Staff Briefing Meeting – September 26, 2011

Staff Briefing Meeting, Monday, September 26, 2011, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Jeremy L. Shifflett, Chairman
Wendell L. Coleman, Vice Chairman
David R. Beyeler
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Coffield, County Administrator
John C. McGehee, Assistant County Administrator

ABSENT: Gerald W. Garber
Larry C. Howdyshell

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, September 26, 2011, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 236th year of the Commonwealth….

ROADS

The Board discussed the VDOT status report of August 22, 2011, staff briefing meeting.

The Board accepted report as information.

The Board discussed Revenue Sharing.

The Board authorized placing on October 12, 2011, regular agenda for consideration.

SHENANDOAH VALLEY REGIONAL AIRPORT – PRESENTATION

The Board received a presentation by Greg Campbell, Airport Manager.

The Board accepted presentation as information.

DEPARTMENT OF CRIMINAL JUSTICE – PRESENTATION

The Board received a presentation of Re-Accreditation certificate to Sheriff Fisher.

The Board accepted presentation as information.

PROJECT GROWS

The Board received a regional proposal for the use of Berry Farm for community garden.

The Board accepted presentation as information and authorized placing on October 26, 2011, regular agenda for consideration.

ENVIRONMENTAL SUSTAINABILITY PLAN

The Board discussed Environmental Sustainability Plan.

The Board authorized placing on September 28, 2011, consent agenda for consideration.

STUARTS DRAFT SIDEWALK – RESOLUTION

The Board discussed submittal of grant and resolution for request to VDOT for Transportation Enhancement funding.

The Board authorized placing on September 28, 2011, consent agenda for consideration.

DIAMOND CLUB

The Board discussed bleacher and parking lot project.

Funding Source: South River Recreation Account #80000-8026-24 $71,650 The Board authorized placing on September 28, 2011, regular agenda for consideration.

CASSELL ELEMENTARY SCHOOL PLAYGROUND

The Board discussed playground project.

Funding Sources:

Wayne Infrastructure Account #80000-8017-71 $37,500 Wayne Recreation Account #80000-8027-39 $25,000 Middle River Infrastructure Account #80000-8012-66 $62,500 The Board authorized placing on September 28, 2011, regular agenda for consideration.

NATURAL CHIMNEYS WATER SYSTEM

The Board discussed allocation of funding to improve water system at Park.

Funding Sources:

North River Recreation Account #80000-8023-34 $23,000 North River Infrastructure Account #80000-8013-32 $ 5,000 The Board authorized placing on September 28, 2011, regular agenda for consideration.

RIVERHEADS HIGH SCHOOL ATHLETIC FIELD PROJECT

The Board discussed baseball field reconstruction and rehabilitation project.

Funding Source: Riverheads Recreation Account #80000-8025-34 $20,000 The Board authorized placing on September 28, 2011, regular agenda for consideration.

REGIONAL MUTUAL AID AND AUTOMATIC AID AGREEMENTS

The Board discussed Fire agreements with Staunton (renewal) and Waynesboro (new).

The Board authorized placing on September 28, 2011, regular agenda for consideration.

PRESTON YANCEY FIRE DEPARTMENT ISO

The Board discussed ISO criteria to re-evaluate Fire Protection classifications.

The Board authorized placing on September 28, 2011, regular agenda for consideration.

EMERGENCY SERVICES BUDGET AMENDMENTS

The Board discussed approval of budget appropriations deferred from May 4th Budget Meeting.

The Board authorized placing on September 28, 2011, regular agenda for consideration.

GREENVILLE SEWER PROJECT UPDATE

The Board discussed Greenville commitment update; mandatory service connection ordinance; and Service Authority update.

The Board authorized placing on September 28, 2011, public hearing agenda for consideration.

VACO VOTING CREDENTIALS

The Board discussed Voting Credentials for the Annual Business Meeting to be held on Tuesday, November 15, 2011.

The Board accepted as information.

GOLF CART ORDINANCE REVISION

The Board discussed Ordinance Committee proposed changes.

The Board authorized placing on September 28, 2011, public hearing agenda for consideration.

PLANNING COMMISSION ITEMS

1. KWC, LLC – REZONING

The Board discussed a request to rezone from Single Family Residential and General Business to Attached Residential with proffers approximately 5.9 acres owned by KWC, LLC located just east of the intersection of Gloucester Road (Rt. 1512) and Cambridge Court (Rt. 1502) in Stuarts Draft (South River District). The Planning Commission recommends approval with proffers.

2. EJ’S, LLC – REZONING

The Board discussed a request to rezone from Limited Industrial to General Business with proffers approximately 1.2 acres owned by EJ’s, LLC located on the south side of Jefferson Highway (Rt. 250) approximately 0.4 of a mile east of the intersection of Jefferson Highway (Rt. 250) and Tinkling Spring Road (Rt. 285) in Fishersville (Wayne District). The Planning Commission recommends denial.

3. DONALD REXRODE – AMEND PROFFERS

The Board discussed a request to remove the proffer on approximately 2.5 acres zoned General Business owned by Donald Rexrode located on the north side of Stuarts Draft Highway (Rt. 340) approximately 0.2 of a mile east of the intersection of Stuarts Draft Highway (Rt. 340) and White Hill Road (Rt. 654) in Stuarts Draft (South River District). The Planning Commission recommends deletion of the proffer.

4. AUGUSTA COUNTY BOARD OF SUPERVISORS – REZONING

The Board discussed a request to rezone from General Agriculture to General Business approximately 4.8 acres known as the Diamond Club Ballfield owned by the Augusta County Board of Supervisors located in the northwest quadrant of the intersection of Cambridge Drive (Rt. 1502) and Stuart Avenue (Rt. 1510) in Stuarts Draft (South River District). The Planning Commission recommends approval.

5. LARRY LEE WEAVER – REZONING

The Board discussed a request to rezone from General Agriculture to Single Family Residential approximately 0.2 of an acre owned by Larry Lee Weaver located on the west side of Stuart Avenue (Rt. 1510) adjacent to the Diamond Club Ballfield in Stuarts Draft (South River District). The Planning Commission recommends approval.

6. CODE OF AUGUSTA COUNTY, VIRGINIA – ORDINANCE AMENDMENT

The Board discussed an Ordinance amending the Code of Augusta County, Virginia by modifying various provisions in Chapter 21, the Subdivision Ordinance, and Chapter 25, the Zoning Ordinance. The Planning Commission recommends . . . .

7. RAILSIDE INDUSTRIES – REZONING

The Board discussed a rezoning from General Industrial to Planned Commerce approximately 7 acres owned by Railside Industries located in the northeast quadrant of the intersection of Lee Highway (Rt. 11) and Buttermilk Road (Rt. 775) in Mt. Sidney (North River District). The Planning Commission recommends approval.

The Board authorized placing on September 28, 2011, public hearing agenda for consideration.

WAIVERS/VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

Board discussed the following:

Mr. Coleman: North Carolina State ACC Football Championship rings – 1964 and 1965.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Fireworks Liability – County Administrator noted that State law requires minimum of $500,000 for “corporate surety bond or a public liability insurance policy” associated with fireworks displays. The Code goes on further to state “the legal department of the jurisdiction may specify a greater amount when conditions at the location of use indicate a greater amount is required”. As such, staff will be revising its permit policy.

2. Federal – EPA watershed legislation – October 18th tour and meeting.

3. FEMA – Double-checking on $50,000 grant. Appears that they have received authorization of grant, but unclear if funding has been allocated.

4. CATS route – Director of Finance shared with Board the recommended Stuarts Draft to Blue Ridge Community College loop. She indicated that we would be instituting the new loop on a six-month experimental basis.

5. SVEC ($10,259.69 credit) 6. Law Enforcement vehicles – County Administrator circulated Press Release for propane “autogas” project.

7. Ballfield – County Administrator noted that once the Diamond Club rezonings are approved, a property transfer from Stuarts Draft Fire Department to the County (Diamond Club) will be necessary in order for the bleacher project to go forward.

The County Attorney will provide legal documentation and coordinate with appropriate agencies.

Chairman County Administrator H9-26sbmin.11