Staff Briefing Meeting – May 27, 2008
Staff Briefing Meeting, Tuesday, May 27, 2008, at 1:30 p.m. Government Center, Verona, VA.
PRESENT: David R. Beyeler, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Wendell L. Coleman
Gerald W. Garber
Larry C. Howdyshell
Jeremy L. Shifflett
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Dale L. Cobb, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Tuesday, May 27, 2008, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 232nd year of the Commonwealth….
SERVICE TO THEIR COUNTRY CERTIFICATES OF APPRECIATION
Vice-Chairman Pyles and Mr. Howdyshell presented Certificates of Appreciation for service to their country to the following:
Doug Wolfe – 116th Infantry Brigade Combat Team, National Guard (Community Development) Scott Martin – 266th Military Police, National Guard (Fire and Rescue) Monique Mims – 2nd/317th/3rd Brigade/95th Division/Drill Sergeant Unit, Army (Social Services) Jonathan Knight – 29th Infantry/166th Regiment, 3rd Battalion, National Guard (EOC)
ROADS
The Board discussed the VDOT follow-up report of April 21, 2008, staff briefing.
The Board accepted report as information.
Jimmy White announced his new position as special project administrator for the Commissioner to cover a period of 18 months to 5 years in changing the VDOT focus on emergency response and maintenance.
Mr. Pyles reported on his meeting with Governor Kaine at Mary Baldwin College on May 22nd. Governor Kaine suggested that the Board of Supervisors let legislators know that the Board supported transportation funding initiatives to address maintenance and construction needs before the Transportation Session in June.
The Board authorized placing on May 28, 2008, regular agenda for consideration.
AUGUSTA SPRINGS PARK
The Board discussed funding proposal for Park.
Funding Sources:
A) Pastures Recreation Account #80000-8024-18 $100,000 B) Pastures Infrastructure Account #80000-8014-52 132,555 $232,555 The Board authorized placing on May 28, 2008, regular agenda for consideration.
LIBRARY IMPROVEMENTS PHASE II
The Board discussed request of Library Board to proceed with A/E services associated with proposed project.
Funding Source: #80000-8051 $161,020 The Board authorized placing on May 28, 2008, regular agenda for consideration.
SCHOOL BOARD GROWTH CALCULATION
The Board discussed School Board request relating to growth calculation.
It was the consensus of the Board to authorize Chairman to sign letter.
ROAD ABANDONMENT
The Board discussed abandonment of portions of an alley located in Dr. A. C. Byers Subdivision at Weyers Cave (Middle River District).
Due to the possible appearance of a conflict of interest, Mr. Garber abstained.
The Board authorized placing on May 28, 2008, public hearing agenda for consideration.
FIRE AND RESCUE EQUIPMENT REVOLVING LOAN PROGRAM
The Board discussed Committee’s recommendations as it relates to equipment revolving loan request from the following agency:
Agency Request Committee Recommendation Weyers Cave F&R $200,000 $200,000 The Board authorized placing on May 28, 2008, regular agenda for consideration.
DSS LEASE
The Board discussed updated lease agreement to comply with state requirements.
The Board authorized placing on May 28, 2008, regular agenda for consideration.
NACo 2008 VOTING CREDENTIALS The Board discussed NACo 2008 Voting Credentials.
It was the consensus of the Board to indicate Wendell Coleman as “Designated Delegate” and Nancy Sorrells as “First Alternate”.
The Board authorized placing on May 28, 2008, consent agenda for consideration.
PLANNING COMMISSION ITEMS
1. WILLIAM W. LITTLE – REZONING
The Board discussed a request to rezone approximately 2.5 acres from General Agriculture to General Business with proffers owned by William W. Little located on the north side of Stuarts Draft Highway (Route 340) approximately 0.2 of a mile east of the intersection of Stuarts Draft Highway (Route 340) and White Hill Road (Route 654) in Stuarts Draft (South River District). The Planning Commission recommends approval with proffers.
2. TOWN OF CRAIGSVILLE AND GORDON A. PAINTER – PUBLIC USE
OVERLAY
The Board discussed a request to add the Public Use Overlay zoning designation with proffers to approximately 1.1 acres of land owned by the Town of Craigsville and Gordon A. Painter located on the south side of Estaline Valley Road (Route 601) approximately 0.1 of a mile west of the intersection of Estaline Valley Road (Route 601) and Furnace Road (Route 862) (Pastures District). The Planning Commission recommends approval with proffers.
The Board authorized placing on May 28, 2008, public hearing agenda for consideration.
* * *
3. COMPREHENSIVE PLAN ANNUAL SCORECARD
The Board received a presentation on the Comprehensive Plan Annual Scorecard.
The Board accepted presentation as information and suggested that it be placed on the agenda for either June 23rd or July 21st Staff Briefing to bring back a “scorecard” benchmarking Comprehensive Plan goals with statistical data. It was also suggested that a two-page summary be created and made available to the public.
A five-minute break was given at 4:05 p.m.
ECONOMIC DEVELOPMENT STRATEGIC PLAN
The Board received an update on Economic Development Strategic Plan.
The Board accepted report as information. The Board critiqued the presentation and made suggestions for shortening the presentation to the public. The Board also provided input on the process for the three proposed community meetings.
MATTERS TO BE PRESENTED BY THE BOARD – NONE
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Panorama Estates – Draft resolution to VDOT regarding right-of-way modification/easement distributed to Board.
The Board authorized placing on May 28, 2008, regular agenda for consideration.
2. Circuit Court Stenographer – Proposal distributed to the Board.
The Board authorized placing on May 28, 2008, regular agenda for consideration.
CLOSED SESSION
On motion of Mr. Pyles, seconded by Mr. Howdyshell, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending Industrial Prospect(s) Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.
On motion of Mr. Coleman, seconded by Mr. Howdyshell, the Board came out of Closed Session.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Shifflett, Coleman, Garber, Pyles, Howdyshell, Sorrells and Beyeler NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Coleman moved, seconded by Mr. Howdyshell, that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.
Chairman County Administrator H5-27sbmin.08
