Staff Briefing Meeting – June 24, 2013

Staff Briefing Meeting, Monday, June 24, 2013, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Jeffrey A. Moore, Chairman
Larry J. Wills, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Tracy C. Pyles, Jr.
Michael L. Shull
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, June 24, 2013, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 237th year of the Commonwealth….

VDOT ROADS

1. The Board discussed the VDOT status report of May 20, 2013, staff briefing meeting.

The Board accepted monthly report as information.

2. The Board discussed the Six-Year Plan.

The Board authorized placing on June 26, 2013, regular agenda for consideration.

ECONOMIC DEVELOPMENT

The Board discussed the Economic Development status report of May 20, 2013, staff briefing meeting.

The Board accepted monthly report as information and authorized placing the Lifecore Place-Branding Region’s Medical Corridor on the Staff Briefing agenda for July 22, 2013.

FIRE AND RESCUE

The Board discussed the Fire and Rescue status report of May 20, 2013, staff briefing meeting.

The Board accepted monthly report as information.

SHALE HYDRAULIC FRACTURING

The Board received a presentation from staff on the possibilities and potential issues of shale hydraulic fracturing within the County.

The Board accepted presentation as information.

SHERIFF’S DEPARTMENT GRANT

The Board discussed submittal of grant request for purchase of “in car” camera systems for patrol units.

The Board authorized placing on June 26, 2013 consent agenda for consideration.

PARKS AND RECREATION – FORT DEFIANCE HIGH SCHOOL

The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $15,217 to Fort Defiance Sportsman Club for a stadium renovation project, which includes the replacement of the field/turf with a Bermuda grass surface and installation of a new drainage system along both sides of the playing surface/field; and (B) approval of grant agreement (North River District).

Funding Sources:

North River Recreation Account #80000-8023-36 $5,073 Beverley Manor Recreation Account #80000-8021-48 $5,072 Middle River Recreation Account #80000-8022-47 $5,072 The Board authorized placing on June 26, 2013 regular agenda for consideration.

OUTDOOR MUSICAL OR ENTERTAINMENT FESTIVAL

The Board discussed request for programming Outdoor Musical Festival Permit for Black Bear Productions, LLC, at Natural Chimneys on July 12, 13, 14, 2013 (North River District).

The Board authorized placing on June 26, 2013 regular agenda for consideration.

CAPITAL/INFRASTRUCTURE FUND BALANCE UPDATE

The Board discussed Additions/Deletions to Accounts.

The Board authorized placing on June 26, 2013 regular agenda for consideration.

DEERFIELD TOWER

The Board discussed award of contract and reviewed for placement of tower for public safety equipment.

The Board authorized placing on June 26, 2013 regular agenda for consideration.

ORDINANCE REVISIONS

The Board discussed the following:

1. Animal Unit Definitions 2. Streets and Street Connections 3. Addressing for Building Permits The Board authorized placing on June 26, 2013 public hearing agenda for consideration.

NUISANCE ORDINANCES

The Board discussed the review of County Codes regarding swimming pools on repossessed property.

It was the consensus of the Board to refer this issue to the Ordinance Committee.

NORTH RIVER AGRICULTURAL FORESTAL DISTRICT RENEWAL

The Board discussed authorization of staff to do an official review.

The Board authorized placing on June 26, 2013 consent agenda for consideration.

AUGUSTA WOODS EMERGENCY ACCESS EASEMENT

The Board discussed conveyance of easement to address emergency access between residential developments.

The Board authorized the County Attorney to advertise for public hearing.

WAIVERS/VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following:

Mr. Pyles: Asked Community Development to look at Health, Welfare and Safety property violations in his District.

Mr. Beyeler: Asked Community Development to look at Dulaney Properties – Afton and Stuarts Draft Mr. Shull: BioSolids – DEQ test results/Buffer requirements Mr. Karaffa: EVOC – Have received State certification to operate Fire equipment.

Chairman Moore: Polled Board about possible July 10th meeting cancellation. The Board authorized placing on June 26, 2013 Consent Agenda.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Shared Services Memorandum distributed to the Board.

2. Legislative Package Topics – County Administrator solicited Board comments.

3. Revenue Sharing – 2014 – Included funding for Route 636 (Goose Creek) and Route 870 (Point Lookout Road).

4. Shenandoah Valley Animal Shelter – SPCA has adopted charging an intake fee of $20 per cat at their facility. The Regional Shelter is looking at a similar fee for owner surrendered cats.

CLOSED SESSION

On motion of Mr. Wills, seconded by Mr. Beyeler, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and commissions (2) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:

A) Reassessment On motion of Mr. Wills, seconded by Mr. Karaffa, the Board came out of closed Session.

Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Beyeler, Karaffa and Pyles Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Pattie, Wills, Moore, Shull, Beyeler, Karaffa and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

Chairman County Administrator H6-24sbmin.13