Staff Briefing Meeting – February 24, 2014

Staff Briefing Meeting, Monday, February 24, 2014, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Larry J. Wills, Chairman
Michael L. Shull, Vice Chairman
David A. Karaffa
Jeffrey A. Moore
Marshall W. Pattie
South River Magisterial District – Vacant
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator

ABSENT: Tracy C. Pyles, Jr.

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, February 24, 2014, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….

EXTENSION OFFICE – INTRODUCTION

Matt Booher, Extension Agent, introduced Marie Rothwell, Extension Agent for 4H.

VDOT ROADS

The Board discussed the VDOT status report of January 22, 2014, staff briefing meeting.

The Board accepted monthly report as information.

The Board also discussed Route 870 (Point Lookout Road) Rural Rustic Road Resolution.

The Board authorized placing on the February 26, 2014, regular agenda for consideration.

ECONOMIC DEVELOPMENT

1. The Board discussed the Economic Development monthly report of January 22, 2014, staff briefing meeting.

The Board accepted monthly report as information.

2. The Board discussed the Mill Place Water Tank.

The Board authorized placing on the February 26, 2014, regular agenda for consideration.

3. The Board discussed Interstate Business Park/Westgate re-assignment of TIF.

The Board authorized placing on the February 26, 2014, consent agenda for consideration.

FIRE AND RESCUE

1. The Board discussed the Fire and Rescue status report of January 22, 2014, staff briefing meeting.

The Board accepted monthly report as information.

2. The Board discussed the Memorandum of Understanding with New Hope Volunteer Fire Department, Inc. The Board authorized administrative approval.

WILDLIFE NATIVE HABITAT

The Board received a report by Department of Game and Inland Fisheries regarding the State’s strategy for managing wildlife in subdivisions and non-forest environments.

The Board accepted report as information. The State representative also suggested that County review “new” regulations to be considered next year (July 2015).

GOVERNMENT CENTER USAGE POLICY

The Board discussed Committee recommendation.

The Board authorized placing on the February 26, 2014, regular agenda for consideration.

STORMWATER MANAGEMENT ORDINANCE

The Board discussed proposed ordinance for advertisement.

The Board accepted report as information. Chairman Wills suggested that the Stormwater Ordinance, which includes E&S, be advertised after the General Assembly ends to incorporate any additional changes they may require. He also asked staff to see if the fees and penalties could be referenced in the ordinance so that the actual dollar amounts are not listed.

PROJECT GROWS – ANNUAL REPORT

The Board discussed received a presentation by staff on Annual Report.

The Board accepted report as information.

BUILDING INSPECTION – ANNUAL REPORT

The Board received a presentation by staff on Annual Report.

The Board accepted report as information.

The County Administrator extended appreciation to G. W. Wiseman for his efforts to inspect County buildings during recent snow event for “snow loads” on roofs. He also noted hard work and efforts of ECC, Law Enforcement, Fire and Rescue, Building Grounds and Park and Recreation maintenance crews.

PARKS AND RECREATION REPORT

The Board received a presentation by staff regarding Red Wing Roots Festival.

The Board accepted report as information.

County Administrator noted Staff developing a PUO for Berry Farm. Looking at “existing” programs to be covered under PUO. Will identify other possible “new” programs for consideration.

AUDIT CONTRACT

The Board discussed contract for financial audit.

The Board authorized placing on the February 26, 2014, regular agenda for consideration.

FISHERSVILLE BALLFIELD

The Board discussed proposal for ballfield access/retaining wall.

Funding Sources:

Wayne Infrastructure Account #80000-8017-87 $ 7,958.50 Beverley Manor Infrastructure Account #80000-8011-69 $ 7,958.50 $15,917.00 The Board authorized placing on the February 26, 2014, regular agenda for consideration.

WAIVERS/ VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following issues:

Mr. Moore: Preston L. Yancey parking lot paving.

Funding Sources:

Wayne Infrastructure Account #80000-8017-88 $ 5,860 Beverley Manor Infrastructure Account #80000-8011-70 $ 5,860 $11,720 The Board authorized placing on the February 26, 2014, regular agenda for consideration.

Mr. Karaffa:

1) Blue Ridge Criminal Justice Board – It was the consensus of the Board to invite Director to the Board’s March 24th Staff Briefing to discuss creation of a Drug Court to serve Augusta County.

2) School Visit to see how technology is used in classroom.

Mr. Pattie: Mount Solon Fire Bunkroom – Indicated that he would be coming forward with a request to assist with Fire Department project. Earliest would be on the February 26, 2014, agenda, but most likely the March 12, 2014, regular agenda for consideration.

Mr. Shull – Suggested initiating rezoning “sunset” clauses.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Budget Survey presentation – Wednesday night Chairman County Administrator H2-24sbmin.14