Staff Briefing Meeting – April 20, 2009
Staff Briefing Meeting, Monday, April 20, 2009, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Larry C. Howdyshell, Chairman
Gerald W. Garber, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Jeremy L. Shifflett
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Dale L. Cobb, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
ABSENT: Tracy C. Pyles, Jr.
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, April 20, 2009, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 233rd year of the Commonwealth….
ROADS
The Board discussed the VDOT follow-up report of March 25, 2009, regular meeting.
Timothy Fitzgerald, Acting Residency Administrator, reported that a draft revised Six- year budget will be provided to Mr. Coffield this week.
The Board accepted report as information.
AUGUSTA SPRINGS PARK
The Board discussed proposal to install alternative engineered septic system.
Funding Source: Pastures Infrastructure Account #80000-8014-52 ($25,000) The Board authorized placing on April 22, 2009, regular agenda for consideration.
CHURCHVILLE VOLUNTEER FIRE-RESCUE
The Board discussed request for funding to assist in purchasing and installing an emergency generator.
Funding Source: Pastures Infrastructure Account #80000-8014-56 $9,675 (possibly $5,000) The Board authorized placing on April 22, 2009, regular agenda for consideration.
VHDA – HOUSING TAX CREDITS
The Board discussed request by applicants for County endorsement of rental projects:
a. The Landings @ Weyers Cave (North River District) – 84 units b. Waterford Village (Wayne District) – 96 units The Board authorized placing on April 22, 2009, regular agenda for consideration.
AFTON TOURIST INFORMATION CENTER
The Board discussed County match with City of Waynesboro for a joint purchase of a temporary structure to operate the Afton Tourist Information Center.
Funding Source: CIP Account #80000-8139 $13,334 The Board authorized placing on April 22, 2009, regular agenda for consideration.
Board requested that Weyers Cave fire flow matter be placed on regular agenda prior to VHDA consideration.
NON-CONVENTIONAL SEWAGE DISPOSAL SYSTEMS
The Board discussed approval of one non-conventional system in Shannon Lea Subdivision on Lot 35 (#84H((1))35) as provided in § 11-13 (D) of the County Code.
The Board authorized placing on April 22, 2009, consent agenda for consideration.
STREET ADDITION
The Board discussed Community Development’s recommendations to adopt resolution for acceptance of the following street into the secondary road system in accordance with VDOT request.
1. Stoney Run, Section 3 (Riverheads District) The Board authorized placing on April 22, 2009, consent agenda for consideration.
FIRE FLOW WAIVER
The Board discussed request from White Hill Church of the Brethren for fire flow waiver as per section 24-2 (E) of the County Code.
The Board authorized placing on April 22, 2009, regular agenda for consideration.
PLANNING COMMISSION ITEMS
1. THOMAS G. OR SHERRY H. SNYDER – REZONING
The Board discussed a request to rezone from Single Family Residential to General Agriculture approximately 2.5 acres owned by Thomas G. or Sherry H.
Snyder located on the south side of Parkersburg Turnpike (Route 254) just west of the intersection with Village Green Drive (Route 1082) (Pastures District). The Planning Commission recommends denial.
2. BOYINGTON PROPERTIES, LLC – AMENDMENT
The Board discussed a request to amend the proffers on approximately 9.9 acres owned by Boyington Properties, LLC located on the south side of Jefferson Highway (Route 250) just east of the intersection with Aero Drive (Route 1006) (Wayne District). The Planning Commission recommends approval with proffers.
3. WILLIAM THEODORE BEAR, III – REZONING
The Board considered a request to rezone from Single Family Residential to General Business with proffers approximately 0.6 acres owned by William Theodore Bear, III located in the southwest quadrant of the intersection of Green Hill Lane (Route 836) and Buffalo Gap Highway (Route 42) in Churchville (Pastures District). The Planning Commission recommends approval of 0.489 acres with revised proffers.
4. GLADYS B. OR PEGGY L. WONDERLEY – MIDDLE RIVER
AGRICULTURAL AND FORESTAL DISTRICT
The Board considered a request to add approximately 259.2 acres to the Middle River Agricultural and Forestal District owned by Gladys B. or Peggy L.
Wonderley located on the east side of Rockfish Road (Route 865) just east of the intersection of Battlefield Road (Route 865) and Snowflake Mill Road (Route 769) (Middle River District). The Planning Commission recommends approval.
5. ERNST C. OR KELLI S. VON ARNSWALDT – MIDDLEBROOK
AGRICULTURAL AND FORESTAL DISTRICT
The Board considered a request to withdraw approximately 99.8 acres from the Middlebrook Agricultural and Forestal District owned by Ernst C. or Kelli S.
Von Arnswaldt located on the south side of Middlebrook Road (Route 252) across from the intersection of Middlebrook Road (Route 252) and McKinley Road (Route 682) (Riverheads District). The Planning Commission recommends approval.
The Board authorized placing on the April 22, 2009, public hearing agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following issues:
Ms. Sorrells: Thank you to Mr. Garber for his hospitality for hosting the Board for dinner last Thursday night!
Mr. Coleman: Route 636 right-of-way dedication – Requested that Residency Administrator, County Administrator, and County Attorney work to develop necessary plats for securing right-of-way dedication for property owned by Skyline Excavating.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Community Action – Elizabeth Middleton, Director of Social Services, announced that funding in the amount of $592,741 may be available to move forward with the Regional Community Action project discussed last year. She noted that a committee consisting of Wendell Coleman, Jeremy Shifflett, and Justine Carter Moats had been appointed previously. Ms. Middleton reported that a program budget would be provided at a later date.
2. Tax Tickets to be mailed May 7th – Draft inserts distributed to Board for their review.
3. Agendas for April 29th and May 6th distributed to Board.
4. Comp Plan/Building Permits – 2008 Building report with map distributed to Board.
5. VRS – option has been given for using values based on 2007 actuarial. Current rate (instead of alternate rate) is being used in the budget. The Board asked that Director of Finance provide numbers showing FY2010 savings if 2007 alternate rate used.
6. VDOT Stimulus money – available for proposed Recovery Act Bridge Funding:
Route 971 (South River); Route 664 (Back Creek), and; Route 721 (Middle River) 7. Department of Conservation and Recreation report – Augusta County completed all of the items listed in the Corrective Action Agreement. Report distributed to the Board.
8. Board room – a. Podium stabilized b. Portable podium available c. Wireless microphone available d. Supplemental hallway speakers available 9. Budget packets distributed to Board.
10. Grants:
a. Justice Assistance Grant 2009-2013(JAG) information must be made available to the Board and the community for review for 30 days prior to submission.
b. Sheriff’s Department – through COPS Bill, law enforcement positions will be paid for 3 years if the County pays fourth year. County submitted request for four (4) positions.
11. Red Flag Policy – Jennifer Whetzel, Director of Finance, informed the Board that her goal is to establish procedures to ensure new accounts are good accounts to prevent identity theft. This is a requirement of the Federal Trade Administration and is needed by May 1st. This is an administrative policy and does not have to be approved by the Board.
CLOSED SESSION
On motion of Mr. Garber, seconded by Mr. Beyeler, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
On motion of Mr. Coleman, seconded by Ms. Sorrells, the Board came out of Closed Session.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Shifflett, Coleman, Garber, Sorrells, Howdyshell and Beyeler NAY: None
ABSENT: Pyles
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Beyeler moved, seconded by Ms. Sorrells, that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
Chairman County Administrator
H4-20sbmin.09
