Staff Briefing Meeting – August 23, 2010
Staff Briefing Meeting, Monday, August 23, 2010, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Gerald W. Garber, Chairman
Jeremy L. Shifflett, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, August 23, 2010, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 235th year of the Commonwealth….
ROADS
The Board discussed the following:
1. VDOT status report of July 26, 2010 staff briefing meeting 2. Rural Rustic Roads – Augusta County and Virginia Department of Transportation submitted revised projects list for 2010, 2011, and 2013. Listed projects start dates contingent upon no design, environmental, r-o-w, sight distance and Stormwater issues. Also contingent upon VDOT staffing availability. Pending projects: Route 763 (NR) – under consideration by Supervisor; and Route 775 (MR) – requested by landowners.
The Board accepted reports as information.
SCHOLASTIC WAY TRANSPORTATION ENHANCEMENT PROJECT
The Board discussed preliminary engineering scope of services and fee proposal.
The Board authorized placing on the August 25, 2010 regular agenda for consideration.
PERSONAL PROPERTY TAX RELIEF PROGRAM – RESOLUTION
The Board discussed Commissioner of Revenue‘s recommendation to establish the rate of tax relief of qualifying vehicles for purposes of the Personal Property Tax Relief Act.
The Board authorized placing resolution on the August 25, 2010 consent agenda for consideration.
WEYERS CAVE RECREATION ASSOCIATION GRANT
The Board discussed request to amend Weyers Cave Recreation Association Grant and Grant Agreement.
The Board authorized placing on the August 25, 2010 consent agenda for consideration.
DEERFIELD PARK
The Board discussed scope of work and cost estimates for improvements to the Deerfield Community Center grounds in an amount not to exceed $93,680.
Funding Sources: Pastures Infrastructure Account #80000-8014-63 $68,680 Pastures Recreation Account #80000-8024-22 $25,000 $93,680 The Board authorized placing on the August 25, 2010 regular agenda for consideration.
NOISE ORDINANCE
The Board reviewed timeline for creation of existing Noise Ordinance.
The Board accepted as information.
COUNTY VEHICLES POLICY
The Board discussed policy to establish the rules and regulations for the use of county vehicles. The Board requested additional time to consider regulation of vehicles for employees who live out of County but are on “on call” emergency status.
The Board authorized placing on the September 20, 2010 Staff Briefing agenda for discussion.
RIVERHEADS FIRE AND RESCUE STATION
The Board discussed Bank assignment necessary for PPEA construction loan.
The Board authorized placing on the August 25, 2010 consent agenda for consideration.
ISO RATING
The Board received a presentation by staff regarding ISO rating system.
The Board accepted presentation as information.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Ms. Sorrells: Mentioned Congressman Goodlatte will be holding a town hall meeting relating to agricultural issues.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Bridge naming – presented draft resolution to Board for consideration. The Board authorized placing on August 25, 2010 regular agenda.
2. Dam funding – 65% funding from federal assistance through the USDA Natural Resources Conservation Service (NRCS) to repair dams (Robinson Hollow, Inch Branch and Toms Branch flood control dams completed). Currently, working with Federal and State regarding Mills Creek Dam. Issue: State approving non- federal leverage projects; thereby, exhausting State bond funding available for projects. $15 – $17 million in state funds could leverage $45 – $51 million in federal dam rehabilitation funding. The Board authorized placing on the August 25, 2010 regular agenda for consideration.
3. Chief Holloway distributed draft “Agency Agreement” to the Board. Board consensus authorized placing on September 20, 2010 Staff Briefing agenda for discussion.
4. Planned Commerce District – Timmy Fitzgerald, Director of Community Development, briefed Board on public hearing for Wednesday night. Recently received from Augusta County Service Authority (ACSA) request to allow for ACSA easements as part of “Concept Plan”.
5. License Tax for Wineries – Patrick J. Morgan, County Attorney, restated the State Code changes requiring this public hearing to amend the County Code.
6. New Volunteer Fire Department – Mr. Morgan restated need for public hearing to include new Riverheads Fire Department in County Ordinance.
7. Augusta County Fair – Thank-you to Board members and staff for efforts regarding Hospitality/Welcome Booth at the Augusta County Fair.
8. Montague Terrace Parking Waiver – Mr. Fitzgerald briefed Board of potential waiver request regarding community center parking requirement.
9. CSPDC Regional Plan for Sustainable Development (RPSD) Grant – Briefed Board on grant proposal submitted by CSPDC on behalf of member jurisdictions, Virginia Tech, and JMU. CSPDC members David Beyeler and Jeremy Shifflett supported submission of grant at no financial costs to County (staffing commitment).
10. Augusta County Schools – Distributed School Board’s request to allocate 2009- 2010 fund balance of $281,543.29 to the School Capital Improvement Program account to fund future emergency and/or capital projects. The Board authorized placing on the August 25, 2010 regular agenda for consideration.
11. Halloween – Reviewed with the Board past discussions regarding public recognition of Halloween. It was the consensus of the Board to not establish an official recognition date.
12. CSPDC – distributed 2010 Facts and Figures brochures to Board (included information for Cities of Staunton, Waynesboro and Augusta County as well as Greater Region – Harrisonburg, Rockingham County, Lexington, Buena Vista, Rockbridge, Bath and Highland counties).
13. Infrastructure Accounts – Shared with the Board Infrastructure and Recreation Matching Grant year-end staff audits. The Board authorized placing on the September 20, 2010, Staff Briefing agenda for discussion of additions/deletions to funding for completed projects.
CLOSED SESSION
On motion of Mr. Shifflett, seconded by Mr. Howdyshell, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) Berry Farm in Beverley Manor District B) Route 640 structure in Wayne District On motion of Mr. Howdyshell, seconded by Ms. Sorrells, the Board came out of closed Session.
Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Howdyshell Shifflett, Pyles and Coleman Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Coleman, Garber, Sorrells, Shifflett, Howdyshell, Pyles and Beyeler NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Howdyshell moved, seconded by Ms. Sorrells, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Howdyshell, Shifflett, Pyles and Coleman Nays: None Motion carried.
Chairman County Administrator H8-23sbmin.10
