Staff Briefing Meeting – August 20, 2012

Staff Briefing Meeting, Monday, August 20, 2012, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Tracy C. Pyles, Jr., Chairman
Jeffrey A. Moore, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Michael L. Shull
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner,
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, August 20, 2012, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 237th year of the Commonwealth….

VIRGINIA TRAFFIC SAFETY OFFICER OF THE YEAR

Sheriff Randy Fisher announced that on August 14, 2012, at the Virginia Chiefs of Police Conference, Augusta County Sergeant James “Monty” Sellers was honored as the Virginia Traffic Safety Officer of the Year. This prestigious award was in recognition of his traffic safety initiatives in Augusta County.

VDOT ROADS

The Board discussed the VDOT status report of July 23, 2012, staff briefing meeting.

The Board accepted monthly report as information.

Supervisor Wills submitted a request for VDOT to prepare cost estimate for improving .6 miles of Route 870 between Routes 615 and 616. It is his intention to request VDOT Revenue Sharing funds with the required 50% coming from his infrastructure account.

Supervisor Moore briefed Board on his discussions with VDOT and PPTA partners for submittal of Route 636 project for Revenue Sharing funding.

ECONOMIC DEVELOPMENT

The Board discussed the Economic Development status report of July 23, 2012, staff briefing meeting.

The Board accepted monthly report as information. Patrick J. Coffield, County Administrator, distributed the Shenandoah Valley Airport Press Release.

FIRE AND RESCUE

The Board discussed the Fire and Rescue status report of July 23, 2012, staff briefing meeting.

The Board accepted monthly report as information.

VALLEY COMMUNITY SERVICES BOARD – PERFORMANCE CONTRACT

The Board discussed FY2012-13 State Performance Contract as proposed.

The Board authorized placing on the August 22, 2012, regular agenda for consideration.

Supervisor Karaffa noted his preference for local governments’ funding formula (Augusta County/Staunton/Waynesboro) to be based on caseload versus population.

The Board requested that Chairman Pyles discuss this with counterparts (Mayors) as part of the next Governance meeting.

FIRE FLOW – PRESENTATION

The Board received a presentation given by the Augusta County Service Authority staff regarding the water modeling/fire flow availability for Augusta County.

The Board accepted presentation as information. It was the consensus of the Board to refer to the Ordinance Committee. Supervisor Beyeler noted that he was working with Service Authority staff on the possibility of combining three wells in Stuarts Draft to improve fire flow and that he may propose an infrastructure contribution up to $100,000 to assist the project.

TODD LAKE DAM PROJECT

The Board discussed approval of Upper North River Watershed Agreement and funding for geo-technical study.

The Board authorized placing on the August 22, 2012, regular agenda for consideration.

PERSONAL PROPERTY TAX RELIEF PROGRAM – RESOLUTION

The Board discussed resolution establishing the rate of tax relief of qualifying vehicles for purposes of the Personal Property Tax Relief Act.

The Board authorized placing on the August 22, 2012 consent agenda for consideration.

WIRELESS TELECOMMUNICATIONS FACILITIES PLAN

The Board received a presentation of consultant’s report.

The Board accepted presentation as information and authorized placing on the October 22, 2012 Staff Briefing agenda for consideration.

BOARD OF ELECTIONS

The Board discussed 2012-2013 authorized salaries of General Registrar and Local Electoral Board Members.

The Board authorized placing on the August 22, 2012 regular agenda for consideration.

LEGISLATIVE PACKAGE

The Board discussed 2013 General Assembly Legislative Package, as revised.

The Board authorized placing on the August 22, 2012 regular agenda for consideration.

BARKING DOGS ORDINANCE

The Board discussed an ordinance to regulate the barking or howling of dogs in Residential zoning districts.

It was the consensus of the Board to refer to the Ordinance Committee and invite Law Enforcement and Animal Control to attend meeting.

YEAR-END FINANCIAL REPORT

Presentation of FY2012 year-end Financial Report.

The Board accepted presentation as information. The Board also authorized placing “Employee Compensation” on the August 22, 2012 regular agenda for consideration.

PLANNING COMMISSION ITEMS

1. COUNTRYSIDE SERVICE COMPANY, L.C. – REZONING

The Board discussed a request to rezone from Multi-Family Residential to Attached Residential with proffers approximately 14.3 acres owned by Countryside Service Company, LC, located on the east side of Imperial Drive (Route 1334) just north of the intersection with Jefferson Highway (Route 250) (Wayne District). The Planning Commission recommends approval with proffers.

2. W. BOUTROS & COMPANY – REZONING

The Board discussed a request to rezone from General Agriculture to Rural Residential approximately 91 acres owned by W. Boutros & Company located on the northeast side of Entry School Road (Route 795) approximately 0.5 of a mile south of the intersection with Old White Bridge Road (Route 640) near the City Limits of Waynesboro (Wayne District). The Planning Commission recommends approval with the proffer.

The Board authorized placing on the August 22, 2012 public hearing agenda for consideration.

WAIVERS/VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following:

Mr. Karaffa:

1. Staunton Senior Center (VPAS) – upcoming fundraiser – September 22nd, at Gypsy Hill Gymnasium, 8:00 p.m. – 11:00 p.m.

2. Augusta County Tourism brochures – need updating at statewide Welcome Centers.

3. Local SOLs – expressed concern.

4. Attended VACo Health and Human Services meeting last Friday (August 17th) – noted implementation of Federal Health Care regulations will have impact on small businesses.

5. Verona Fire Department – staffing needs noted.

6. Panhandling Ordinance – requested that County Attorney place draft ordinance on future Ordinance Committee agenda.

7. Attended MPO meeting – expressed concern for how much land area in Augusta County will be in MPO. Requested placing on future Staff Briefing agenda for review of MPO map and impact of Federal requirements on local transportation planning.

8. Legislative Package addition – requested that “term limits” be added to Legislative Package for 2013 General Assembly consideration and will discuss on Wednesday.

Mr. Moore:

1. Route 636 right-of-way – additional $500 needed for closing.

The Board authorized placing on the August 22, 2012 regular agenda for consideration.

2. Attended VACo Transportation meeting on Friday (August 17th) – noted that he will be attending with staff the VDOT Local Programs Workshop in October.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Augusta County Fair – Timmy Fitzgerald, Director of Community Development, briefed the Board on plans for 2013.

2. Shenandoah Valley Partnership – Annual Report distributed to the Board.

3. Dominion Power – briefed Board on Dominion Power’s proposal to upgrade Lexington-Dooms 500 kV line. Handout was distributed along with timeline.

Dominion Power is to hold public meeting at the Riverheads High School in mid- October.

4. Juvenile Detention Home – announced closing on land transfer/sale – 50% of sale price credited to Economic Development Account and 50% to Building and Grounds for parking lot paving.

Chairman County Administrator H8-20sbmin.12