEWER

The Board considered authorization to advertise for Planning Commission and Board of Supervisors public hearings.

Mr. Fitzgerald reported that a draft from the Ordinance Committee on Water and Sewer connection changes was given to the Board on Monday. The Ordinance Committee would like for the Board to proceed with approval for advertisement of a Planning Commission public hearing in November.

Mr. Beyeler added this had been discussed with Service Authority staff and felt that a public hearing was needed so that it could be effective January 1, 2014.

Chairman Moore noted that this agreement could be changed. Mr. Fitzgerald clarified that changes could be made after public input was received.

Mr. Karaffa said that he was not in complete agreement with the draft. He agreed on not having a non-user fee. He disagreed with not allowing persons to drill a well instead of connecting to the waterline. He felt that the Board should “protect property owners” and allow them to do what they wanted to do on their property. He also disagreed with property owners, who are currently using the Service Authority, not being able to disconnect from the water or sewer and use another source.

Mr. Pyles clarified that the purpose of the Ordinance Committee was to correct ordinances when needed, but once you agree to zoning, ordinances do restrict things that can be done on private property. He noted that these issues occur in Urban Service Areas and citizens are expecting certain things. “What is the utility use of this? That’s what it comes down to.

The Service Authority is not just some business. They don’t have the same wherewithal to say no. They are asked to build fire pressure. That is a difficult thing for them to have to afford to do. It’s millions of dollars. They are required to follow our Comp Plan. They invest hundreds of millions of dollars to provide these services to make this a place where work can take place. We would not have Shamrock if we did not have water and sewer available to them. It is important for them to have that. It is important for us to have the development.” He felt that citizens had the choice in where they wished to live and to abide with the requirements in that certain area. “Once you have a zoning, then you have to make smart decisions, that you weigh one thing against another. I can’t think of anything that is more important for us than the financial viability for an agency that is forced to take on things. They take on the closed systems that are out there, whether it be New Hope or other places that have failed. We have to step in and pick up the pieces. I think you have to stop and revisit the entire concept of zoning and what this service provides and what the whole County gets from it.” Mr. Karaffa noted that Fishersville and 340 Corridor is in the Urban Service Area; 340 does not have service. He emphasized that it was not the same in all Urban Service Areas. He felt that the Service Authority should have an agreement with the large tenants on use and connecting. Mr. Karaffa felt that citizens should have the choice in having water or sewer in Urban Service Areas.

Mr. Beyeler said that if you did not have a waterline in front of your property and a waterline was installed, and you had an existing well, you would not be required to hook up. He added that if their well goes bad, and it is a reasonable cost to connect, they would be required to hook up. He noted that Sherando is in an Urban Service Area with a waterline.

He felt that if it is feasible to hook up, they should.

Chairman Moore clarified there are areas that do not have service but hoped it to be a goal of the Board of Supervisors that the Urban Service Areas have available services.

Mr. Pyles moved, seconded by Mr. Pattie, that the Board authorize staff to advertise for Planning Commission and Board of Supervisors public hearings.

Vote was as follows: Yeas: Pattie, Shull, Moore, Beyeler and Pyles Nays: Karaffa

Absent: Wills
Motion carried.
STUARTS DRAFT DIAMOND CLUB REQUEST

The Board considered Stuarts Draft Diamond Club request for replacement of press box stairs.

Funding Sources: Pastures Infrastructure Account #80000-8014-87 1,250 Middle River Infrastructure Account #80000-8012-83 1,250 Riverheads Infrastructure Account #80000-8015-74 1,250 Wayne Infrastructure Account #80000-8017-86 1,250 South River Infrastructure Account #80000-8016-76 4,260 $9,260 Mr. Coffield advised that this had been discussed at Monday’s Staff Briefing.

Mr. Karaffa noted that he would participate in the funding; therefore, an appropriation of $1,250 would be taken out of the Beverley Manor Infrastructure Account #80000-8011-69.

South River Infrastructure Account #80000-8016-76 would then have an appropriation of $3,010, totaling $9,260.

Chairman Moore noted that there was some additional expense of having galvanized versus wood, but that it would be a long-term and maintenance free item.

Mr. Beyeler moved, seconded by Mr. Shull, that the Board approve the request, as amended.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
WAIVERS/ VARIANCES – None
CONSENT AGENDA

Mr. Karaffa moved, seconded by Mr. Shull, that the Board approve the consent agenda as follows:

MINUTES

Considered minutes of the following meetings:

• Staff Meeting, Wednesday, October 9, 2013 • Regular Meeting, Wednesday, October 9, 2013 Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
(END OF CONSENT AGENDA)
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following issues:

Mr. Karaffa: Expressed disappointment and requested that “if supervisors are going to be held to different standards for projects in their districts, then we should move forward with the set standard that everybody can live by, or we shouldn’t have these infrastructure accounts to begin with”.

BUILDING BOARD OF APPEALS – REAPPOINTMENT

Mr. Beyeler moved, seconded by Mr. Shull, that the Board reappoint H. I. “Jack”Todd to serve another 5-year term on the Building Board of Appeals, effective November 1, 2013, to expire October 31, 2018.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
MATTERS TO BE PRESENTED BY STAFF

1. Security Passes –With the new software and equipment, weekdays only were programmed. Asked if Board of Supervisors wanted weekend accessibility.

The Board consensus was to provide Board members weekend access to the Government Center.

* * * 2. Mary Baldwin/Murphy Deming campus – 2013 Taxes – By Code, until structure is used, it is on the books as taxable property. It had been publicly announced that the Campus would be tax exempt. It has been suggested by the County Attorney to make a donation (versus waiving) to cover the amount of interim tax status. The amount is $4,463.43 for June 5th and December 5th billing cycles.

The Revised Budget can ensure coverage of taxes due June 5th of next year.

Mr. Karaffa moved, seconded by Mr. Shull, that the Board approve a donation in an amount not to exceed $4,463.43 for 2013 taxes for the Murphy Deming campus.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None

Absent: Wills
Motion carried.
ADJOURNMENT

There being no other business to come before the Board, Mr. Beyeler moved, seconded by Mr. Karaffa, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler, and Pyles Nays: None

Absent: Wills
Motion carried.
Chairman County Administrator
H10-23min.13