Staff Briefing Meeting – August 26, 2013
Staff Briefing Meeting, Monday, August 26, 2013, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Jeffrey A. Moore, Chairman
Larry J. Wills, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Tracy C. Pyles, Jr.
Michael L. Shull
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, August 26, 2013, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….
NATIONAL LAW ENFORCEMENT CHALLENGE (NLEC) AWARD – PRESENTATION
The Sheriff’s Department was selected as a National law Enforcement Challenge (NLEC) third place winner. This application was evaluated by a group of peers, traffic safety, and law enforcement professionals.
LEGISLATIVE PACKAGE
The Board discussed 2014 General Assembly Legislative Package.
The Board authorized placing on the September 23, 2013, Staff Briefing agenda for discussion.
VDOT ROADS
1. The Board discussed the VDOT status report of July 22, 2013, staff briefing meeting.
The Board accepted monthly report as information.
2. The Board discussed the FY2015 Revenue Sharing Program.
The Board authorized placing on the September 23, 2013, staff briefing agenda for discussion.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development monthly report.
The Board accepted monthly report as information.
FIRE AND RESCUE
1. The Board discussed the Fire and Rescue status report of July 22, 2013, staff briefing meeting.
The Board accepted monthly report as information and authorized placing Ladder AFG Grant (local match 20%) on the August 28, 2013, regular agenda for consideration.
2. The Board discussed Revenue Recovery Sharing Formula with Volunteer Agencies.
The Board authorized placing on the October 9, 2013, Special Staff Briefing agenda for discussion.
COMMISSIONER OF REVENUE REPORT
The Board received a presentation by Commissioner on Tax Relief for the Elderly and Disabled, Tax exemption for Disabled Veterans, and Land use Taxation programs.
The Board authorized placing Tax Relief for the Elderly and Disabled on the August 28, 2013, regular agenda to consider advertising for future Public Hearing.
LIFECORE DRIVE – ROUTE 636
The Board discussed request to change a section of Route 636’s road name from Goose Creek Road to Lifecore Drive and the renaming of a second section of Route 636 from Goose Creek Road to Old Goose Creek Road (Wayne District).
The Board authorized placing on the August 28, 2013, regular agenda for consideration.
QUARTERLY FINANCIAL REPORT
The Board received a presentation by Staff on FY12-13 year-end and status of FY13-14 budget.
The Board authorized placing on the August 28, 2013, regular agenda for consideration of the following:
A) School Board Year End Fund Balance B) Health Insurance Reserve
TAX INCREMENTAL FINANCE (TIF) UPDATE
The Board discussed revision(s) to previously approved TIF documentation.
The Board authorized placing on August 28, 2013, regular agenda for consideration of resolutions for Daikin McQuay and Hollister.
VRS BENEFIT CHANGES
The Board received a presentation by Staff on options mandated by General Assembly regarding short and long term disability programs.
A) VRS Opt Out Resolution B) VACo/Standard Agreement Approval C) LD&B Health Flexible Spending Account Resolution to amend current agreement The Board authorized placing these items on the August 28, 2013, regular agenda for consideration.
SCHOOL CAPITAL PROJECTS
The Board discussed School Board planning for future capital needs.
The Board accepted report as information and deferred future discussion of it to an unspecified date.
DIAMONDBACKS – RESOLUTION
The Board discussed draft resolution commemorating the Diamondbacks’ 2013 season.
The Board authorized placing on August 28, 2013, regular agenda for consideration.
LADD ELEMENTARY SCHOOL
The Board discussed acceptance of Ladd Elementary School.
The Board authorized placing on August 28, 2013, regular agenda for consideration.
WAIVERS/VARIANCES – NONE
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Pyles:
1. Affordable Care (RR money should go up) 2. Data/demographics – PowerPoint presentation Mr. Pattie:
1. Vice Chairman of VACo’s Administration of Government, Public Safety and Telecommunications Committee 2. At VACo Committee meeting, discussed new State law regarding electronic meetings. Requested presentation be placed on future Staff Briefing agenda.
Mr. Karaffa:
1. Ambulance Services covered by new law 2. Scholastic Way Extension (80/20 VDOT) – The Board authorized placing on September 23, 2013, staff briefing agenda for discussion.
Chairman Moore:
1. Bikeway/Pedestrian extension (80/20 VDOT) – The Board authorized placing on September 23, 2013, staff briefing agenda for discussion.
2. ACSA – Had discussions with Service Authority Chairman regarding Board of Supervisors direction.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Central Shenandoah Planning District Commission – CATS Agreement under review.
2. Shamrock – Additional Milk Inspector needed and working with Health Department and area legislators to get 55% State funding earmarked for position.
CLOSED SESSION
On motion of Mr. Wills, seconded by Mr. Karaffa, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions B) Economic Development Recruitment (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending Economic Development Prospect(s) (3) the procurement exemption under Virginia Code § 2.2-3711(A)(30) [discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, as permitted under subsection (A)(30)]:
A) Legislative Liaison (4) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) ACSA
On motion of Mr. Karaffa, seconded by Mr. Shull, the Board came out of closed Session.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H8-26sbmin.13
