Staff Briefing Meeting – April 21, 2008
Staff Briefing Meeting, Monday, April 21, 2008, at 1:30 p.m. Government Center, Verona, VA.
PRESENT: David R. Beyeler, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Wendell L. Coleman
Gerald W. Garber
Larry C. Howdyshell
Jeremy L. Shifflett
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Dale L. Cobb, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, April 21, 2008, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 232nd year of the Commonwealth….
COMMUNITY FITNESS CHALLENGE AWARD – PRESENTATION
Kathy McQuain, Assistant Director, presented a Community Fitness Challenge Award to the Augusta County Service Authority, who had a total weight loss of 156.7 pounds.
The Community Fitness Challenge had a total of 74 participants and together lost a combined 494 pounds.
ROADS
A. Report by VDOT The Board discussed the VDOT follow-up report of March 24, 2008, staff briefing.
The Board accepted report as information.
B. Corridor Study Updates:
The Board discussed Frontier Drive and Richmond Road/Route 250.
The Board accepted update as information. It was the consensus of the Board for an Executive Summary fold-out map be provided to the Board and public and only a limited number of complete reports be printed for reference purposes.
C. Secondary Roads Six-Year Plan Revisions The Board discussed secondary roads Six-Year Plan revisions.
VDOT requested that it be placed on April 23, 2008, regular agenda for consideration.
D. VDOT FY2009-2014 Six-Year Improvement Program (Interstate and Primary) The Board discussed Interstate and Primary System Hearing comments for presentation by Vice-Chairman.
The Board authorized placing on April 23, 2008, consent agenda for consideration.
PARKS AND RECREATION MATCHING GRANT – WILSON ATHLETIC BOOSTERS
The Board discussed (a) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $34,725 for upgrading existing softball/youth baseball game field and construction of new softball/youth baseball practice field with backstop; and (b) approval of grant agreement.
Funding Source: Wayne Recreation Account #80000-8027-34 The Board authorized placing on April 23, 2008, regular agenda for consideration.
HABITAT FOR HUMANITY
The Board discussed donation in an amount not to exceed $17,210 for two sewer and water connections in the Pastures District.
Funding Source: Pastures Infrastructure #80000-8014-51 $17,210 The Board authorized placing on April 23, 2008, regular agenda for consideration.
FIRE FLOW
The Board discussed proposed revisions to Fire Flow policy.
The Board authorized placing on April 23, 2008, regular agenda for consideration and to authorize staff to draft an ordinance incorporating the Fire Flow policy. Chairman Beyeler asked that Messrs. Howdyshell and Shifflett serve on a committee to review the ordinance before it is brought before the Board for consideration.
ORDINANCE REVIEW PROJECT
The Board received staff update on Ordinance Review Project.
The Board accepted update as information. Staff asked that the Board consider a joint work session with the Planning Commission some time in July or August. It was the consensus of the Board to have a joint work session on Monday, July 21st, following Staff Briefing.
PLANNING COMMISSION ITEMS
1. COUNTY OF AUGUSTA – PUBLIC USE OVERLAY
The Board discussed a request to add the Public Use Overlay zoning designation to approximately 25 acres of land owned by the County of Augusta located on the north side of Augusta Springs Road (Route 811) just west of the intersection with Kunkle Tanyard Road (Route 859) in Augusta Springs (Pastures District).
The Planning Commission recommends approval with proffers.
2. ADULT BUSINESSES – ORDINANCES
A) The Board discussed an Ordinance to amend the provisions of Chapter 25, Title Zoning, of the Augusta County Code, to permit adult businesses which may be operated in a General Business district when the business shall be located at least 500 feet away from any residential zoning district, and at least 500 feet from the property line of any land used for any of the following:
a dwelling, a residential care facility; a day care center; a public or private school; a public park; a community center; a public or private library, museum or cultural center; a place of worship or religious institution; a hotel, motel, bed and breakfast boardinghouse or tourist home; and any other adult business. The ordinance also controls signage and hours of operation; prohibits viewing by specified means of sexual activities or specified anatomical areas; requires a separate, conspicuously marked room for adult merchandise, inaccessible to persons under eighteen years of age; requires security cameras and videotaping monitoring and recording; prescribes adequate lighting; and requires all owners, operators, managers, employees, associates and entertainers to be over eighteen years of age. The Planning Commission recommends approval.
B) The Board discussed an Ordinance to Amend the Provisions of Chapters 6 & 7 of the Augusta County Code to Regulate Adult Businesses and to Prohibit Public Nudity. This Ordinance establishes definitions relating to adult businesses; requires obtaining a permit from the Sheriff’s Department; regulates grounds for the Sheriff’s Department to revoke or deny a permit and an appeal process for the applicant; permits representatives of county departments to inspect adult businesses; establishes requirements to regulate adult businesses that provide adult entertainment; regulates adult motels; and prohibits the transfer of adult business permits.
The Board authorized placing on the April 23, 2008, public hearing agenda for consideration. Becky Earhart, Senior Planner, expressed that she had a conflict of interest because of ownership of property zoned Business and that she has not participated in drafting the ordinances.
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3. EDENBROOK – PRELIMINARY PLAT
The Board discussed Edenbrook, containing 24 lots zoned Rural Residential located on the south side of Ladd Road (Route 631) just west of the intersection of Ladd Road (Route 631) and Bel-Grene Drive (Route 1090) (South River District). The Planning Commission recommends approval.
The Board authorized placing on the April 23, 2008, consent agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
Mr. Coleman: Attended the following meetings: 1) Landfill ribbon cutting ceremony; 2) Dedication of the new Children’s Wing at the Library in Fishersville.
Mr. Howdyshell: Broadband meeting scheduled Wednesday, April 23rd. A report will be forthcoming.
Ms. Sorrells:
1. Middlebrook Library Station – If approved in budget, handicap accessibility and long-term lease can be provided. Chairman Beyeler reminded the Board that the Middlebrook Library Station is to be reviewed after a year to determine if it is a viable location.
2. Extension Leadership Council – had a state meeting last Thursday and Friday.
Mr. Garber: Sunday Staunton News Leader article “ good place to live”. Expressed concern of it becoming a “bedroom community” (live in Augusta County and work somewhere else).
Chairman Beyeler: Broadmoor Plaza Shopping Center – drainage approved previously.
A cost estimate will be developed; would like for the Board to consider creating a fence.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Route 662 (Riverheads District) – cancelled out of the VDOT Six-Year Plan – $1 million to be allocated to other projects in the Six-Year Plan. Resolutions distributed to the Board to be considered at the Wednesday night meeting.
2. Chesapeake Bay Review Acknowledgement – unsure of data and suggested the State meet with localities to answer questions. Shared information with the Board. It was the consensus of the Board for a FOIA request to be submitted.
3. Local Department of Social Services lease – current lease no longer valid. New lease is being drafted to include terminology changes.
4. YMCA letter requesting capital funding. Board consensus not to consider as part of FY08-09 Budget.
5. Rockingham Administration Building viewed with Dr. McQuain and Mark Lotts of the Augusta County Schools. School Board financial information distributed. It was the consensus of the Board that the School Board needed to prioritize its projects.
6. Annual Estimate Ratio from the Department of Taxation distributed.
7. Community Action – received notice that funding was not approved.
8. E&S Draft Ordinance – information distributed and will be considered at next meeting (May 14th).
9. Community Development Request – Office area/sketch distributed. Chairman Beyeler questioned walls being built. Dale L. Cobb, Director of Community Development, advised that the office was for an engineer who needed privacy.
10. Partnering Session – April 25th, at 8:30 a.m.
11. MeadWestVaco groundbreaking ceremony – May 2nd, at 2:00 p.m.
ADJOURNMENT
There being no other business to come before the Board, Mr. Pyles moved, seconded by Ms. Sorrells, that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.
Chairman County Administrator H4-21sbmin.08
