Staff Briefing Meeting – October 22, 2012
Staff Briefing Meeting, Monday, October 22, 2012, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Tracy C. Pyles, Jr., Chairman
Jeffrey A. Moore, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Michael L. Shull
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
ABSENT: Larry J. Wills
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, October 22, 2012, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 237th year of the Commonwealth….
VDOT ROADS
The Board discussed the VDOT status report of September 24, 2012, staff briefing meeting.
The Board accepted monthly report as information.
VDOT FY2014-2019 SIX-YEAR IMPROVEMENT PROGRAM PROJECT REQUEST
The Board discussed VDOT FY2014-2019 Six-Year Improvement Program for Interstate and Primary highways.
The Board authorized placing Board comments to the Commonwealth Transportation Board (CTB) on the October 24, 2012 regular agenda for consideration.
BRIDGE NAMING SIGNAGE
The Board discussed resolution and funding for design, construction and installation of VDOT approved Bridge Memorial signage for Route 814.
The Board authorized placing on the October 24, 2012 regular agenda for consideration.
METROPOLITAN PLANNING ORGANIZATION
The Board discussed Metropolitan Planning Organization (MPO) proposed boundary map.
The Board asked staff to prepare a map meeting minimum Federal requirements and authorized placing on the October 24, 2012, regular agenda for consideration.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development status report of September 24, 2012, staff briefing meeting.
The Board accepted monthly report as information.
FIRE AND RESCUE
The Board discussed the Fire and Rescue status report of September 24, 2012, staff briefing meeting.
The Board accepted monthly report as information.
FIRE AND RESCUE EQUIPMENT GRANT PROGRAM
The Board discussed Committee’s recommendations as it relates to Equipment Grant request from the following agencies:
Agency Request Recommendation Funding Source Dooms Vol. Fire $ 13,700 $ 8,000.00 80000-8152 Churchville Vol. F&R $195,027 $47,162.50 80000-8152 The Board authorized placing on the October 24, 2012, regular agenda for consideration.
WAYNESBORO FIRST AID AGREEMENT
The Board discussed revised agreement with Waynesboro First Aid Crew (WFAC) for operating out of Preston L. Yancey.
Fire Chief Holloway reported that WFAC membership voted to terminate agreement, effective November 30th. The Board authorized placing on the October 24, 2012, regular agenda for consideration.
WEYERS CAVE FIRE AND RESCUE
The Board discussed facility improvements to accommodate career personnel.
Funding Source: Middle River Infrastructure Account #80000-8012-76 $5,000 The Board authorized placing on the October 24, 2012, regular agenda for consideration.
ROUTE 636 PPTA
The Board discussed Comprehensive Agreement for Route 636 (Wayne District).
The Board authorized tabling this item until the County Attorney is prepared to present.
BROADBAND
The Board discussed Committee Report and recommendations as follow-up to Wireless Telecommunications Facility Plan briefing in Augusta.
The Board accepted this presentation as information and authorized Staff to proceed.
ORDINANCE COMMITTEE RECOMMENDATIONS
The Board discussed the following draft ordinances:
1. Panhandling 2. Barking Dogs 3. Alternative On-site Sewage System 4. Fire Flow 5. Recreational Vehicle Park Extended Study The Board authorized placing on the October 24, 2012 regular agenda for considering dates for public hearings.
QUARTERLY FINANCIAL REPORT
The Board received a presentation by staff on status of FY12-13 budget.
The Board accepted presentation as information.
BERRY FARM – TIMBER BIDS
The Board discussed acceptance of Bid for Timber harvesting at the Berry Farm.
The Board authorized placing on the October 24, 2012 regular agenda for consideration to reject all bids and to wait for timber prices to improve before rebidding.
WAIVERS/VARIANCES – NONE
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Moore: Legislative Dinner tonight at 6:00 p.m. –Local income tax versus BPOL to be discussed.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Fields of Gold Agritourism Harvest Jubilee – November 1, 2012 – 4:30 p.m. – 7:30 p.m., at Barren Ridge Vineyards, Fishersville, VA. 2. General Attorney Opinion received regarding self-funded trust to insure health benefits for Localities/School Board employees and the families of their employees distributed to the Board. Positive response.
3. Augusta County School Board letter regarding bonuses for employees – had been previously distributed to the Board.
4. Proposed Holiday Schedule for 2013 distributed to the Board. It was the consensus of the Board to accept Staff’s recommendations.
5. Mill Place – Noted that staff is proceeding with site plan development for prospective industrial prospects.
6. Natural Chimneys – Supervisor Pattie supported removing trees downed in flood plain following the derecho event. The Board authorized placing on the October 24, 2012 regular agenda for consideration. Funding Source: North River Infrastructure Account: #80000-8013-39 in an amount not to exceed $850.
7. Commonwealth Transportation Board approved the discontinuance of maintenance of the segment of Route 636 as requested by the Board.
8. NACo Prescription Drug Discount Card Program – information distributed to the Board.
CLOSED SESSION
On motion of Mr. Moore, seconded by Mr. Beyeler, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions B) Assignment of Fire Department personnel (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) Gochenour Appraisal (3) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Industrial Prospect (4) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Potential litigation concerning property assessment On motion of Mr. Beyeler, seconded by Mr. Karaffa, the Board came out of closed Session.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles Nays: None
Absent: Wills
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Karaffa, Shull, Moore, Beyeler and Pyles NAY: None
ABSENT: Wills
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H10-22sbmin.12
