Organizational Meeting – January 2, 2014
Organizational Meeting, Wednesday, January 2, 2014, 6:00 p.m. Government Center, Verona, VA.
PRESENT: Larry J. Wills, Chairman
Michael L. Shull, Vice-Chairman
David R. Beyeler
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
Rita R. Austin, CMC, Executive Secretary
ABSENT: David A. Karaffa
VIRGINIA: At an organizational meeting of the Augusta County Board of Supervisors held on Thursday, January 2, 2014, at 6:00 p.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….
Chairman Moore welcomed those present for the meeting and reviewed meeting protocols.
ELECTION OF CHAIRMAN – 2014
Chairman Moore called for nominations for Chairman for 2014.
Mr. Beyeler nominated Larry J. Wills, seconded by Mr. Shull, Chairman for 2014.
The Chairman called for a vote for Larry J. Wills, Chairman for 2014.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Beyeler and Pyles Nays: None
Absent: Karaffa
Motion carried.
Chairman Wills thanked the Board for his election and stated that he would do his best to uphold that position. He presented the engraved gavel Mr. Moore used for his year as Chairman and thanked him for his service last year. “I think we’ve had a good year and appreciate all that you have done and the time and effort that you have put into it.”
VICE-CHAIRMAN FOR 2014
Mr. Moore nominated Michael L. Shull, seconded by Mr. Beyeler, for Vice-Chairman for 2014. Mr. Beyeler moved, seconded by Mr. Pyles, that Michael L. Shull be elected by acclamation.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Beyeler and Pyles Nays: None
Absent: Karaffa
Motion carried.
BOARD MEETING SCHEDULE FOR 2014
Chairman Wills noted that the schedule was distributed to the Board at its last meeting and asked if there were any changes to be made to the schedule. He noted that the schedule reflected that the meetings were to occur on the second and fourth Wednesday and that the following Staff Briefing meetings were to occur on Tuesday because of State Holidays: January 21st (Martin Luther King’s Birthday); and May 27th (Memorial Day). He also noted that, because of Thanksgiving, the Regular Meeting will occur on Tuesday, November 25th.
Mr. Pyles moved, seconded by Mr. Moore, that the Board adopt the schedule as revised and resolution:
SCHEDULED MEETINGS OF THE
AUGUSTA COUNTY BOARD OF SUPERVISORS
FOR THE YEAR 2014
LOCATION: GOVERNMENT CENTER, VERONA, VA
DATES – 2014 Regular Meetings Staff Briefings Wednesday Monday 7:00 p.m. 7:00 p.m. 1:30 p.m.
JANUARY 2nd (Thurs.) 6:00 p.m.
(ORGANIZATIONAL MEETING)
JANUARY 8th 22nd 21st (Tues.) FEBRUARY 12th 26th 24th MARCH 12th 26th 24th APRIL 9th 23rd 21st MAY 14th 28th 27th (Tues.) JUNE 11th 25th 23rd JULY 9th 23rd 21st AUGUST 13th 27th 25th SEPTEMBER 10th 24th 22nd OCTOBER 8th 22nd 20th NOVEMBER 12th 25th (Tues.) 24th DECEMBER 10th Special Meetings:
Budget Hearing April 16, 2014 Budget Adoption April 30, 2014 (or May 7th) Organizational Meeting January 7, 2015 7:00 p.m.
• January 20th – Martin Luther King’s Birthday • March 24th & 25th –Budget Briefing (or 31st if 1 day) • May 19th & 20th – Mock General Assembly • May 26th – Memorial Day • November 9th through 11th – Annual VACo Conference • July 9th (previously cancelled – 7/9/08; 7/8/09; 7/14/10) * * *
RESOLUTION OF THE BOARD OF SUPERVISORS
OF AUGUSTA COUNTY, VIRGINIA
WHEREAS, § 15.2-1416 of the Code of Virginia (1950), as amended, requires that the Board of Supervisors of Augusta County, Virginia, at its organizational meeting, prescribe by resolution the days on which it will hold future meetings during the ensuing months.
WHEREAS, the Board of Supervisors now desires to establish its schedule for regular meetings during calendar year 2014.
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF AUGUSTA COUNTY,
VIRGINIA:
1. The Board of Supervisors shall hold regular meetings during calendar year 2014, in the Board Meeting Room at the Augusta County Government Center, on the dates and at the times set forth on the schedule attached to this Resolution.
2. In the event the Chairman of the Board of Supervisors, or the Vice Chairman of the Board of Supervisors, if the Chairman is unable to act, finds and declares that weather or other conditions are such that it is hazardous for members of the Board of Supervisors to attend a regular meeting, such regular meeting shall be continued to the next business day. Such finding and declaration shall be communicated to the members of the Board of Supervisors and the press as promptly as possible. All hearings and other matters previously advertised shall be conducted at the continued meeting and no further advertisement is required.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Beyeler and Pyles Nays: None
Absent: Karaffa
Motion carried.
TIE BREAKER
The Board considered, in accordance with Section 15.2-1421, appointment of a tie breaker, which is at the discretion of the governing body.
Chairman Wills advised that the State Code allows the Board to appoint a tie breaker. If no tie breaker is appointed, motions would fail in the event of a tie vote.
Mr. Pyles moved, seconded by Mr. Beyeler, that the Board not appoint a tie breaker for 2014.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Beyeler and Pyles Nays: None
Absent: Karaffa
Motion carried.
RULES OF PROCEDURE
The Board considered adoption of Rules of Procedure.
Chairman Wills noted that these rules have been used for many years by the Board and asked if the Board had any revisions.
Mr. Moore moved, seconded by Mr. Shull, that the Board adopt the Rules of Procedure, as presented.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Beyeler and Pyles Nays: None
Absent: Karaffa
Motion carried.
ELECTRONIC MEETINGS
The Board considered allowing per State Code provisions.
Chairman Wills clarified that this allows electronic meetings to occur via telephone or computers pursuant to State Code provisions in the case of where supervisors are out of town on an emergency situation when a meeting is to occur.
Mr. Moore moved, seconded by Mr. Shull that the Board allow electronic meetings if needed pursuant to the State Code provisions.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Beyeler and Pyles Nays: None
Absent: Karaffa
Motion carried.
MATTERS TO BE PRESENTED BY THE PUBLIC – NONE
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Pyles: Thank you to Mr. Moore for a “good year” “I think he handled some of the rougher people on this Board very well and I ask that he have a good year and relax and take the burden of leadership off. It’s a mantle worthy of getting rid of.” Mr. Pattie:
1. Echoed Mr. Pyles’ comments. “Thank you, Mr. Moore, for leading us through the last year and I am looking forward to see what Mr. Wills is going to do.” 2. VDOT “Federal projects” – The Board concurred that staff research the availability of “exchanging money” and discuss at a future meeting. Timmy Fitzgerald, Director of Community Development, noted that, within the Staunton District, you were able to do this, but once it goes out of that Staunton District, it is a question if it can be done because of the Federal funding criteria.
Mr. Moore: Thanked the Board for allowing him to serve as Chairman last year. “I did enjoy it and I think we had a good year with great successes. I appreciate the Board’s tolerance when I didn’t do things properly.” Mr. Beyeler: “Thank you Mr. Moore for the excellent job you performed last year and with putting up with the meek and mild on this Board.” He wished the best to Messrs. Wills and Shull.
Mr. Shull: Expressed his appreciation to Mr. Moore’s service this past year and the progress that has moved forward in the County. He looked forward to working with Chairman Wills “to continue the path that we have laid out in the last two years. Hopefully, we will continue to move forward.
Chairman Wills:
1. Committee assignments will be made at the next meeting (January 8th) and asked if a Board member was on a committee they wished to not serve on, to let him know.
2. Shared Services Meeting – Asked Mr. Coffield to bring Mr. Shull up-to-date with the meeting scheduled for next week. He noted that this is a Chairman/Vice-Chairman position established by the Board of Supervisors.
The meeting will occur next Wednesday, January 8th.
3. Will be making comments at the next meeting as to “things I am looking forward to within the year.”
MATTERS TO BE PRESENTED BY STAFF
1. Agenda packages have been distributed to the Board.
ADJOURNMENT
There being no other business to come before the Board, Mr. Moore moved, seconded by Mr. Pyles, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Beyeler and Pyles Nays: None
Absent: Karaffa
Motion carried.
Chairman County Administrator
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