Budget Work Session Meeting – March 24, 2014

Budget Work Session Meeting, Monday, March 24, 2014, at 8:30 a.m. Government Center, Verona, VA.

PRESENT: Larry J. Wills, Chairman
Michael L. Shull, Vice-Chairman
Carolyn S. Bragg
David A. Karaffa
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
Melissa Meyerhoeffer, Assistant Director of Finance
Patrick J. Coffield, County Administrator

VIRGINIA: At a Budget Work Session Meeting of the Augusta County Board of Supervisors held on Monday, March 24, 2014, at 8:30 a.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….

FY2014-15 BUDGET

The County Administrator and Finance Director presented an overview of the FY2014- 15 Budget. The Board reviewed projected revenues, capital allocations, and initiated review of expenditures by Departments.

Board Member General Comments:

 VACo Dues – Board consensus it is important to remain as members and participate in “Committee” structure.

 Mr. Moore noted he would be coming off County Health Insurance <$6,765>.

 Funding for General Reassessment – Staff noted that Fund Balance was used to fund recent reassessment and funding has been “restored” to $6.5 million Fund Balance in proposed budget.

 Board consensus to allocate funding for “Infrastructure Accounts” ($30,000 per District) . . . possibly by reallocating funds from FY14 Fund Balance.

 Information regarding Revenue/Expenses for Stuarts Draft Pool and After School Program provided to Board.

 Information regarding need for “Law Books” provided to Board.

 Board consensus to reevaluate need for “annual” dinner with Legislative Delegation and Staffs prior to General Assembly session. Consider “briefings” with Legislative Delegation and/or staffs as needed.

 Information regarding Bank Franchise Fees provided to Board.

 Board consensus for Staff to evaluate cost for “telephones” in budget under “Shared Services”.

CLOSED SESSION

On motion of Mr. Pattie, seconded by Mr. Karaffa, the Board went into closed session pursuant to provisions of Section 2.2-3711 of the Code of Virginia:

(1) Discussion of prospective candidates for assignment, appointment and evaluation as permitted under subsection (A) (1); A) Succession Planning Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

On motion of Mr. Pattie, seconded by Mr. Shull, the Board came out of Closed Session and adjourned subject to the call of the Chairman.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the closed session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Shull, Moore, Bragg, Karaffa, Pattie, Pyles and Wills NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

The Board of Supervisors continued budget discussion.

Chairman County Administrator H3-24bgtws.14