Staff Briefing Meeting – October 20, 2008
Staff Briefing Meeting, Monday, October 20, 2008, at 1:30 p.m. Government Center, Verona, VA.
PRESENT: David R. Beyeler, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Wendell L. Coleman
Gerald W. Garber
Larry C. Howdyshell
Jeremy L. Shifflett
Patrick J. Morgan, County Attorney
Dale L. Cobb, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
ABSENT: Nancy Taylor Sorrells
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, October 20, 2008, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 233rd year of the Commonwealth….
Becky Earhart, Senior Planner, introduced Kimberly Bullerdick, Planner.
ROADS
1. The Board discussed the VDOT follow-up report of September 22, 2008, staff briefing.
The Board accepted report as information.
* * * 2. The Board discussed the Six-Year Plan update.
Timmy Fitzgerald, Assistant Residency Administrator for VDOT, mentioned that the state economy was similar to last year with a significant reduction. He noted that he would not have the numbers at the November 12th meeting if the Board desired to move forward with the public hearing.
The Board authorized placing on the November 12, 2008 public hearing agenda for consideration.
* * * 3. The Board discussed the Rural Rustic Roads speed limits.
The Board accepted as information. If a Board member desires to have a road posted not on the list, they are to submit to Mr. Fitzgerald.
* * * 4. The Board discussed street addition.
The Board authorized placing on the consent agenda for consideration.
STUARTS DRAFT SIDEWALK
The Board discussed submittal of grant request to VDOT for Transportation Enhancement funding.
Funding Sources: South River Infrastructure Account #80000-8016-39 $4,490 Beverley Manor Infrastructure Account #80000-8011-19 $4,490 $8,980 The Board authorized placing on October 22, 2008, regular agenda for consideration.
LAND USE ASSESSMENTS – 2009
The Board received an update by Commissioner of Revenue on 2009 SLEAC recommendations. The Commissioner will submit her final recommendation after her analysis of options are complete.
The Board accepted presentation as information.
2009 REASSESSMENT
The Board discussed proposal to postpone for two years.
Mr. Pyles moved, seconded by Mr. Coleman, that the item be removed from the table.
Vote was as follows: Yeas: Howdyshell, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None
Absent: Sorrells
Motion carried.
Vaughn Ashby and Walter Brown, Co-Chairmen of the Board of Assessors, were present to discuss time table proposed by the Board of Assessors.
The Board authorized placing on October 22, 2008, regular agenda for consideration.
CSPDC – STRATEGIC INITIATIVES
The Board discussed endorsement of strategic initiatives and amendments.
The Board authorized placing on October 22, 2008, regular agenda for consideration.
AGRICULTURAL AND FORESTAL DISTRICTS
The Board discussed requests for renewal of the Crimora-Madrid and Middle River Agricultural and Forestal Districts and recommendation of Advisory Committee.
The Board authorized placing on October 22, 2008, regular agenda for consideration.
PLANNING COMMISSION ITEMS
1. MARY L. THOMAS – REZONING
The Board discussed a request to rezone from General Business to Single Family Residential less than 0.5 of an acre owned by Mary L. Thomas located on the south side of Church Street (Route 1202) just west of the intersection of Church Street (Route 1202) and Lee-Jackson Highway (Route 11) in Greenville (Riverheads District) The Planning Commission recommends approval.
The Board authorized placing on October 22, 2008 public hearing agenda for consideration.
* * *
2. VILLAGE ON GOOSE CREEK – PRELIMINARY PLAT
The Board discussed Village on Goose Creek, Phase 2, containing 188 lots zoned Townhouse Residential located on the south side of Goose Creek Road (Route 636) and southwest of the Augusta Medical Center Campus (Wayne District). The Planning Commission recommends approval.
3. VALLEY MANOR SUBDIVISION – PRELIMINARY PLAT
The Board discussed Valley Manor Subdivision, containing 21 lots zoned Single Family Residential located on Cedar Green Road (Route 693) between Cedar Green Road and Buttermilk Spring Road (Route 703 (Pastures District). The Planning Commission recommends approval.
Becky Earhart, Senior Planner, reported that while the Preliminary Plat does meet the technical requirements of the Ordinance, the Health Department has raised concerns about the “constructability” of the subdivision. All 21 sewage disposal systems are engineered systems. On some lots, the drainfield corners are close to roads and driveways and only a small area is available for the house sites. Significant care will need to be paid during construction of the subdivision not to disturb any of the drainfield locations. Doing so could result in the sites becoming unusable and lots being “unbuildable”. Again, the Plat does meet the technical requirements of the Ordinance and as such the Planning Commission is reluctantly recommending approval, but there are significant concerns about the subdivision that we want everyone to understand up front.
The Board authorized placing on October 22, 2008 consent agenda for consideration.
* * *
4. FISHERSVILLE SMALL AREA PLAN
The Board discussed recommendations from Planning Commission on Mixed Use and Medium Density Residential Land Use classifications.
Mr. Coleman moved, seconded by Mr. Garber, that the Board remove the item from the table.
Vote was as follows: Yeas: Howdyshell, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None
Absent: Sorrells
Motion carried.
The Board authorized viewing property at 10:00 a.m. on November 24, 2008 before the Staff Briefing.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following issues:
Mr. Howdyshell:
Fire and Rescue Equipment Grant recommendation – Craigsville Fire Company and Verona Volunteer Fire Company.
The Board authorized placing on the October 22, 2008 regular agenda for consideration.
Mr. Pyles:
1. Wilson football game – Emergency response unacceptable (30 minutes). Mr. Coleman followed up today with EOC and stated that a report was available.
2. Buffalo Gap High School student – fatality on Route 262 today.
3. Citizen inquiry of local channels available on satellite dishes. John C.
McGehee, Assistant County Administrator, will provide information to Mr. Pyles.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Legislative mandates – will be discussed at tonight’s Legislative dinner.
2. Drainage bids:
a. Harshbarger Subdivision – within budget b. Teaverton Subdivision – over $20,000; negotiation to occur to keep within budget amount.
3. Budget cuts – Finance Director, Jennifer Whetzel, is analyzing impact of State cuts.
4. TIC:
a. Frontier Culture Museum – VDOT funding is questionable.
b. Afton – working cooperatively with owner to locate a modular building on site as a temporary home for TIC. With relocation of TIC owner can proceed with demolition of remaining buildings.
5. Board Conference Room – back door at conference room locked; pass keys available to Board upon request.
6. Audit – Board Committee to meet with auditors. Inform Ms. Whetzel or Ms. Austin of available dates.
7. General District Judge McGratty retirement – Chief Judge may need to assign more time to County court resulting in need to find alternate site for J&D Court.
Considering a small “second court” for J&D.
8. Drought relief – Augusta County has been designated for disaster relief.
9. Augusta County Service Authority – legislative issues distributed to Board that will be discussed at tonight’s Legislative dinner.
A five-minute recess was taken at 3:10 p.m.
ORDINANCE REVISIONS
The Board received a presentation by Duncan Associates on Board direction for ordinance revisions.
The Board provided direction to consultant and staff on how to proceed.
ADJOURNMENT
There being no other business to come before the Board, Mr. Pyles moved, seconded by Mr. Coleman, that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Howdyshell, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None
Absent: Sorrells
Motion carried.
Chairman County Administrator
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