Staff Briefing Meeting – June 22, 2009

Staff Briefing Meeting, Monday, June 22, 2009, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Larry C. Howdyshell, Chairman
David R. Beyeler
Gerald W. Garber, Vice-Chairman
Wendell L. Coleman
Tracy C. Pyles, Jr.
Jeremy L. Shifflett
Patrick J. Morgan, County Attorney
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator

ABSENT: Nancy Taylor Sorrells

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, June 22, 2009, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 233rd year of the Commonwealth….

ROADS

The Board discussed the VDOT follow-up report of May 26, 2009, staff briefing meeting.

The Board accepted report as information.

STREET ADDITION

The Board discussed Community Development’s recommendation to adopt resolution for acceptance of the following street into the secondary road system in accordance with VDOT request.

1. Harriston East, Section 6 (Middle River District).

The Board authorized placing on the June 24, 2009, consent agenda for consideration.

PARKS AND RECREATION MATCHING GRANT – NEW HOPE RURITAN CLUB

The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $29,225 for improvements to ball field; and (B) approval of Grant Agreement.

Funding Source: Middle River Recreation Account #80000-8022-40 The Board authorized placing on the June 24, 2009, regular agenda for consideration.

RIVERHEADS HIGH SCHOOL BALLFIELD IMPROVEMENTS

The Board discussed (A) proposal to construct restroom/concession project; (B) approval of Grant Agreement.

Funding Source: #80000-8025-32 $97,675 The Board authorized placing on the June 24, 2009, regular agenda for consideration.

MIDDLEBROOK FIRE DEPARTMENT

The Board discussed contribution to Fire Department to assist with purchase of “Life Pak” in an amount not to exceed $6,788.15 (50%).

Funding Source: Riverheads Infrastructure Account #80000-8015-52 The Board authorized placing on the June 24, 2009, regular agenda for consideration.

SWOOPE FIRE DEPARTMENT

The Board discussed request for funding to assist with equipping newly purchased fire apparatus in an amount not to exceed $35,500.

Funding Source: Pastures Infrastructure Account #80000-8014-58 The Board authorized placing on the June 24, 2009, regular agenda for consideration.

INDOOR PLUMBING PROGRAM

The Board discussed retaining Waynesboro Development and Housing Authority as the County’s Indoor Plumbing/Rehabilitation Loan Program Administrator.

The Board authorized placing on the June 24, 2009, consent agenda for consideration.

URBAN SERVICE AREA/URBAN DEVELOPMENT AREA

The Board discussed State Code provisions regarding Comprehensive Plan designations.

The Board authorized placing on the June 24, 2009, regular agenda for consideration.

SHENANDOAH VALLEY BEEF COOPERATIVE

The Board discussed Agriculture Industry Board endorsement for submission of a grant request to USDA to conduct a planning and feasibility study to better market Shenandoah Valley beef products.

The Board authorized placing on the June 24, 2009, regular agenda for consideration.

MIDDLEBROOK BOOK STATION

The Board discussed supplemental funding for start-up costs associated with new facility.

Funding Source: Riverheads Infrastructure Account #80000-8015-53 $1,420 The Board authorized placing on the June 24, 2009, regular agenda for consideration.

LIBRARY RENOVATION/EXPANSION PROJECT

The Board discussed Library Board request to proceed with bidding of project.

The Board authorized placing on the June 24, 2009, regular agenda for consideration.

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following issues:

Mr. Beyeler: Requested NACO Drug Card update.

Mr. Pyles: Community Center Funding – Asked Staff for account number.

Jennifer Whetzel responded: Account: 92030-5711.

Mr. Coleman: NIBCO Expansion – Mr. Coleman reported he and Dale Cobb attended NIBCO luncheon. He stated owners announced a $6 million plant expansion.

Mr. Garber: Requested staff to place on future Staff Briefing Agenda a report on new weather station locations and an analysis of data collected to date.

Chairman Howdyshell:

Economic Development Director – Informed the Board and public of updated interview schedule for Economic Development Director.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Dam Safety, Flood Prevention and Protection Assistance Fund – County Administrator briefed the Board on loan and grant availability. Also, noted regulations that will affect the County.

2. Employee Picnic – County Administrator reminded the Board of the employee picnic on Thursday, June 25, 2009 from 11 a.m. – 2 p.m. on the Government Center Dock.

3. Homeland Security Grant – County Administrator announced Fire and Rescue was awarded a $23,333 grant.

4. Budget 2010 – Director of Finance distributed copies to the Board.

5. Stormwater Management Meeting – County Administrator announced Augusta County to host one of five statewide DCR meetings. Highlighted key elements which will affect County. Noted the “Partnership” mailing list will be notified of meeting.

6. Mayor/Chairman meeting – County Administrator circulated notes from meeting with Board.

7. Route 250 Corridor Study – Shared with Board possible meeting dates.

8. High School State Championships – Draft Resolutions shared with the Board to be considered at Wednesday’s meeting.

9. ECC Regional Study – County Administrator announced that the State is proceeding with scope of work and funding for study. Will place on future Staff Briefing Agenda for update.

10. Courtroom Estimate – Assistant County Administrator shared with the Board an estimate for the new courtroom in the District Courts Building. The Board authorized placing it on the June 24, 2009, regular agenda for consideration.

ADJOURNMENT

There being no other business to come before the Board, Mr. Garber moved, seconded by Mr. Coleman, the Board adjourn subject to call of the Chairman.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

Chairman County Administrator H6-22sbmin.09